Procurement Teams
- Save time with automated processes.
- Reduce paperwork and eliminate disorganized email threads.
- Maintain always audit-ready records.
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HOW WE HELP
PlanetBids brings consistency, oversight, and automation to nonprofit procurement workflows so you can stay focused on your mission, not chasing paperwork.
With PlanetBids, nonprofits can:
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Manage grant-funded procurements with clear documentation.
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Apply internal procurement policies across distributed teams.
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Attract more vendors through a simplified, no-cost process.
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Track spending, vendor engagement, and proposal activity in one system.
HOW WE HELP
PlanetBids brings consistency, oversight, and automation to nonprofit procurement workflows so you can stay focused on your mission, not chasing paperwork.
With PlanetBids, nonprofits can:
-
Manage grant-funded procurements with clear documentation.
-
Apply internal procurement policies across distributed teams.
-
Attract more vendors through a simplified, no-cost process.
-
Track spending, vendor engagement, and proposal activity in one system.
HOW WE'RE DIFFERENT
Nonprofits often rely on patchwork processes like spreadsheets, email threads, and manual approvals. PlanetBids replaces that chaos with structure: a secure, easy-to-use platform that supports audit-readiness, team collaboration, and visibility, whether your team is 3 people or 300.
HOW WE'RE DIFFERENT
Nonprofits often rely on patchwork processes like spreadsheets, email threads, and manual approvals. PlanetBids replaces that chaos with structure: a secure, easy-to-use platform that supports audit-readiness, team collaboration, and visibility, whether your team is 3 people or 300.
HOW PLANETBIDS COMPARES TO OTHER PROCUREMENT PLATFORMS
Most procurement software is built for enterprise IT teams or public sector compliance, not for lean, mission-focused organizations juggling grants, donors, and programs.
PlanetBids offers purpose-fit features that work for organizations with limited resources and high accountability demands.
With PlanetBids, you can:
-
Create consistent processes that scale without adding complexity.
-
Track and report on vendor, grant, or project-specific procurement activity.
-
Eliminate compliance risks tied to manual or undocumented processes.
The result: Faster, easier procurements, clearer documentation, and a platform designed to support regulatory audits.
HOW PLANETBIDS COMPARES TO OTHER PROCUREMENT PLATFORMS
Most procurement software is built for enterprise IT teams or public sector compliance, not for lean, mission-focused organizations juggling grants, donors, and programs.
PlanetBids offers purpose-fit features that work for organizations with limited resources and high accountability demands.
With PlanetBids, you can:
-
Create consistent processes that scale without adding complexity.
-
Track and report on vendor, grant, or project-specific procurement activity.
-
Eliminate compliance risks tied to manual or undocumented processes.
The result: Faster, easier procurements, clearer documentation, and a platform designed to support regulatory audits.
THE NONPROFIT PROCUREMENT PROCESS
PlanetBids supports your full purchasing lifecycle, from planning and vendor outreach to selection and award documentation.
Planning & Solicitation Creation
Build simple, policy-aligned RFPs or RFQs with clear approval paths.
Vendor Discovery & Outreach
Expand reach with centralized listings and automated notifications.
Bid Submission
Collect secure, timestamped bids digitally – no email attachments required.
Evaluation & Review
Collaborate with program staff, finance, or board members on transparent scoring.
Award & Notice
Finalize awards and notify vendors with clear, documented decisions.
Transparency & Records
Retain all records for grantor audits, internal reviews, and board reporting.
HOW WE HELP YOUR STAFF
Departments & Evaluators
- Review bids with transparency and clarity.
- Follow intuitive workflows built around your organization’s policies.
- Document and score evaluations collaboratively.
Executive & Finance Leadership
- Track compliance with internal and grant-specific policies.
- Support board reporting and external audits.
- Make defensible, transparent decisions that build public and donor trust.
TOP QUESTIONS WE GET ASKED
Does PlanetBids support the full procurement process?
Yes. PlanetBids supports procurement from solicitation creation and vendor outreach through submission, evaluation, and award.
Is PlanetBids designed for higher education and public-sector requirements?
Yes. The platform is purpose-built to support public-sector governance, compliance, and transparency.
Can PlanetBids help increase vendor participation?
Yes. Automated notifications, simple registration, and digital submissions make it easier for vendors to participate.
How does PlanetBids support audits and compliance?
PlanetBids provides complete audit trails, centralized records, and configurable workflows aligned to policy.
Can PlanetBids support multiple campuses or departments?
Yes. PlanetBids is designed to scale across complex institutions.
How long does implementation take?
Most institutions can launch quickly with guided onboarding and support.
How is PlanetBids priced?
Pricing is based on institutional size and needs. Customized quotes are available.
What results can institutions expect?
Institutions typically see faster procurement cycles, improved compliance confidence, and reduced administrative workload.
GET STARTED
PlanetBids helps nonprofit organizations increase transparency, reduce administrative overhead, and simplify procurement workflows.
If your nonprofit is evaluating eProcurement software to improve audit readiness, vendor engagement, or grant compliance, request a demo to see how PlanetBids can support your mission.
