SERVING NORTH DAKOTA GOVERNMENT & EDUCATION AGENCIES
THE EPROCUREMENT PLATFORM NORTH DAKOTA AGENCIES CHOOSE TO MODERNIZE PROCUREMENT
Built for cities, counties, school districts, and special districts under NDCC Chapter 48-01.2 public improvement bid and contract requirements, and compliant with NDCC Chapter 40-22 municipal special assessment improvement procedures. Engineered to scale as fast as Bakken-region capital budgets do. Contact us to learn about cooperative purchasing options available to North Dakota agencies.
North Dakota agencies Cooperative purchasing options are available to allow your agency to purchase PlanetBids without a new competitive solicitation, like the Interlocal Purchasing System (TIPS). Ask our team about options for your agency type.
TRUSTED BY AGENCIES ACROSS AMERICA'S HEARTLAND
From the Dakotas to the Great Plains to the Great Lakes, PlanetBids helps government agencies in the Midwest and nationwide run compliant, transparent, modern procurement.
CUSTOMER SPOTLIGHT
HOW JEFFERSON COUNTY TRANSFORMED
-
Eliminated stacks of paper and manual spreadsheet tracking – replaced with a centralized digital system that gives staff real-time visibility into every bid and contract in the pipeline
-
Completed the County's first fully paperless procurement project in December 2025, just months after go-live – including electronic bid submission, scoring, and award
-
Vendors now self-register and receive automatic notifications for new opportunities, eliminating missed outreach from manual email lists and spreadsheets
-
Solicitation templates cut time from request to release – no more switching between programs or rebuilding documents from scratch for each purchase
-
18 months in, there is full team buy-in, including a 26-year veteran who now "loves working with PlanetBids"
"I tell my team all the time that when they go home, they shouldn't be taking all the stress of work with them. You shouldn't have to be overwhelmed Monday through Friday with how much work you have and then go home and be stressed because all you see in your mind are all these stacks of paper."
Mike Bagley
Purchasing Director, Jefferson County
NORTH DAKOTA PROCUREMENT COMPLIANCE
BUILT FOR HOW NORTH DAKOTA AGENCIES ARE REQUIRED TO BUY
North Dakota's statutory bidding rules under NDCC Chapter 48-01.2 and 40-22 are narrower and less specific than larger states' procurement codes, which gives agencies more policy latitude. PlanetBids is engineered to help those small teams manage the entire purchasing function, including building documented, consistent processes and reporting to withstand board and public scrutiny, especially where oil revenue-funded capital spending draws attention.
Public Improvement Bid Compliance
PlanetBids structures the advertise, receive, open, and tabulate sequence that NDCC Chapter 48-01.2 expects for public improvement contracts so the record trail matches what your board and the public expect to see.
Special Assessment Documentation
Document the bid and contract record for municipal special assessment improvements so a project holds up to the same scrutiny as any other public improvement contract.
State Auditor's Office Documentation
Every solicitation posting, communication, addendum, and bid opening is timestamped and centralized for easy retrieval during a political subdivision audit, including the specific oversight applied to water resource districts, without needing to reconstruct the file.
DEQ State Revolving Fund Compliance
Audit-ready procurement documentation is built for Drinking Water and Clean Water State Revolving Fund-financed infrastructure projects, protecting loan eligibility when DEQ requests the file.
NDDOT Federal DBE Compliance
Accept and track business certification forms and automate vendor outreach logs to generate the good faith effort record federally-funded transportation work requires under NDDOT's DBE program, without extra staff time.
Bakken-Region Growth Documentation
Keep a repeatable, defensible bid record in place even as capital project volume scales quickly on oil revenue-funded infrastructure, so rapid growth doesn't outrun your paper trail.
NO NEW BID REQUIRED
Cooperative Purchasing Options
North Dakota agencies may be able to purchase PlanetBids through an existing cooperative contract like the Interlocal Purchasing System (TIPS), eliminating the need for a new competitive solicitation. Ask your PlanetBids rep about available cooperative vehicles for your agency type.
PROCUREMENT EXPERTISE
NPI-CERTIFIED
PlanetBids is certified as an Achievement in Excellence in Procurement® (AEP) eProcurement Certified platform by the National Procurement Institute, meeting critical standards for Electronic Sourcing (AEP Criteria 7b) and Electronic Evaluations and Automatic Scorecarding (7c).
EVENT PRESENCE
INDUSTRY EVENT SPONSOR
PlanetBids is a proud member of NIGP and a regular attendee and sponsor of the annual NIGP Annual Forum, as well as attending annual American Public Works Association and Government Finance Officers Association event.
THE PLATFORM
EVERYTHING YOUR PROCUREMENT TEAM NEEDS, NOTHING YOU DON'T.
