Bid Management
Elevate Your Procurement Efficiency
Quickly and efficiently manage the process of creating, managing, receiving and awarding bids entirely online.
Used by 550+ agencies today
How it Works
Built by and for procurement professionals where you can:
Simple, easy to use
Our systems configures to your agency, which means:
- It’s easier for you to get set up and started out of the gate
- You can start posting your bids right away
- Start tracking individual bids by vendor participation immediately
Simple, easy to use
Our systems configures to your agency, which means:
- It’s easier for you to get set up and started out of the gate
- You can start posting your bids right away
- Start tracking individual bids by vendor participation immediately
Never start from scratch again
Easily catalog your past solicitations and access thousands of projects conducted by PlanetBids agencies in the Bid Spec Library.
- Reduce time spent researching and collecting information
- Use the database of past bids as a template for your next one
- Get ideas for new ones
- Find partners for bidding events
Never start from scratch again
Easily catalog your past solicitations and access thousands of projects conducted by PlanetBids agencies in the Bid Spec Library.
- Reduce time spent researching and collecting information
- Use the database of past bids as a template for your next one
- Get ideas for new ones
- Find partners for bidding events
Save time. Bid faster.
Our customers on average see a 50% reduction in time throughout the entire bid process. Our streamlined bidding approach helps you:
- Speed up the creation and issuance of bids
- Monitor all the submissions in real time
- Evaluate and award both formal and informal bids with multiple stakeholders involved
Save time. Bid faster.
Our customers on average see a 50% reduction in time throughout the entire bid process. Our streamlined bidding approach helps you:
- Speed up the creation and issuance of bids
- Monitor all the submissions in real time
- Evaluate and award both formal and informal bids with multiple stakeholders involved
Accurate reporting
Robust ad-hoc reporting, analysis, charts and audit trails to get you the data you need reliably. Our pre built library come equipt with crutial reports like:
- Cost saving
- Line item tabulation
- Demographic
- Classsification
- ... and more
Accurate reporting
Robust ad-hoc reporting, analysis, charts and audit trails to get you the data you need reliably. Our pre built library come equipt with crutial reports like:
- Cost saving
- Line item tabulation
- Demographic
- Classsification
- ... and more
Zero valid bid protest EVER against
Key Features
Greater outreach to PlanetBids vendors across the entire network of agencies
Custom email notifications
Robust ad-hoc reporting, analysis, charts and audit trails
Timely and comprehensive bid document distribution
Online Q&A management
Sealed bids/lock box
E-Commerce enabled – for purchase of digital or hard-copy documents
Split/lump sum award capabilities
Advanced eBidding for Public Works/Construction (optional add-on)
Automatic addendum notification and acknowledgments
User access management and security
Secure eBidding – including line itemization, calculation w/ net terms, etc.
FUEL YOUR ROCKETSHIP
Vendor Management
See the other half to the PlanetBids system; manage, grow and reach your local vendor network or tap into the entire PlanetBids network. Here you can launch customized vendor portals to allow your local vendors to register, apply and more.
SEE WHY PROCUEMENT PROS LOVE OUR PLATFORM
Don’t Just Take Our Word For it
Explore our System
Browse our self-guided tour to see how easy it is to use bid management.
For the best experience, we suggest using a desktop device to view this self-guided tour.
Top questions we get asked
Are Agency staff restricted from the bid documents until the bid due date and time?
All bids are conducted in a sealed-locked box, encrypted process and are not accessible until after the due date and time. The RFP Cost file can remain sealed after bid closing and unlocked when appropriate by Agency staff.
What solicitation types are supported? (i.e., RFP, RFQ, RFI, Quote, etc.)
The PB System™ BM automatically provides the following bid types; Quote, Formal Bid, RFI, RFP, RFQualification, and Informal Public Works Bid. Types can be redefined during implementation to the Agency's needs.
Can we award a bid to multiple vendors?
Yes! The agency can award to multiple bidders at the overall project level or individual line level.
Can the platform prevent incomplete bids?
Bidders are unable to submit an incomplete bid. The PB System™ BM validates and confirms that all mandatory fields have been completed before the bidder can successfully submit. Bidder will receive an onscreen notice of missing items.
Can we generate a list of potential bidders based on criteria and commodity codes?
Yes! Based on bid requirements, the PB System™ will automatically generate a list of vendors to be notified. Requirements can be set to include category codes, license types, classifications, location and more.
Can we access a catalog of previously developed RFPs?
Yes! All projects are maintained with the PB System™. The Agency will be able to search and view their past solicitations, and use them as templates for a new solicitation. The Agency will also have access to solicitations conducted by other PlanetBids Clients within the Bid Spec Library.
Can we enter manual or paper submissions?
The PB System™ BM flags and clearly labels all electronic bids. The agency will be able to enter in paper bids after bid closing. The PB System™ BM automatically labels manually entered bids as paper.
Can staff post results of bid awards?
The Agency is able to post award to single or multiple vendors, enter in private and public notes regarding the award, set award display to multiple options, and send intent to/award notices.
Does the platform aid users in the development of RFPs, RFQ's, quotes, and bids?
The PB System™ is praised for being intuitive and user-friendly. There are tool tips throughout the bid creation process to aid department users. Additionally, PlanetBids provides a help desk with FAQs, provides phone support from 5am PST to 5pm PST (8am EST to 8pm EST) to all users, and allows for a support ticket to be submitted at any time.
Will the platform notify matched vendors when a new soliticiation is posted?
Yes! The PB System™ BM automatically matches vendor profiles to bids and sends bid alerts when a new solicitation is posted. By default, the match is based on category code(s) but can include licenses, prequalification requirements, location, and more.
CASE STUDIES
Real results,
real success
See how Planet Bids has made a tangible impact on companies' procurement processes. Real results, real success—read more about our clients' transformations.