SERVING GEORGIA GOVERNMENT & EDUCATION AGENCIES
THE EPROCUREMENT PLATFORM GEORGIA AGENCIES CHOOSE TO MODERNIZE PROCUREMENT
Built for cities, counties, school districts, water, and development authorities, and compliant with OCGA 36-84 competitive sealed bidding and DCA-ready procurement documentation. Available on The Interlocal Purchasing System (TIPS) for cooperative purchasing with no new bid required.
Georgia agencies Cooperative purchasing options are available to allow your agency to purchase PlanetBids without a new competitive solicitation. Ask our team about options for your agency type.
TRUSTED BY AGENCIES ACROSS THE SOUTH
From the Peach State to Birmingham to the panhandle, PlanetBids helps agencies in Georgia and across the south run compliant, transparent, modern procurement.
CUSTOMER SPOTLIGHT
CFTOD FINDS EASE OF USE, TRANSPARENCY
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Built a modern, fully transparent public procurement process from the ground up, replacing decades of closed-door purchasing that ran through Disney's internal team
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Rapid vendor adoption – "I hardly got a phone call at all," said Kimball. "Vendor adoption is usually the hardest part of software transitions."
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All open solicitations and contracts publicly available without login requirements so full transparency is built into the system itself
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Connected to the Buy Local Now portal, giving local vendors centralized access to bids across five Central Florida counties representing a combined $14.5 billion in budget
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Zero valid bid protests and complete audit trail for every decision, ensuring accountability to the public and the District's board of supervisors
"Before, everything was handled behind closed doors. With PlanetBids, transparency isn’t just a policy. It’s built into the system itself."
Tiffany Kimball
Contracting Officer, Central Florida Tourism Oversight District
GEORGIA PROCUREMENT COMPLIANCE
BUILT FOR HOW GEORGIA AGENCIES ARE REQUIRED TO BUY
OCGA 36-84 governs competitive sealed bidding, invitations for bids, and requests for proposals for Georgia local governments, with the Department of Audits and Accounts setting documentation retention and audit standards for the State Auditor's review. PlanetBids is designed to seamlessly handle these requirements, along with Department of Community Affairs (DCA) grant compliance for CDBG and OneGeorgia awards, GEFA revolving loan documentation for water and sewer infrastructure, LSBE/DBE participation for federal aid projects, and Georgia's 10-day post-award bid protest window.
LSBE, SBE, & DBE Vendor Tracking
PlanetBids tracks and manages certifications for disadvantaged business and federally-funded project requirementss, with built in good faith effort documentation for FHWA and FTA reporting and automatic notifications for expiring certifications.
Competitive Bidding Compliance
Digital vendor notification meets DCA standards, with audit-ready bid opening documentation and timestamped addendum distribution and acknowledgement records built for Georgia's formal advertisement requirements and protest window.
Cooperative Purchasing Ready
Streamlined workflows for documenting cooperative purchasing arrangements, including piggyback procurement off Georgia Statewide Contracts and GMA cooperative agreements, plus a repository of piggybackable contracts from other area agencies when needed.
Grant-Ready Documentation
Competitive procurement records and DBE participation plans are built for GEFA revolving loan applications and OneGeorgia economic development grant deployment deadlines.
Audit-Ready Record Keeping
Timestamped, defensible bid tabulation and vendor communication trails are centralized and easily accessible for Department of Audits and Accounts procurement reviews.
Development Authority and Special District Support
Simplified, transparent contractor selection workflows are engineered for Georgia's 450+ local development authorities and special services districts managing bond-financed and public-private partnership projects.
NO NEW BID REQUIRED
Cooperative Purchasing Available
Georgia agencies can purchase PlanetBids by documenting cooperative purchasing authority under OCGA 36-84-6 without running a new bid process of their own. PlanetBids is available on The Interlocal Purchasing System (TIPS).
PROCUREMENT EXPERTISE
NPI CERTIFIED
PlanetBids is certified as an Achievement in Excellence® (AEP) eProcurement Certified platform by the National Procurement Institute, meeting critical standards for Electronic Sourcing (AEP Criteria 7b) and Electronic Evaluations and Automatic Scorecarding (7c).
EVENT PRESENCE
INDUSTRY EVENT SPONSOR
PlanetBids is a proud member of NIGP and a regular attendee and sponsor of the NIGP Annual Forum, as well as attending annual American Public Works Association and Government Finance Officers Association events nationwide.
THE PLATFORM
EVERYTHING YOUR PROCUREMENT TEAM NEEDS, NOTHING YOU DON'T.
