SERVING WYOMING GOVERNMENT & EDUCATION AGENCIES
THE EPROCUREMENT PLATFORM WYOMING AGENCIES CHOOSE TO MODERNIZE PROCUREMENT
Built for small town clerks and full purchasing departments, advertised public improvement bids and everyday purchases, local funds and federal aid projects. PlanetBids adapts to the requirements your agency operates under and keeps a complete, timestamped record of every step. Contact us to learn about cooperative purchasing options available to Wyoming agencies.
Wyoming agenciesCooperative purchasing options like the Interlocal Purchasing System (TIPS) are available to allow your agency to purchase PlanetBids without a new competitive solicitation. Ask our team about options for your agency type.
TRUSTED BY AGENCIES ACROSS THE MOUNTAIN WEST
From the Rocky Mountains to the Great Basin Desert to the Great Salt Lake, government agencies across the Western U.S. count on PlanetBids to run compliant, transparent, modern procurement.
CUSTOMER SPOTLIGHT
HOW THE CITY OF RENO STREAMLINED OPERATIONS
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Suppliers expressed a preference for online bid submissions – allowing the City to quickly eliminate the dual system it planned to run at initial launch.
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The City expanded usage from general goods and services to the Public Works Department in just a few months, maintaining operational continuity throughout.
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All documents and requirements are in one place, saving time when searching for specific documents or files.
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The City has expanded its vendor network and reaches more potential bidders by going beyond posting in the local newspaper and on its website.
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Centralized and organized workflows give staff step-by-step guidance, deadline tracking and easy access to documentation all in one place.
"The system provides a really easy, step-by-step guide that helps me stay organized and ensure submissions are complete and meet deadlines. It has resulted in a larger vendor pool with greater competition and increased diversity in subcontracting."
Marcie Wood
Purchasing Program Management Assistant, City of Reno
WYOMING PROCUREMENT COMPLIANCE
BUILT FOR HOW WYOMING AGENCIES ARE REQUIRED TO BUY
Wyoming's public procurement is governed largely by Title 9, Chapter 2, Article 32 of the Wyoming Statutes, determining thresholds for required advertisement and setting preferences for local materials and suppliers. No matter how your agency is purchasing, PlanetBids manages every step, producing a complete, timestamped, exportable record of the solicitation, notice, bids, evaluation, and award.
Public Works and Contracts
PlanetBids creates a centralized record of solicitation and posting, bid receipt, certification documentation, and award for public works contracts, giving your agency a defensible record of the process that was followed.
Municipal Public Improvement Records
Keep the advertisement and bid record for municipal public improvements, including those let by joint powers boards that include a municipality, in one organized file for easy retrieval.
Advertisement & Bid Guarantee Records
PlanetBids keeps the dates of the bid notice on the state website and in local media, and the bid guarantee received with each bid, together with the solicitation record, supplementing rather than replacing the state's requirements for advertisement.
Wyoming Resident & Materials Preferences
PlanetBids documents outreach to preferred suppliers and keeps the record of how a resident or in-state materials preference was applied when bids were evaluated, so the agency can demonstrate compliance when required.
School District Capital Procurement
Centralize bid, award, and cooperative purchasing records for school district capital construction and major purchases subject to W.S. 16-6 bidding in one place for board review and auditing.
Federal DBE & Procurement Method Documentation
PlanetBids documents good faith effort for DOT-assisted projects, keeping a record of the formal and informal methods used on federally-funded projects and tracking business certification documentation for reporting.
COOPERATIVE PURCHASING
Cooperative Purchasing Options
Wyoming agencies may be able to purchase PlanetBids through an existing cooperative contract like the Interlocal Purchasing System (TIPS), eliminating the need for a new competitive solicitation. Ask your PlanetBids rep about available cooperative vehicles for your agency type.
PROCUREMENT EXPERTISE
NPI-CERTIFIED
PlanetBids is certified as an Achievement in Excellence in Procurement® (AEP) eProcurement Certified platform by the National Procurement Institute, meeting critical standards for Electronic Sourcing (AEP Criteria 7b) and Electronic Evaluations and Automatic Scorecarding (7c).
EVENT PRESENCE
SAMPO Conference Presence
PlanetBids is a proud member of NIGP and a regular attendee and sponsor of the annual NIGP Annual Forum, as well as attending annual American Public Works Association and Government Finance Officers Association event.
THE PLATFORM
EVERYTHING YOUR PROCUREMENT TEAM NEEDS, NOTHING YOU DON'T.
PlanetBids is a modular, end-to-end procurement lifecycle platform. Start with what you need and add modules as your agency grows.
