Vendor Management
Simplify, Verify, and Connect
Interactively search, view, create, manage and communicate with vendors 24/7.
Used by 550+ agencies today
How It Works
Built by and for procurement professionals to help you:
Customized Vendor Experience
Our flexible solution lets you tailor your vendor experience to fit your agency’s requirements. This allows you to:
- Easily get up and running in one day.
- Choose NAICS, NIGP or homegrown commodity codes.
- Control which documents are required for upload, with full audit trails.
- Access the custom vendor portal from your agency’s website.
Customized Vendor Experience
Our flexible solution lets you tailor your vendor experience to fit your agency’s requirements. This allows you to:
- Easily get up and running in one day.
- Choose NAICS, NIGP or homegrown commodity codes.
- Control which documents are required for upload, with full audit trails.
- Access the custom vendor portal from your agency’s website.
Complete Access to the PlanetBids Network
Work within your vendor list and tap into the larger PB System™ network of more than a million profiles to widen your reach.
- Perform real-time searches by location, category, and demographics to increase your qualified vendor pool.
- Dive deep to see a vendor's past participation and awards.
- Send notifications to vendors in your search area and encourage them to apply.
Complete Access to the PlanetBids Network
Work within your vendor list and tap into the larger PB System™ network of more than a million profiles to widen your reach.
- Perform real-time searches by location, category, and demographics to increase your qualified vendor pool.
- Dive deep to see a vendor's past participation and awards.
- Send notifications to vendors in your search area and encourage them to apply.
Intuitive Reporting
Generate comprehensive reports to get you the data you need reliably. Our pre-built library comes equipped with crucial reports like:
- SBE/DBE status
- Classification
- Vendor registration
- Vendor types and activity
- ... and more
Intuitive Reporting
Generate comprehensive reports to get you the data you need reliably. Our pre-built library comes equipped with crucial reports like:
- SBE/DBE status
- Classification
- Vendor registration
- Vendor types and activity
- ... and more
Vendors Like It Better
We've created a system that your vendors enjoy using. Ask any vendor that has used PB, and they'll tell you it helps them:
- Reduce headaches and improve outcomes and relationships.
- Submit more bids with a smooth user experiences
- Customize communication with agencies and contractors to ensure vendors get the right information when they need it.
- Save time and never miss a memo with automated notifications.
Vendors Like It Better
We've created a system that your vendors enjoy using. Ask any vendor that has used PB, and they'll tell you it helps them:
- Reduce headaches and improve outcomes and relationships.
- Submit more bids with a smooth user experiences
- Customize communication with agencies and contractors to ensure vendors get the right information when they need it.
- Save time and never miss a memo with automated notifications.
"While local businesses were accustomed to in-person meetings and submissions, they adopted the new procedures and now prefer the online process. It has resulted in a larger vendor pool with greater competition and increased diversity subcontracting."
– Marcie Wood, Management Assistant - Purchasing, City of Reno
Key Features
Define vendor categories, classifications, and demographics.
Employ advanced search filters to identify an individual or group of vendors.
Integrate vendor information into any ERP systems (Oracle, PeopleSoft, SAP, etc.).
Verify certifications and licenses such as SBE, DBE, MBE, WBE, DIR, contractor licenses, and many more.
Generate intricate reports and dynamic charts for better reporting.
Allow vendors to register and maintain their individual profiles at no cost.
Send custom email messages to all or to targeted groups of vendors.
Automate vendor notifications of new bid opportunities, addenda, bid updates, or awards.
Track outreach efforts to see how vendors learned about registering with your agency.
FUEL YOUR ROCKETSHIP
Bid Management
See the other half of the PlanetBids system. Quickly and efficiently streamline the process of creating, managing, receiving, evaluating, and awarding bids entirely online.
SEE WHY PROCUEMENT PROS LOVE OUR PLATFORM
Don’t Just Take Our Word For It
Explore Our System
Browse our self-guided tour to see how easy it is to use Vendor Management.
For the best experience, we suggest using a desktop device to view this self-guided tour.
Top Questions We're Asked
Are vendors charged to use the system?
Vendors can register with any agency's PB System™ portal at no cost. There are unlimited registrations, but each agency will have a different portal, and vendors must register individual for each agency. If a vendor would like exclusive access to all government agency portals nationwide with one login, they can sign up for a VendorLine account for $395 annually.
Can we receive questions from vendors and communicate answers back?
Vendors can submit questions before the deadline set by the agency and will receive confirmation of their submission. Key users identified on the solicitation will be notified immediately when questions have been submitted. Once answers are released by the agency as either an email or an addendum, all prospective bidders are automatically notified and can view the Q&A within the solicitation.
Can vendors independently make changes and keep their information up to date?
Vendors can can easily update their vendor profile and prospective bidder profile 24/7. Agencies can run a report to view any profile updated within a specific time frame. They will need to make these updates on each vendor profile they maintain, unless they own a VendorLine account.
Can vendors and the public download bids and documents?
The public, including any vendor, may view the bid posting and download documents made available by the agency without registering. The agency can select which documents require a login. This login is also needed to become a prospective bidder, RSVP to pre-bid meetings, ask questions, acknowledge addenda, and submit a bid. Agencies can also create By Invitation Only bids, which require the vendor to be registered (and invited) before they can view the bid information.
How can bidders check the status of a solicitation?
The public, including bidding vendors, can view the bid status at any time, no login needed (except for By Invite Only bids).
What automatic notifications do vendors receive to stay up to date on solicitation info?
The PB System™ automatically sends notifications on bid alerts, addenda, Q&A releases, agency custom emails, pre-bid meeting reminders, bid closing reminders, non-participation surveys, intent to award, and award notices.
Will the platform notify matched vendors when a new soliticiation is posted?
Yes! The PB System™ automatically matches vendor profiles to bids and sends bid alerts when a new solicitation is posted. By default, the match is based on category code(s) but can include licenses, prequalification requirements, location, and more.
Are agency staff restricted from the bid documents until the bid due date and time?
All bids are conducted in a sealed, locked-box encrypted process and are not accessible until after the due date and time. The RFP cost file can remain sealed after bid closing and unlocked when appropriate by agency staff.
CASE STUDIES
Real Results,
Real Success
See how PlanetBids has made a tangible impact on companies' procurement processes. Read more about our clients' transformations.