PlanetBids is a modular, end-to-end procurement lifecycle platform. Start with what you need and add modules as your agency grows.
Requests & Solicitations
Create, publish, and manage IFBs, RFPs, RFQs, and RFIs from guided templates. Get live countdowns, drag-and-drop documents, and real-time status tracking.
Vendor Management
Create a centralized vendor registry with real-time Empire State Development MWBE and SDVOB certification verification. Automated outreach by commodity code generates good-faith effort documentation for State Comptroller pre-audit packages and Empire State Development utilization reports.
Compliance & Audit Trails
Every action is timestamped and logged, with automatic bid tabulation, sealed bid verification, and complete documentation trails that hold up to protests – $50B+ processed, zero valid protests.
Contract Management
Centralize awarded contracts with automated expiration alerts, amendment tracking, and insurance certificate management so you ever miss a renewal or compliance deadline.
Project Evaluation
Multi-round scoring with unlimited evaluators, consensus or individual scoring modes, and exportable matrices supports complex RFP evaluations for capital projects and bond programs.
AI with Guardrails
AI tools are built specifically for public procurement, with the compliance controls government agencies require. Get faster drafting and smarter vendor matching, within the boundaries your policies demand.
Requests & Solicitations
Create, publish, and manage IFBs, RFPs, RFQs, and RFIs from guided templates. Get live countdowns, drag-and-drop documents, and real-time status tracking.
Vendor Management
Create a centralized vendor registry with real-time Empire State Development MWBE and SDVOB certification verification. Automated outreach by commodity code generates good-faith effort documentation for State Comptroller pre-audit packages and Empire State Development utilization reports.
Compliance & Audit Trails
Every action is timestamped and logged, with automatic bid tabulation, sealed bid verification, and complete documentation trails that hold up to protests – $50B+ processed, zero valid protests.
Contract Management
Centralize awarded contracts with automated expiration alerts, amendment tracking, and insurance certificate management so you ever miss a renewal or compliance deadline.
Project Evaluation
Multi-round scoring with unlimited evaluators, consensus or individual scoring modes, and exportable matrices supports complex RFP evaluations for capital projects and bond programs.
AI with Guardrails
AI tools are built specifically for public procurement, with the compliance controls government agencies require. Get faster drafting and smarter vendor matching, within the boundaries your policies demand.
THE VENDOR ADVANTAGE
MORE QUALIFIED BIDDERS, ZERO VENDOR PHONE CALLS TO YOUR TEAM.
A deep, pre-qualified vendor network and a dedicated support team handles vendors for you, so your purchasing office can focus on procurement, not vendor phone calls.
VENDOR
NETWORK
40K+ qualified vendors ready to bid on your solicitations
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Vendors are matched to your bids by commodity code, no manual outreach lists required
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Agencies typically jump from 3-4 responses to 10-12 submittals per bid after switching to PlanetBids
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Empire State Development MWBE and SDVOB classifications are built in to meet Georgia's 30% MWBE utilization goals for state-funded projects
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Vendors can register and bid for free, removing the friction that keeps small businesses out
EXCLUSIVE
DEDICATED
VENDOR SUPPORT
We help your vendors so you don't have to
When a vendor has a question about your solicitation, how to upload documents, or how to register, they call us, not your purchasing office. Our dedicated vendor support team handles it directly so your team stays focused on procurement. For you, this means no more:
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Vendor registration help calls
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Document upload questions
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Bid submission troubleshooting
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Addenda & notification questions
Results: Fewer incomplete bids, more competitive responses, and hours back in your team's week, every single procurement cycle.
VENDOR NETWORK
40K+ qualified vendors ready to bid on your solicitations
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Vendors are matched to your bids by commodity code, no manual outreach lists required
-
Agencies typically jump from 3-4 responses to 10-12 submittals per bid after switching to PlanetBids
-
Empire State Development MWBE and SDVOB classifications are built in to meet Georgia's 30% MWBE utilization goals for state-funded projects
-
Vendors can register and bid for free, removing the friction that keeps small businesses out
DEDICATED VENDOR SUPPORT
We help your vendors so you don't have to
When a vendor has a question about your solicitation, how to upload documents, or how to register, they call us, not your purchasing office. Our dedicated vendor support team handles it directly so your team stays focused on procurement. For you, this means no more:
-
Vendor registration help calls
-
Document upload questions
-
Bid submission troubleshooting
-
Addenda & notification questions
Results: Fewer incomplete bids, more competitive responses, and hours back in your team's week, every single procurement cycle.