PlanetBids is a modular, end-to-end procurement lifecycle platform. Start with what you need and add modules as your agency grows.
Requests & Solicitations
Create, publish, and manage IFBs, RFPs, RFQs, and RFIs from guided templates. Get live countdowns, drag-and-drop documents, and real-time status tracking.
Vendor Management
Create a centralized vendor registry with real-time Empire State Development MWBE and SDVOB certification verification. Automated outreach by commodity code generates good-faith effort documentation for State Comptroller pre-audit packages and Empire State Development utilization reports.
Compliance & Audit Trails
Every action is timestamped and logged, with automatic bid tabulation, sealed bid verification, and complete documentation trails that hold up to protests – $50B+ processed, zero valid protests.
Contract Management
Centralize awarded contracts with automated expiration alerts, amendment tracking, and insurance certificate management so you ever miss a renewal or compliance deadline.
Project Evaluation
Multi-round scoring with unlimited evaluators, consensus or individual scoring modes, and exportable matrices supports complex RFP evaluations for capital projects and bond programs.
AI with Guardrails
AI tools are built specifically for public procurement, with the compliance controls government agencies require. Get faster drafting and smarter vendor matching, within the boundaries your policies demand.
Requests & Solicitations
Create, publish, and manage IFBs, RFPs, RFQs, and RFIs from guided templates. Get live countdowns, drag-and-drop documents, and real-time status tracking.
Vendor Management
Create a centralized vendor registry with real-time Empire State Development MWBE and SDVOB certification verification. Automated outreach by commodity code generates good-faith effort documentation for State Comptroller pre-audit packages and Empire State Development utilization reports.
Compliance & Audit Trails
Every action is timestamped and logged, with automatic bid tabulation, sealed bid verification, and complete documentation trails that hold up to protests – $50B+ processed, zero valid protests.
Contract Management
Centralize awarded contracts with automated expiration alerts, amendment tracking, and insurance certificate management so you ever miss a renewal or compliance deadline.
Project Evaluation
Multi-round scoring with unlimited evaluators, consensus or individual scoring modes, and exportable matrices supports complex RFP evaluations for capital projects and bond programs.
AI with Guardrails
AI tools are built specifically for public procurement, with the compliance controls government agencies require. Get faster drafting and smarter vendor matching, within the boundaries your policies demand.
THE VENDOR ADVANTAGE
MORE QUALIFIED BIDDERS, ZERO VENDOR PHONE CALLS TO YOUR TEAM.
A deep, pre-qualified vendor network and a dedicated support team handles vendors for you, so your purchasing office can focus on procurement, not vendor phone calls.
VENDOR
NETWORK
40K+ qualified vendors ready to bid on your solicitations
-
Vendors are matched to your bids by commodity code, no manual outreach lists required
-
Agencies typically jump from 3-4 responses to 10-12 submittals per bid after switching to PlanetBids
-
Empire State Development MWBE and SDVOB classifications are built in to meet North Dakota's 30% MWBE utilization goals for state-funded projects
-
Vendors can register and bid for free, removing the friction that keeps small businesses out
EXCLUSIVE
DEDICATED
VENDOR SUPPORT
We help your vendors so you don't have to
When a vendor has a question about your solicitation, how to upload documents, or how to register, they call us, not your purchasing office. Our dedicated vendor support team handles it directly so your team stays focused on procurement. For you, this means no more:
-
Vendor registration help calls
-
Document upload questions
-
Bid submission troubleshooting
-
Addenda & notification questions
Results: Fewer incomplete bids, more competitive responses, and hours back in your team's week, every single procurement cycle.
VENDOR NETWORK
40K+ qualified vendors ready to bid on your solicitations
-
Vendors are matched to your bids by commodity code, no manual outreach lists required
-
Agencies typically jump from 3-4 responses to 10-12 submittals per bid after switching to PlanetBids
-
Empire State Development MWBE and SDVOB classifications are built in to meet North Dakota's 30% MWBE utilization goals for state-funded projects
-
Vendors can register and bid for free, removing the friction that keeps small businesses out
DEDICATED VENDOR SUPPORT
We help your vendors so you don't have to
When a vendor has a question about your solicitation, how to upload documents, or how to register, they call us, not your purchasing office. Our dedicated vendor support team handles it directly so your team stays focused on procurement. For you, this means no more:
-
Vendor registration help calls
-
Document upload questions
-
Bid submission troubleshooting
-
Addenda & notification questions
Results: Fewer incomplete bids, more competitive responses, and hours back in your team's week, every single procurement cycle.
WHO WE ARE
Built by procurement professionals, for procurement professionals
PlanetBids was founded specifically for the public procurement industry, and we understand the needs of procurement professionals. That origin matters, as every feature, every workflow, and every support interaction are designed to reflect how actual purchasing teams manage work under budget pressure, public scrutiny, and legal compliance requirements.
