The platform of choice by those in procurement

PlanetBids System is a web based, modularized, and configurable tool that is built for each agency's needs.

Document Management Bid Spec Library Vendor Management Bid Management Contract Management Business Certification Emergency Operations Project Evaluation Insurance Management

INTRODUCING THE PB SYSTEM™

PB’s Inner Core

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Bid Management

Streamline the process of creating, managing, receiving, and awarding bids entirely online.

Vendor Management

Interactively search, view, create, manage and communicate with vendors 24/7.

Document Management COMING SOON

AI-driven document creation and collaboration

PB’s Orbit

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Contract Management

Insurance Management

Business Certification

Emergency Operations

Project Evaluations

Bid Spec Library

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Bid Management

Elevate Your Procurement Efficiency

Our Bid Management system revolutionizes procurement, saving time and resources by transitioning to a paperless process. Designed for quick management of bids, from issuance to awarding, it specializes in construction and public works projects—a standout in eProcurement. Vendors gain a secure, interactive platform to access and respond to opportunities, making it a comprehensive tool for modern procurement needs.

Bid Management

Bid Management
Bid Management

Key Features

  • Centralized bid document distribution and e-Commerce functionality for seamless transactions.
  • Automatic notification systems for addendums and custom email alerts.
  • Enhanced security features with sealed bids and robust user access management.
  • Advanced eBidding options for Public Works, complete with detailed financial tools.

Elevate Your Procurement Efficiency

Our Bid Management system revolutionizes procurement, saving time and resources by transitioning to a paperless process. Designed for quick management of bids, from issuance to awarding, it specializes in construction and public works projects—a standout in eProcurement. Vendors gain a secure, interactive platform to access and respond to opportunities, making it a comprehensive tool for modern procurement needs.

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Vendor Management

Simplify, Verify, and Connect

Efficiently manage vendor data and simplify registrations with our Vendor Management module. Ensure accuracy with unique vendor profiles, perform quick searches, and verify credentials in real time. Utilize detailed reports and direct communication tools to keep your vendor relations clear and organized.

Vendor Management

Vendor Management
Vendor Management

Key Features

  • Streamlined vendor categorization and demographic analysis.
  • Real-time verification of diverse certifications and licenses.
  • No-cost vendor profile registration and self-maintenance.
  • Advanced search, automated notifications, and comprehensive reporting with outreach tracking.

Simplify, Verify, and Connect

Efficiently manage vendor data and simplify registrations with our Vendor Management module. Ensure accuracy with unique vendor profiles, perform quick searches, and verify credentials in real time. Utilize detailed reports and direct communication tools to keep your vendor relations clear and organized.

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Bid Spec Library

Your Universe of Procurement Potential

Unlock a world of opportunities with our Bid Spec Library, a vast repository of projects managed by PlanetBids agencies. This powerful resource significantly cuts down research time, aiding in the creation of bid specifications and facilitating the search for potential bidding partners. Streamline your bidding process with access to a wealth of information, all in one convenient location.

Bid Spec Library

Bid Spec Library
Bid Spec Library

Key Features

  • Easily search and review current bid postings.
  • Conveniently download essential bid documents.
  • Access lists of prospective bidders for networking.
  • Find projects with language supporting cooperative and joint ventures.

Your Universe of Procurement Potential

Unlock a world of opportunities with our Bid Spec Library, a vast repository of projects managed by PlanetBids agencies. This powerful resource significantly cuts down research time, aiding in the creation of bid specifications and facilitating the search for potential bidding partners. Streamline your bidding process with access to a wealth of information, all in one convenient location.

COMING SOON

Document Management

AI-driven document creation and collaboration

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Collective Editing

Tag users and see comments in real time, with comprehensive audit history.

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Pre-Built Clause Library

Insert approved, reusable boilerplate language into any template.

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Intuitive Dashboard

See all templates and current documents with to-do lists and live previews.

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Unlimited Templates

Quickly create new templates and template types and update permissions.

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Don’t Just Take Our Word For IT

Trusted eProcurement of 550+ agencies across the nation

My favorite feature is the Bid Spec Library. I cannot tell you how many times I have used this feature to research standardized service categories and shared them with my facilities or engineering staff, as we develop our statements of work. It has contributed to the thoughtful development of scopesfor our projects many times and it has become a very valuable tool for me.

Alisa DeHoyos, Burbank-Glendale-Pasadena Airport Authority

Enhance Your Orbit

pen and paper

Contract Management

Manage, Track, and Report with Ease

Experience exceptional organization and efficiency with our Contract Management module, an essential extension of the PB System™ Vendor Management suite. Designed for contract administrators and procurement professionals, this module provides fast, dependable access to up-to-date contract information. The need to manually search through extensive paperwork is eliminated. Simplify your contract management.