WHO WE ARE
Built by procurement professionals, for procurement professionals
PlanetBids was founded specifically for the public procurement industry, and we understand the needs of procurement professionals. That origin matters, as every feature, every workflow, and every support interaction are designed to reflect how actual purchasing teams manage work under budget pressure, public scrutiny, and legal compliance requirements.
Designed for public procurement since 2000
We're not an ERP company that added a procurement module. We're not a startup that pivoted into GovTech. We're not a big conglomerate chasing a new market. We are a 25-year-old company whose entire business is built around making procurement professionals more effective.
100% US-based support staff with procurement backgrounds
Our in-house support team includes people with real public procurement backgrounds. When you call with a question about sealed bid procedures or vendor protest prevention, you're talking to someone who has managed that process themselves and understands your issues.
A solid foundation of PlanetBids agencies
550+ agencies. 1,000+ users. 99% retention. Zero valid bid protests across $50B+ in contracts processed. Our company has stayed focused on one thing for 25 years, and we have the track record to prove it.
WHAT GEORGIA PROCUREMENT TEAMS ASK US MOST
Can our Georgia agency purchase PlanetBids without going through a new bid process?
Potentially yes, depending on your agency type and purchasing thresholds, cooperative purchasing options may be available that allow Georgia agencies to execute a contract without issuing a new competitive solicitation. Contact our team to discuss the procurement paths available for your specific agency. PlanetBids is available on the Interlocal Purchasing System (TIPS).
If a direct procurement path is preferred, our team can provide pre-approved legal resolution language addressing common counsel concerns including General Municipal Law 103 authorization and cooperative purchasing authority.
Does PlanetBids integrate with Tyler Munis and Tyler EnerGov?
Yes, PlanetBids provides API integration with Tyler Technologies platforms, as well as most financial platforms and ERP systems. The integration passes awarded contract data, vendor information, and purchase requisitions between systems, eliminating duplicate entry while maintaining your ERP as the financial system of record.
PlanetBids handles the vendor-facing competitive bidding process, vendor management, bid solicitation, evaluation, and award, then pushes clean contract and vendor data into your ERP for encumbrance and payment processing. Most clients keep their ERP for accounting while using PlanetBids for the public procurement workflow.
Can we use PlanetBids while still purchasing off Georgia Statewide Contracts and GMA cooperative contracts?
Yes! PlanetBids documents your piggyback procurement with the cooperative contract number, tracks vendor performance against cooperative pricing, and maintains the backup documentation DCA and state auditors expect when using cooperative purchasing under OCGA 36-84-6.
How does PlanetBids handle OCGA 36-84 legal advertisement requirements?
PlanetBids provides digital vendor notification through a publicly-facing vendor portal, automatically notifying registered vendors of new opportunities. The system generates audit-ready addendum release, bid opening, and evaluation documentation, including timestamps, communications, notes, and acknowledgements. This satisfies DCA standards, although many agencies pair PlanetBids with one legal notice publication to satisfy conservative legal interpretations in addition to digital notifications.
Does PlanetBids track LSBE and DBE compliance for federal aid projects?
Yes, the PlanetBids vendor portal captures certification uploads, tracks outreach by certification category, documents good faith efforts, and generates reports for GDO, FTA, and Atlanta Regional Commission federal aid compliance monitoring.
How long does implementation and training take?
Most agencies are up and running within a few weeks, including system buildout, training, ERP connection, and vendor migration from spreadsheets. In certain cases, agencies with tight deadlines can post their first solicitation in just a few days, as most customization is done inside the system by your team.
How much does PlanetBids cost?
PlanetBids is priced as an annual SaaS subscription, with no per-bid vendor, or transaction fees. Vendors register, see project documents, and bid for free.
Pricing is tier-based depending on your agency's feature and functionality requirements, number of full user licenses, and solicitations per year. There is a one-time setup fee that covers implementation, training, and customization, and in-house support is always included at no additional cost.
How do we justify the cost when we already have an ERP?
PlanetBids is your vendor-facing competitive bidding platform and your internal procurement management system, while your ERP remains your internal financial system. ERP procurement module functionality typically costs drastically more than PlanetBids while delivering less functionality for vendor management and compliance documentation.
READY TO MODERNIZE PROCUREMENT FOR YOUR GEORGIA AGENCY?
Book a 30-minute demo with a member of our dedicated public sector sales team. We'll show you the platform, walk through the TIPS contract process, and answer questions specific to your agency type.
Available on TIPS cooperative under OCGA 36-84-6, with no new RFP required
Compliant OCGA 36-84, with Department of Audits-ready documentation built in
US-based, in-house support with procurement expertise
Pricing is tier-based, with options for any agency size and budget
99% client retention means our agencies love us