Bid Management
Elevate Your Procurement Efficiency
Quickly and efficiently streamline the process of creating, managing, receiving and awarding bids entirely online.
Used by 550+ agencies today
How It Works
Built by and for procurement professionals to help you:
Simple, Easy to Use
Our PB System™ configures to your agency, which means:
- It’s easier for you to get set up and started out of the gate.
- You can start posting your bids right away.
- You can start tracking individual bids by vendor participation immediately.
Simple, Easy to Use
Our PB System™ configures to your agency, which means:
- It’s easier for you to get set up and started out of the gate.
- You can start posting your bids right away.
- You can start tracking individual bids by vendor participation immediately.
Never Start from Scratch Again
Easily catalog your past solicitations and access thousands of projects conducted by PlanetBids agencies in the Bid Spec Library.
- Reduce time spent researching and collecting information.
- Use the database of past bids as a template for your next one.
- Get ideas for new ones.
- Find partners for bidding events.
Never Start from Scratch Again
Easily catalog your past solicitations and access thousands of projects conducted by PlanetBids agencies in the Bid Spec Library.
- Reduce time spent researching and collecting information.
- Use the database of past bids as a template for your next one.
- Get ideas for new ones.
- Find partners for bidding events.
Faster Bid Releases
Our customers see an average 50% reduction in time spent throughout the entire bid creation and solicitation process. Our streamlined bidding approach helps you:
- Speed up the creation and issuance of bid requests.
- Monitor all the submissions in real time.
- Evaluate and award both formal and informal bids with multiple stakeholders involved.
Faster Bid Releases
Our customers see an average 50% reduction in time spent throughout the entire bid creation and solicitation process. Our streamlined bidding approach helps you:
- Speed up the creation and issuance of bid requests.
- Monitor all the submissions in real time.
- Evaluate and award both formal and informal bids with multiple stakeholders involved.
Accurate Reporting
Robust ad-hoc reporting, analysis, charts, and audit trails get you the data you need quickly and reliably. Our pre-built library comes equipped with crucial reports like:
- Cost Savings
- Line Item Tabulations
- Demographics
- Classifications
- ... and more
Accurate Reporting
Robust ad-hoc reporting, analysis, charts, and audit trails get you the data you need quickly and reliably. Our pre-built library comes equipped with crucial reports like:
- Cost Savings
- Line Item Tabulations
- Demographics
- Classifications
- ... and more
Zero Valid Bid Protest Ever Against PlanetBids
Key Features
Access vendors across the entire network of PlanetBids agencies.
Custom email notifications
Robust ad-hoc reporting, analysis, charts, and audit trails
Timely and comprehensive bid document distribution
Online Q&A management
Sealed bids/lock box encryption
eCommerce-enabled purchase of digital or hard-copy documents
Split/lump sum award capabilities
Advanced eBidding for public works and construction (optional add-on)
Automatic addendum notification and acknowledgments
User access management and security
Secure eBidding, including line itemization, calculation with net terms, etc.
FUEL YOUR ROCKETSHIP
Vendor Management
See the other half of the PlanetBids system. Manage, reach, and grow your local vendor network, or tap into the entire PlanetBids network. Here you can launch customized vendor portals to allow your local vendors to register, view and submit bids, and more.
SEE WHY PROCUEMENT PROS LOVE OUR PLATFORM
Don’t Just Take Our Word for It
Explore Our System
Browse our self-guided tour to see how easy it is to use Bid Management.
For the best experience, we suggest using a desktop device to view this self-guided tour.
Top Questions We're Asked
Are agency staff restricted from the bid documents until the bid due date and time?
All bids are conducted in a sealed/lock-box encrypted process and are not accessible until after the due date and time. The RFP cost file can remain sealed after bid closing and unlocked when appropriate by agency staff.
What solicitation types are supported? (i.e., RFP, RFQ, RFI, quote, etc.)
The PB System™ Bid Management module automatically provides the following bid types; quote, formal bid, RFI, RFP, RFQ, and informal public works bid. Types can be redefined to the agency's needs during implementation.
Can we award a bid to multiple vendors?
Yes! The agency can award to multiple bidders at the overall project level or at the individual line level.
Can the platform prevent incomplete bids?
Bidders are unable to submit an incomplete bid. The PB System™ Bid Management module validates and confirms that all mandatory fields have been completed before the bidder can successfully submit. Bidders will receive an onscreen notice of missing items.
Can we generate a list of potential bidders based on criteria and commodity codes?
Yes! Based on bid requirements, the PB System™ will automatically generate a list of vendors to be notified. Requirements can be set to include category codes, license types, classifications, location, and more.
Can we access a catalog of previously developed RFPs?
Yes! All projects are maintained with the PB System™. The agency will be able to search and view their past solicitations and use them as templates for a new solicitation. The agency will also have access to solicitations conducted by other PlanetBids clients within the Bid Spec Library.
Can we enter manual or paper submissions?
The PB System™ Bid Management Module flags and clearly labels all electronic bids. The agency will be able to enter in paper bids after bid closing. The PB System™ automatically labels manually entered bids as paper.
Can staff post results of bid awards?
The agency is able to post award to single or multiple vendors, enter in private and public notes regarding the award, set award display to multiple options, and send intent to/award notices through the system.
Does the platform aid users in the development of RFPs, RFQs, quotes, and bids?
The PB System™ is praised for being intuitive and user-friendly. There are tool tips throughout the bid creation process to aid department users. Additionally, PlanetBids provides a help desk with FAQs, provides phone support from 5 a.m. PST to 5 p.m. PST (8 a.m. EST to 8 p.m. EST) to all users, and allows for a support ticket to be submitted at any time.
Will the platform notify matched vendors when a new soliticiation is posted?
Yes! The PB System™ Bid Management module automatically matches vendor profiles to bids and sends bid alerts when a new solicitation is posted. By default, the match is based on category code(s) but can include licenses, prequalification requirements, location, and more.
CASE STUDIES
Real Results,
Real Success
See how PlanetBids has made a tangible impact on companies' procurement processes. Read more about our clients' transformations.