Key Features

  • Centralized editing and tracking of contract details and revisions.
  • Comprehensive subcontractor data management.
  • Online archival of contract documents with full history and audit capability.
  • Advanced reporting and search tools for critical contract information.
pen and paper

Contract Management

Manage, Track, and Report with Ease

Experience exceptional organization and efficiency with our Contract Management module, an essential extension of the PB System™ Vendor Management suite. Designed for contract administrators and procurement professionals, this module provides fast, dependable access to up-to-date contract information. The need to manually search through extensive paperwork is eliminated. Simplify your contract management.

Key Features

  • Centralized editing and tracking of contract details and revisions.
  • Comprehensive subcontractor data management.
  • Online archival of contract documents with full history and audit capability.
  • Advanced reporting and search tools for critical contract information.
pen and paper

Contract Management

Manage, Track, and Report with Ease

Experience exceptional organization and efficiency with our Contract Management module, an essential extension of the PB System™ Vendor Management suite. Designed for contract administrators and procurement professionals, this module provides fast, dependable access to up-to-date contract information. The need to manually search through extensive paperwork is eliminated. Simplify your contract management.

Key Features

  • Centralized editing and tracking of contract details and revisions.
  • Comprehensive subcontractor data management.
  • Online archival of contract documents with full history and audit capability.
  • Advanced reporting and search tools for critical contract information.
Contract Management - mobile
pen and paper

Contract Management

Manage, Track, and Report with Ease

Experience exceptional organization and efficiency with our Contract Management module, an essential extension of the PB System™ Vendor Management suite. Designed for contract administrators and procurement professionals, this module provides fast, dependable access to up-to-date contract information. The need to manually search through extensive paperwork is eliminated. Simplify your contract management.

Key Features

  • Centralized editing and tracking of contract details and revisions.
  • Comprehensive subcontractor data management.
  • Online archival of contract documents with full history and audit capability.
  • Advanced reporting and search tools for critical contract information.
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Insurance Management

Simplify, Secure, and Streamline

Streamline insurance certificate management with this module, tailored for risk managers, procurement, and contract administrators. It automates and simplifies maintaining and accessing up-to-date insurance information for vendors and contractors. Integrated with My Insurance in the PB System™, it facilitates all insurance-related tasks in one place, suitable for both departmental and organization-wide deployment.

Key Features

  • Flexible addition and editing of insurance certificates by agencies or vendors, including broker and agent details.
  • Easy uploading and historical viewing of ACORD certificates, with AM Best integration.
  • Automated notification settings for efficient communication and custom email alerts.
  • Use My Insurance for vendor requests and generate detailed reports on various insurance aspects.
umbrella

Insurance Management

Simplify, Secure, and Streamline

Streamline insurance certificate management with this module, tailored for risk managers, procurement, and contract administrators. It automates and simplifies maintaining and accessing up-to-date insurance information for vendors and contractors. Integrated with My Insurance in the PB System™, it facilitates all insurance-related tasks in one place, suitable for both departmental and organization-wide deployment.

Key Features

  • Flexible addition and editing of insurance certificates by agencies or vendors, including broker and agent details.
  • Easy uploading and historical viewing of ACORD certificates, with AM Best integration.
  • Automated notification settings for efficient communication and custom email alerts.
  • Use My Insurance for vendor requests and generate detailed reports on various insurance aspects.
umbrella

Insurance Management

Simplify, Secure, and Streamline

Streamline insurance certificate management with this module, tailored for risk managers, procurement, and contract administrators. It automates and simplifies maintaining and accessing up-to-date insurance information for vendors and contractors. Integrated with My Insurance in the PB System™, it facilitates all insurance-related tasks in one place, suitable for both departmental and organization-wide deployment.

Key Features

  • Flexible addition and editing of insurance certificates by agencies or vendors, including broker and agent details.
  • Easy uploading and historical viewing of ACORD certificates, with AM Best integration.
  • Automated notification settings for efficient communication and custom email alerts.
  • Use My Insurance for vendor requests and generate detailed reports on various insurance aspects.
Insurance Management - mobile
umbrella

Insurance Management

Simplify, Secure, and Streamline

Streamline insurance certificate management with this module, tailored for risk managers, procurement, and contract administrators. It automates and simplifies maintaining and accessing up-to-date insurance information for vendors and contractors. Integrated with My Insurance in the PB System™, it facilitates all insurance-related tasks in one place, suitable for both departmental and organization-wide deployment.