Requests & Solicitations
Create, publish, and manage IFBs, RFPs, RFQs, and RFIs from guided templates. Get live countdowns, drag-and-drop documents, and real-time status tracking.
Vendor Management
Create a centralized vendor registry with real-time Empire State Development MWBE and SDVOB certification verification. Automated outreach by commodity code generates good-faith effort documentation for State Comptroller pre-audit packages and Empire State Development utilization reports.
Compliance & Audit Trails
Every action is timestamped and logged, with automatic bid tabulation, sealed bid verification, and complete documentation trails that hold up to protests – $50B+ processed, zero valid protests.
Contract Management
Centralize awarded contracts with automated expiration alerts, amendment tracking, and insurance certificate management so you ever miss a renewal or compliance deadline.
Project Evaluation
Multi-round scoring with unlimited evaluators, consensus or individual scoring modes, and exportable matrices supports complex RFP evaluations for capital projects and bond programs.
AI with Guardrails
AI tools are built specifically for public procurement, with the compliance controls government agencies require. Get faster drafting and smarter vendor matching, within the boundaries your policies demand.
Requests & Solicitations
Create, publish, and manage IFBs, RFPs, RFQs, and RFIs from guided templates. Get live countdowns, drag-and-drop documents, and real-time status tracking.
Vendor Management
Create a centralized vendor registry with real-time Empire State Development MWBE and SDVOB certification verification. Automated outreach by commodity code generates good-faith effort documentation for State Comptroller pre-audit packages and Empire State Development utilization reports.
Compliance & Audit Trails
Every action is timestamped and logged, with automatic bid tabulation, sealed bid verification, and complete documentation trails that hold up to protests – $50B+ processed, zero valid protests.
Contract Management
Centralize awarded contracts with automated expiration alerts, amendment tracking, and insurance certificate management so you ever miss a renewal or compliance deadline.
Project Evaluation
Multi-round scoring with unlimited evaluators, consensus or individual scoring modes, and exportable matrices supports complex RFP evaluations for capital projects and bond programs.
AI with Guardrails
AI tools are built specifically for public procurement, with the compliance controls government agencies require. Get faster drafting and smarter vendor matching, within the boundaries your policies demand.
THE VENDOR ADVANTAGE
MORE QUALIFIED BIDDERS, ZERO VENDOR PHONE CALLS TO YOUR TEAM.
A deep, pre-qualified vendor network and a dedicated support team handles vendors for you, so your purchasing office can focus on procurement, not vendor phone calls.
VENDOR
NETWORK
40K+ qualified vendors ready to bid on your solicitations
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Vendors are matched to your bids by commodity code, no manual outreach lists required
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Agencies typically jump from 3-4 responses to 10-12 submittals per bid after switching to PlanetBids
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Empire State Development MWBE and SDVOB classifications are built in to meet Wyoming's 30% MWBE utilization goals for state-funded projects
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Vendors can register and bid for free, removing the friction that keeps small businesses out
EXCLUSIVE
DEDICATED
VENDOR SUPPORT
We help your vendors so you don't have to
When a vendor has a question about your solicitation, how to upload documents, or how to register, they call us, not your purchasing office. Our dedicated vendor support team handles it directly so your team stays focused on procurement. For you, this means no more:
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Vendor registration help calls
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Document upload questions
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Bid submission troubleshooting
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Addenda & notification questions
Results: Fewer incomplete bids, more competitive responses, and hours back in your team's week, every single procurement cycle.
VENDOR NETWORK
40K+ qualified vendors ready to bid on your solicitations
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Vendors are matched to your bids by commodity code, no manual outreach lists required
-
Agencies typically jump from 3-4 responses to 10-12 submittals per bid after switching to PlanetBids
-
Empire State Development MWBE and SDVOB classifications are built in to meet Wyoming's 30% MWBE utilization goals for state-funded projects
-
Vendors can register and bid for free, removing the friction that keeps small businesses out
DEDICATED VENDOR SUPPORT
We help your vendors so you don't have to
When a vendor has a question about your solicitation, how to upload documents, or how to register, they call us, not your purchasing office. Our dedicated vendor support team handles it directly so your team stays focused on procurement. For you, this means no more:
-
Vendor registration help calls
-
Document upload questions
-
Bid submission troubleshooting
-
Addenda & notification questions
Results: Fewer incomplete bids, more competitive responses, and hours back in your team's week, every single procurement cycle.
WHO WE ARE
Built by procurement professionals, for procurement professionals
PlanetBids was founded specifically for the public procurement industry, and we understand the needs of procurement professionals. That origin matters, as every feature, every workflow, and every support interaction are designed to reflect how actual purchasing teams manage work under budget pressure, public scrutiny, and legal compliance requirements.
