SERVING WISCONSIN GOVERNMENT & EDUCATION AGENCIES
THE EPROCUREMENT PLATFORM WISCONSIN AGENCIES CHOOSE TO MODERNIZE PROCUREMENT
Built for cities, counties, villages, towns, school districts and special districts, and compliant with Wis. Stat. §62.15 and $66.0901 and Legislative Audit Bureau review documentation. Designed for small and multi-focus teams to automate manual tasks, improve outreach, and ensure regulatory compliance. Contact us to learn about cooperative purchasing options available to Wisconsin agencies.
Wisconsin agencies. Cooperative purchasing options are available to allow your agency to purchase PlanetBids without a new competitive solicitation. Ask our team about options for your agency type.
TRUSTED BY MORE THAN 550 AGENCIES NATIONWIDE
From the West Coast to the Midwest, New York to the Deep South, government agencies across the U.S. are modernizing procurement with PlanetBids.
CUSTOMER SPOTLIGHT
HOW JEFFERSON COUNTY TRANSFORMED
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Eliminated stacks of paper and manual spreadsheet tracking – replaced with a centralized digital system that gives staff real-time visibility into every bid and contract in the pipeline
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Completed the County's first fully paperless procurement project in December 2025, just months after go-live – including electronic bid submission, scoring, and award
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Vendors now self-register and receive automatic notifications for new opportunities, eliminating missed outreach from manual email lists and spreadsheets
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Solicitation templates cut time from request to release – no more switching between programs or rebuilding documents from scratch for each purchase
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18 months in, there is full team buy-in, including a 26-year veteran who now "loves working with PlanetBids"
"I tell my team all the time that when they go home, they shouldn't be taking all the stress of work with them. You shouldn't have to be overwhelmed Monday through Friday with how much work you have and then go home and be stressed because all you see in your mind are all these stacks of paper."
Mike Bagley
Purchasing Director, Jefferson County
WISCONSIN PROCUREMENT COMPLIANCE
BUILT FOR HOW TRI-STATE AGENCIES ARE REQUIRED TO BUY
Wisconsin's local procurement is governed by Wis. Stat §62.15, while towns, villages, counties, and other municipalities operate under §66.0901. PlanetBids is designed to help Wisconsin's 1,250 small and mid-sized towns maintain compliance under the review of the Legislative Audit Bureau by automating processes for limited or multi-role staff.
Public Construction Bid Compliance
PlanetBids timestamps advertisement, bid opening, and award records so a city's public construction process holds up to council and Legislative Audit Bureau review.
Municipal Bidding Compliance
Configure PlanetBids to the same competitive bidding process required for towns, villages, and other municipalities, so your part-time clerk runs the same documented process as a large city.
Legislative Audit Bureau Documentation
Every solicitation posting, Q&A and addendum, and bid opening is timestamped and centrally recorded for easy access, so you don't have to reconstruct the file when a review pops up.
State Revolving Fund Compliance
Audit-ready procurement documentation is built for DNR-funded water and wastewater capital projects, protecting loan eligibility in review requests.
Federal DBE Documentation
Automated vendor outreach logs and vendor-led certification documentation generate good faith effort records for IIJA-funded road, bridge, and water infrastructure work required under WisDOT's federal DBE program.
Cooperative Purchasing Documentation
Document your competitive process rationale and participation record even when purchasing off a Sourcewell, OMNIA Partners, or CESA cooperative contract so coop and formal bid purchases both hold up to review.
NO NEW BID REQUIRED
Cooperative Purchasing Options
Wisconsin agencies may be able to purchase PlanetBids through an existing cooperative contract like the Interlocal Purchasing System (TIPS), eliminating the need for a new competitive solicitation. Ask your PlanetBids rep about available cooperative vehicles for your agency type.
PROCUREMENT EXPERTISE
NPI-CERTIFIED
PlanetBids is certified as an Achievement in Excellence in Procurement® (AEP) eProcurement Certified platform by the National Procurement Institute, meeting critical standards for Electronic Sourcing (AEP Criteria 7b) and Electronic Evaluations and Automatic Scorecarding (7c).
INDUSTRY PRESENCE
INDUSTRY EVENT SPONSOR
PlanetBids is a proud member of NIGP and a regular attendee and sponsor of the annual NIGP Forum, as well as attending annual American Public Works and Government Finance Officers Association events.