Key Features

  • Flexible addition and editing of insurance certificates by agencies or vendors, including broker and agent details.
  • Easy uploading and historical viewing of ACORD certificates, with AM Best integration.
  • Automated notification settings for efficient communication and custom email alerts.
  • Use My Insurance for vendor requests and generate detailed reports on various insurance aspects.
certificate

Business Certification

Empower and Comply with Ease

Simplify certification and prequalification management with our Business Certification module, ideal for Small Business, Minority, or Diversity programs. Agencies can easily monitor vendor certifications and prequalifications, while vendors have the ability to view and connect with certified counterparts for subcontracting possibilities. Integrating this module with our Bid Management module further enhances control and offers comprehensive reporting capabilities.

Key Features

  • Manage multiple certification types and enable vendor self-management of certifications and prequalifications.
  • Ensure compliance with CADIR regulations.
  • Automated renewal notifications and capability to perform random audits.
  • Search functionality for certified vendors with list generation.
certificate

Business Certification

Empower and Comply with Ease

Simplify certification and prequalification management with our Business Certification module, ideal for Small Business, Minority, or Diversity programs. Agencies can easily monitor vendor certifications and prequalifications, while vendors have the ability to view and connect with certified counterparts for subcontracting possibilities. Integrating this module with our Bid Management module further enhances control and offers comprehensive reporting capabilities.

Key Features

  • Manage multiple certification types and enable vendor self-management of certifications and prequalifications.
  • Ensure compliance with CADIR regulations.
  • Automated renewal notifications and capability to perform random audits.
  • Search functionality for certified vendors with list generation.
certificate

Business Certification

Empower and Comply with Ease

Simplify certification and prequalification management with our Business Certification module, ideal for Small Business, Minority, or Diversity programs. Agencies can easily monitor vendor certifications and prequalifications, while vendors have the ability to view and connect with certified counterparts for subcontracting possibilities. Integrating this module with our Bid Management module further enhances control and offers comprehensive reporting capabilities.

Key Features

  • Manage multiple certification types and enable vendor self-management of certifications and prequalifications.
  • Ensure compliance with CADIR regulations.
  • Automated renewal notifications and capability to perform random audits.
  • Search functionality for certified vendors with list generation.
Business Certification - mobile
certificate

Business Certification

Empower and Comply with Ease

Simplify certification and prequalification management with our Business Certification module, ideal for Small Business, Minority, or Diversity programs. Agencies can easily monitor vendor certifications and prequalifications, while vendors have the ability to view and connect with certified counterparts for subcontracting possibilities. Integrating this module with our Bid Management module further enhances control and offers comprehensive reporting capabilities.

Key Features

  • Manage multiple certification types and enable vendor self-management of certifications and prequalifications.
  • Ensure compliance with CADIR regulations.
  • Automated renewal notifications and capability to perform random audits.
  • Search functionality for certified vendors with list generation.
flame

Emergency Operations

Streamlined Access and Communication

Be prepared for the unexpected with our Emergency Operations module. It's a real lifesaver, giving your organization the tools to quickly find and manage vendors who can supply essential goods and services during emergencies. A perfect partner to the existing Vendor module in the PB System™, this module can be set up just where you need it, whether in one department or across your whole organization. It's all about staying one step ahead in any crisis.

Key Features

  • Locate emergency suppliers from a shared database, organized by categories like Goods, Services, and Heavy Equipment.
  • Use comprehensive forms for detailed emergency vendor information and generate specific reports.
  • Automated vendor notifications and scheduled summary reports for up-to-date records.
  • Benefit from unlimited user access and a free mobile app with offline mode for emergency situations.
flame

Emergency Operations

Streamlined Access and Communication

Be prepared for the unexpected with our Emergency Operations module. It's a real lifesaver, giving your organization the tools to quickly find and manage vendors who can supply essential goods and services during emergencies. A perfect partner to the existing Vendor module in the PB System™, this module can be set up just where you need it, whether in one department or across your whole organization. It's all about staying one step ahead in any crisis.

Key Features

  • Locate emergency suppliers from a shared database, organized by categories like Goods, Services, and Heavy Equipment.
  • Use comprehensive forms for detailed emergency vendor information and generate specific reports.
  • Automated vendor notifications and scheduled summary reports for up-to-date records.
  • Benefit from unlimited user access and a free mobile app with offline mode for emergency situations.
flame

Emergency Operations

Streamlined Access and Communication

Be prepared for the unexpected with our Emergency Operations module. It's a real lifesaver, giving your organization the tools to quickly find and manage vendors who can supply essential goods and services during emergencies. A perfect partner to the existing Vendor module in the PB System™, this module can be set up just where you need it, whether in one department or across your whole organization. It's all about staying one step ahead in any crisis.