Designed for public procurement since 2000
We're not an ERP company that added a procurement module. We're not a startup that pivoted into GovTech. We're not a big conglomerate chasing a new market. We are a 25-year-old company whose entire business is built around making procurement professionals more effective.
100% US-based support staff with procurement backgrounds
Our in-house support team includes people with real public procurement backgrounds. When you call with a question about sealed bid procedures or vendor protest prevention, you're talking to someone who has managed that process themselves and understands your issues.
A solid foundation of PlanetBids agencies
550+ agencies. 1,000+ users. 99% retention. Zero valid bid protests across $50B+ in contracts processed. Our company has stayed focused on one thing for 25 years, and we have the track record to prove it.
WHAT NORTH DAKOTA PROCUREMENT TEAMS ASK US MOST
How does PlanetBids align with NDCC 48-01.2 on public improvement bids?
PlanetBids structures the advertise, receive, open, and tabulate steps so the record trail matches what the statute and your board expect to see – each agency's legal counsel should confirm the platform's configuration matches its specific policy.
Does PlanetBids cover NDCC 40-22 special assessment improvement projects?
Yes, the platform documents the bid and contract record for municipal special assessment improvements the same way it does for other public improvement contracts.
We're a two-person clerk's office that manages procurement. Will PlanetBids work with our size?
Yes, PlanetBids is configured to match agency volume. Small cities can use it primarily to automate solicitation posting, vendor notification and communication, bid acceptance, and document management. PlanetBids is designed to automate tasks to alleviate administrative burden, not to add more to your plate.
Can we still use Sourcewell or state OMB cooperative contracts?
Yes, cooperative purchasing can be tracked in parallel with formal bid solicitations for a complete procurement record. PlanetBids also gives you access to a repository of cooperative and piggyback contracts that your agency can use instead of a formal solicitation process.
Will PlanetBids help with State Auditor's Office reviews?
Yes, centralized solicitation records and audit trails reduce time spent locating documentation during a political subdivision audit, including the specific oversight applied to water resource districts.
Can PlanetBids handle federal DBE requirements on NDDOT-funded local projects?
PlanetBids supports the documentation federally-funded projects require under 49 CFR Part 26, though DBE goal setting itself remains NDDOT's process. Your vendors can submit their business certifications in your PlanetBids vendor portal, and the system will store the documentation, track expirations, and provide a full record of all DBE participation.
Does PlanetBids help with DEQ Drinking Water or Clean Water SRF-funded projects?
Yes, PlanetBids centralizes the procurement record DEQ requests for SRF-financed infrastructure projects so that documentation is already assembled ahead of loan compliance review.
We have a small vendor pool. Will PlanetBids bring us more bidders?
Yes, PlanetBids is designed to make it easier for vendors to register with and do business with your agency, and digital bid submission allows vendors outside your immediate area to compete as well. Our system also gives you access to our extended network of vendors registered with our 550+ agencies nationwide so you can invite them to register and bid as well.
Does PlanetBids integrate with our ERP or financial system?
Yes, PlanetBids provides API integration with financial platforms and ERPs. The integration passes awarded contract data, vendor information, and purchase requisitions between systems, eliminating duplicate entry while maintaining your ERP as the financial system of record.
PlanetBids handles the vendor-facing competitive bidding process, vendor management, bid solicitation, evaluation, and award, then pushes clean contract and vendor data into your ERP for encumbrance and payment processing. Most clients keep their ERP for accounting while using PlanetBids for the public procurement workflow.
How much does PlanetBids cost?
PlanetBids is an annual SaaS subscription pricing model with no per-bid, vendor, or transaction fees. Pricing is tiered based on your desired features and functionality, the number of full users, and the number of solicitations posted each year. Because of this, pricing varies based on agency size, bid requirements, and budget. We suggest speaking with our sales team for a tailored quote.
PlanetBids never charges vendors or the public to register with your agency, view open solicitations, or submit bids.
How quickly can we go live, and what does implementation cost?
Most agencies are up and running within just a few weeks, including data migration, integration, customization, and training. In special cases, agencies facing tight deadlines for new solicitations can be live in just a few days.
PlanetBids does charge a one-time setup fee that covers all implementation, training, customization, integration, and vendor imports.
READY TO MODERNIZE PROCUREMENT FOR YOUR NORTH DAKOTA AGENCY?
Book a 30-minute demo with a member of our dedicated public sector sales team. We'll show you the platform, walk through the TIPS contract process, and answer questions specific to your agency type.
Available on TIPS cooperative with no new RFP required
Designed to work with your existing workflow, not to force you to rewrite your processes
US-based in-house support with extensive procurement expertise
Pricing is tiered based on features and functionality, with options for any agency size and budget
99% client retention means our agencies love us