THE PLATFORM
EVERYTHING YOUR PROCUREMENT TEAM NEEDS, NOTHING YOU DON'T.
PlanetBids is a modular, end-to-end procurement lifecycle platform. Start with what you need and add modules as your agency grows.
Requests & Solicitations
Create, publish, and manage IFBs, RFPs, RFQs, and RFIs from guided templates. Get live countdowns, drag-and-drop documents, and real-time status tracking.
Vendor Management
Create a centralized vendor registry with real-time Empire State Development MWBE and SDVOB certification verification. Automated outreach by commodity code generates good-faith effort documentation for State Comptroller pre-audit packages and Empire State Development utilization reports.
Compliance & Audit Trails
Every action is timestamped and logged, with automatic bid tabulation, sealed bid verification, and complete documentation trails that hold up to protests – $50B+ processed, zero valid protests.
Contract Management
Centralize awarded contracts with automated expiration alerts, amendment tracking, and insurance certificate management so you ever miss a renewal or compliance deadline.
Project Evaluation
Multi-round scoring with unlimited evaluators, consensus or individual scoring modes, and exportable matrices supports complex RFP evaluations for capital projects and bond programs.
AI with Guardrails
AI tools are built specifically for public procurement, with the compliance controls government agencies require. Get faster drafting and smarter vendor matching, within the boundaries your policies demand.
Requests & Solicitations
Create, publish, and manage IFBs, RFPs, RFQs, and RFIs from guided templates. Get live countdowns, drag-and-drop documents, and real-time status tracking.
Vendor Management
Create a centralized vendor registry with real-time Empire State Development MWBE and SDVOB certification verification. Automated outreach by commodity code generates good-faith effort documentation for State Comptroller pre-audit packages and Empire State Development utilization reports.
Compliance & Audit Trails
Every action is timestamped and logged, with automatic bid tabulation, sealed bid verification, and complete documentation trails that hold up to protests – $50B+ processed, zero valid protests.
Contract Management
Centralize awarded contracts with automated expiration alerts, amendment tracking, and insurance certificate management so you ever miss a renewal or compliance deadline.
Project Evaluation
Multi-round scoring with unlimited evaluators, consensus or individual scoring modes, and exportable matrices supports complex RFP evaluations for capital projects and bond programs.
AI with Guardrails
AI tools are built specifically for public procurement, with the compliance controls government agencies require. Get faster drafting and smarter vendor matching, within the boundaries your policies demand.
THE VENDOR ADVANTAGE
MORE QUALIFIED BIDDERS, ZERO VENDOR PHONE CALLS TO YOUR TEAM.
A deep, pre-qualified vendor network and a dedicated support team handles vendors for you, so your purchasing office can focus on procurement, not vendor phone calls.
VENDOR
NETWORK
40K+ qualified vendors ready to bid on your solicitations
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Vendors are matched to your bids by commodity code, no manual outreach lists required
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Agencies typically jump from 3-4 responses to 10-12 submittals per bid after switching to PlanetBids
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Empire State Development MWBE and SDVOB classifications are built in to meet Wisconsin's 30% MWBE utilization goals for state-funded projects
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Vendors can register and bid for free, removing the friction that keeps small businesses out
EXCLUSIVE
DEDICATED
VENDOR SUPPORT
We help your vendors so you don't have to
When a vendor has a question about your solicitation, how to upload documents, or how to register, they call us, not your purchasing office. Our dedicated vendor support team handles it directly so your team stays focused on procurement. For you, this means no more:
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Vendor registration help calls
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Document upload questions
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Bid submission troubleshooting
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Addenda & notification questions
Results: Fewer incomplete bids, more competitive responses, and hours back in your team's week, every single procurement cycle.
VENDOR NETWORK
40K+ qualified vendors ready to bid on your solicitations
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Vendors are matched to your bids by commodity code, no manual outreach lists required
-
Agencies typically jump from 3-4 responses to 10-12 submittals per bid after switching to PlanetBids
-
Empire State Development MWBE and SDVOB classifications are built in to meet Wisconsin's 30% MWBE utilization goals for state-funded projects
-
Vendors can register and bid for free, removing the friction that keeps small businesses out
DEDICATED VENDOR SUPPORT
We help your vendors so you don't have to
When a vendor has a question about your solicitation, how to upload documents, or how to register, they call us, not your purchasing office. Our dedicated vendor support team handles it directly so your team stays focused on procurement. For you, this means no more:
-
Vendor registration help calls
-
Document upload questions
-
Bid submission troubleshooting
-
Addenda & notification questions
Results: Fewer incomplete bids, more competitive responses, and hours back in your team's week, every single procurement cycle.