Key Features

  • Locate emergency suppliers from a shared database, organized by categories like Goods, Services, and Heavy Equipment.
  • Use comprehensive forms for detailed emergency vendor information and generate specific reports.
  • Automated vendor notifications and scheduled summary reports for up-to-date records.
  • Benefit from unlimited user access and a free mobile app with offline mode for emergency situations.
Emergency Operations - mobile
flame

Emergency Operations

Streamlined Access and Communication

Be prepared for the unexpected with our Emergency Operations module. It's a real lifesaver, giving your organization the tools to quickly find and manage vendors who can supply essential goods and services during emergencies. A perfect partner to the existing Vendor module in the PB System™, this module can be set up just where you need it, whether in one department or across your whole organization. It's all about staying one step ahead in any crisis.

Key Features

  • Locate emergency suppliers from a shared database, organized by categories like Goods, Services, and Heavy Equipment.
  • Use comprehensive forms for detailed emergency vendor information and generate specific reports.
  • Automated vendor notifications and scheduled summary reports for up-to-date records.
  • Benefit from unlimited user access and a free mobile app with offline mode for emergency situations.
magnifying glass

Project Evaluations

 Streamline, Collaborate, and Assess Effectively

Streamline your bid evaluations with our Evaluation Management add-on. Seamlessly integrate it with the Bid Management module or use it standalone for a fully online process. It equips buying officers and committees with tools to assess bidders effectively, set criteria, score proposals, and communicate effortlessly. This system ensures objective evaluation of key factors like technical skills, cost, and presentation, while documenting every step of the decision-making process. It's all about efficient, transparent evaluations to find the perfect bidder fit.

Key Features

  • Conduct thorough RFP and bid evaluations, schedule meetings, and seamlessly share documents.
  • Prioritize technical qualifications, establish clear evaluation criteria, and score proposals impartially.
  • Record proposal strengths, weaknesses, and achieve consensus scoring among evaluators.
  • Benefit from unlimited evaluator access, automated email notifications, and detailed reporting with notes documentation.
magnifying glass

Project Evaluations

 Streamline, Collaborate, and Assess Effectively

Streamline your bid evaluations with our Evaluation Management add-on. Seamlessly integrate it with the Bid Management module or use it standalone for a fully online process. It equips buying officers and committees with tools to assess bidders effectively, set criteria, score proposals, and communicate effortlessly. This system ensures objective evaluation of key factors like technical skills, cost, and presentation, while documenting every step of the decision-making process. It's all about efficient, transparent evaluations to find the perfect bidder fit.

Key Features

  • Conduct thorough RFP and bid evaluations, schedule meetings, and seamlessly share documents.
  • Prioritize technical qualifications, establish clear evaluation criteria, and score proposals impartially.
  • Record proposal strengths, weaknesses, and achieve consensus scoring among evaluators.
  • Benefit from unlimited evaluator access, automated email notifications, and detailed reporting with notes documentation.
magnifying glass

Project Evaluations

 Streamline, Collaborate, and Assess Effectively

Streamline your bid evaluations with our Evaluation Management add-on. Seamlessly integrate it with the Bid Management module or use it standalone for a fully online process. It equips buying officers and committees with tools to assess bidders effectively, set criteria, score proposals, and communicate effortlessly. This system ensures objective evaluation of key factors like technical skills, cost, and presentation, while documenting every step of the decision-making process. It's all about efficient, transparent evaluations to find the perfect bidder fit.

Key Features

  • Conduct thorough RFP and bid evaluations, schedule meetings, and seamlessly share documents.
  • Prioritize technical qualifications, establish clear evaluation criteria, and score proposals impartially.
  • Record proposal strengths, weaknesses, and achieve consensus scoring among evaluators.
  • Benefit from unlimited evaluator access, automated email notifications, and detailed reporting with notes documentation.
Project Evaluations - mobile
magnifying glass

Project Evaluations

 Streamline, Collaborate, and Assess Effectively

Streamline your bid evaluations with our Evaluation Management add-on. Seamlessly integrate it with the Bid Management module or use it standalone for a fully online process. It equips buying officers and committees with tools to assess bidders effectively, set criteria, score proposals, and communicate effortlessly. This system ensures objective evaluation of key factors like technical skills, cost, and presentation, while documenting every step of the decision-making process. It's all about efficient, transparent evaluations to find the perfect bidder fit.

Key Features

  • Conduct thorough RFP and bid evaluations, schedule meetings, and seamlessly share documents.
  • Prioritize technical qualifications, establish clear evaluation criteria, and score proposals impartially.
  • Record proposal strengths, weaknesses, and achieve consensus scoring among evaluators.
  • Benefit from unlimited evaluator access, automated email notifications, and detailed reporting with notes documentation.

Explore PB System's modules

For the best experience, we suggest using a desktop device to view this self-guided tour.

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