Designed for public procurement since 2000
We're not an ERP company that added a procurement module. We're not a startup that pivoted into GovTech. We're not a big conglomerate chasing a new market. We are a 25-year-old company whose entire business is built around making procurement professionals more effective.
100% US-based support staff with procurement backgrounds
Our in-house support team includes people with real public procurement backgrounds. When you call with a question about sealed bid procedures or vendor protest prevention, you're talking to someone who has managed that process themselves and understands your issues.
A solid foundation of PlanetBids agencies
550+ agencies. 1,000+ users. 99% retention. Zero valid bid protests across $50B+ in contracts processed. Our company has stayed focused on one thing for 25 years, and we have the track record to prove it.
WHAT WYOMING PROCUREMENT TEAMS ASK US MOST
Can our Wyoming agency purchase PlanetBids without going through a new bid process?
Potentially yes. Depending on your agency type and purchasing thresholds, cooperative purchasing options may be available that allow Wyoming agencies to execute a contract without issuing a new competitive solicitation. PlanetBids is available as a cooperative contract on the Interlocal Purchasing System (TIPS). Contact our team to discuss the procurement paths available for your specific agency.
If a direct procurement path is preferred, our team can provide pre-approved legal resolution language addressing common counsel concerns.
Does PlanetBids integrate with our ERP?
Yes, PlanetBids provides API integration with ERP and financial platforms. The integration passes awarded contract data, vendor information, and purchase requisitions between systems, eliminating duplicate entry while maintaining your ERP as the financial system of record.
PlanetBids handles the vendor-facing competitive bidding process, vendor management, bid solicitation, evaluation, and award, then pushes clean contract and vendor data into your ERP for encumbrance and payment processing. Most clients keep their ERP for accounting while using PlanetBids for the public procurement workflow.
Can PlanetBids help us document how we apply the Wyoming resident preference when evaluating bids?
Yes, PlanetBids keeps the evaluation record, including how a preference was weighted and applied, with the rest of the bid file, so your team can demonstrate decision making when questioned.
Can PlanetBids keep our bid guarantees and advertisements with the bid file?
Yes, the guarantee received with each bid and the dates of your bid notices can be kept in the same record as the solicitation. In addition, your PlanetBids vendor portal supplements the advertisement the statute requires, allowing for automatic notification of new opportunities for vendors and secure digital bid submissions, rather than replacing other state-required methods for advertisement.
The thresholds and rules have changed before and may do so again. Does PlanetBids need to be rebuilt or reprogrammed each time?
No. PlanetBids is designed to fit into whatever your requirements and thresholds are. It is not built to provide the guardrails that determine which method of solicitation you run for each purchase. Updates to your thresholds or workflows will not require any major changes to your PlanetBids system.
We're a small town clerk's office or a joint powers board with limited staff. Is PlanetBids too complicated for us?
No, PlanetBids is built to scale for agencies of any size, from small teams to full purchasing departments. It automates much of the manual tasks associated with solicitation creation, posting, vendor communication, and record keeping that would normally be done by hand.
Our school district buys through cooperative agreements and runs its own capital bids. Can PlanetBids keep both in one place?
Yes, your agency's own solicitations and the records of cooperative purchases can live side by side, so the board and your auditors see the whole procurement picture in one place.
How long does implementation take?
Most agencies are up and running within a few weeks, including implementation, training, customization, integration, and vendor migration. No additional dedicated IT support is typically required. In special cases, agencies on tight deadlines for federal projects or new bid releases can go live in as little as a few days.
PlanetBids does charge a one-time setup fee that covers all implementation and training. There are no per-bid, vendor, or transaction fees.
How much does PlanetBids cost?
PlanetBids is a SaaS subscription-based pricing model, with tiers based on your agencies desired features and functionality, as well as number of bids posted per year and number of full user licenses required. There are no per-bid, vendor, or transaction fees. Due to the tailored nature of our pricing, we recommend speaking with our sales team for a custom quote.
READY TO MODERNIZE PROCUREMENT FOR YOUR WYOMING AGENCY?
Book a 30-minute demo with a member of our dedicated public sector sales team. We'll show you the platform, walk through the TIPS contract process, and answer questions specific to your agency type.
Available on TIPS cooperative with no new RFP required
Works within your agency's own requirements and adapts to your workflows as necessary
US-based in-house support with extensive procurement expertise
Pricing is tiered, with options for any agency size and budget
99% client retention means our agencies love us