WHO WE ARE
Built by procurement professionals, for procurement professionals
PlanetBids was founded specifically for the public procurement industry, and we understand the needs of procurement professionals. That origin matters, as every feature, every workflow, and every support interaction are designed to reflect how actual purchasing teams manage work under budget pressure, public scrutiny, and legal compliance requirements.
Designed for public procurement since 2000
We're not an ERP company that added a procurement module. We're not a startup that pivoted into GovTech. We're not a big conglomerate chasing a new market. We are a 25-year-old company whose entire business is built around making procurement professionals more effective.
100% US-based support staff with procurement backgrounds
Our in-house support team includes people with real public procurement backgrounds. When you call with a question about sealed bid procedures or vendor protest prevention, you're talking to someone who has managed that process themselves and understands your issues.
A solid foundation of PlanetBids agencies
550+ agencies. 1,000+ users. 99% retention. Zero valid bid protests across $50B+ in contracts processed. Our company has stayed focused on one thing for 25 years, and we have the track record to prove it.
WHAT WISCONSIN PROCUREMENT TEAMS ASK US MOST
How does PlanetBids support our public construction bid documentation under §62.15 or §66.0901?
PlanetBids timestamps all solicitation posting, bid opening, and award records so your process holds up to council, board, and Legislative Audit Bureau scrutiny.
PlanetBids is designed to meet state and federal regulatory requirements without adding additional staff or rebuilding project files from email, spreadsheets, and filing cabinets, no matter your staff size.
Our town has one clerk handling purchasing. Is PlanetBids too involved of a system for her?
Absolutely not. In fact, this is a core use case for PlanetBids to automate time-consuming manual tasks and make lean teams more efficient, while maintaining compliance and expanding your vendor pool. Most towns only need PlanetBids' core solicitation and vendor workflow to be successful, and implementation doesn't take additional staff to get up and running.
Can we use PlanetBids alongside Sourcewell, OMNIA, or CESA cooperative contracts?
Yes, PlanetBids documents your participation and competitive process rationale even when purchasing off an existing cooperative vehicle. All purchases, either formal or informal, can be tracked and managed through the PlanetBids system.
Does PlanetBids integrate with Tyler or BS&A software?
Yes, PlanetBids' API-based integration passes solicitation, vendor, and award data to your finance system. Your ERP stays the system of record for the ledger and disbursements, while PlanetBids is the system of record for purchasing.
How does PlanetBids help us track DBE participation on WisDOT and IIJA-funded road and water projects?
PlanetBids allows you to track and manage all business certifications and ensure documented outreach attempts to DBE businesses, giving you a ready-made record of good faith effort for federal aid compliance review.
Does PlanetBids help with DNR Clean Water Fund or Safe Drinking Water Loan Program-funded projects?
Yes, PlanetBids automates and centralizes the procurement record for easy access in the case of a DNR review, without having to rebuilt the file from scratch.
How long does implementation take?
Most agencies are up and running within a few weeks, including implementation, training, integration, vendor import, and any required customization. In special cases, agencies with tight federal deadlines can go live in just a few days.
PlanetBids does charge a one-time setup fee that covers all implementation, training, and customization. We do not charge vendors to view or download project documents or to submit bids.
How much does PlanetBids cost?
PlanetBids is a SaaS subscription with no per-bid, vendor, or transaction fees. Pricing is tiered based on desired features and functionality, number of full users, and number of solicitations posted each year. Because pricing is customized to your agency, we recommend reaching out to our sales team for a tailored quote for your agency.
READY TO MODERNIZE PROCUREMENT FOR YOUR WISCONSIN AGENCY?
Book a 30-minute demo with a member of our dedicated public sector sales team. We'll show you the platform, walk through the TIPS contract process, and answer questions specific to your agency type.
Available on TIPS cooperative with no new RFP required
Compliant with Wis. Stat. §62.15 and 66.0901 purchasing authority with no rewrite required
US-based in-house support with extensive procurement expertise
Pricing is tiered, with options for any agency size and budget
99% client retention means our clients love us