SERVING INDIANA GOVERNMENT & EDUCATION AGENCIES
THE EPROCUREMENT PLATFORM INDIANA AGENCIES CHOOSE TO MODERNIZE PROCUREMENT
Built for counties, cities, towns, and school corporations, and compliant with IC 5-22 (Public Purchasing) and IC 36-1-12 (Public Work Projects). Cooperative purchasing authorized under IC 5-22-4 and available on The Interlocal Purchasing System (TIPS) with no new bid required.
Indiana agencies Cooperative purchasing options are available to allow your agency to purchase PlanetBids without a new competitive solicitation. Ask our team about options for your agency type.
TRUSTED BY AGENCIES IN THE HOOSIER STATE AND NATIONWIDE
From Indianapolis to Fort Wayne and across the midwest, Indiana is among the more than 550 government agencies that count on PlanetBids to run compliant, transparent, modern procurement.
CUSTOMER SPOTLIGHT
HOW JEFFERSON COUNTY TRANSFORMED
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Eliminated stacks of paper and manual spreadsheet tracking – replaced with a centralized digital system that gives staff real-time visibility into every bid and contract in the pipeline
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Completed the County's first fully paperless procurement project in December 2025, just months after go-live – including electronic bid submission, scoring, and award
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Vendors now self-register and receive automatic notifications for new opportunities, eliminating missed outreach from manual email lists and spreadsheets
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Solicitation templates cut time from request to release – no more switching between programs or rebuilding documents from scratch for each purchase
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18 months in, there is full team buy-in, including a 26-year veteran who now "loves working with PlanetBids"
"I tell my team all the time that when they go home, they shouldn't be taking all the stress of work with them. You shouldn't have to be overwhelmed Monday through Friday with how much work you have and then go home and be stressed because all you see in your mind are all these stacks of paper."
Mike Bagley
Purchasing Director, Jefferson County
INDIANA PROCUREMENT COMPLIANCE
BUILT FOR HOW INDIANA AGENCIES ARE REQUIRED TO BUY
Every Indiana county, city, town, and school corporation is subject to annual examination by the Indiana State Board of Accounts, where missing bid documentation, incomplete vendor notification records, or unclear award justification become audit exceptions with real consequences for purchasing officials. PlanetBids is engineered to help procurement teams maintain compliance with Indiana Codes governing purchasing of supplies and services and local public work projects, as well as low competitive bidding dollar thresholds and INDOT-managed federal funding DBE documentation requirements.
SBOA-Ready Audit Trails
Automated, timestamped documentation of solicitation posting, vendor notification, bid receipt, and award justification is built to satisfy Indiana State Board of Accounts examination requirements.
Competitive Bidding Compliance
Statutory public notice, competitive sealed bidding documentation, and quote-threshold tracking are designed to meet Indiana Code 5-22 public purchasing and IC 36-1-12 public works bidding requirements.
Cooperative Purchasing Ready
PlanetBids sources cooperative and piggyback contracts available for use, with streamlined workflows for documenting joint and cooperative arrangements among Indiana political subdivisions, compliant with IC 5-22-4.
INDOT DBE & IIJA Compliance
Vendor notification and outreach logs provide documented evidence of good faith DBE solicitation efforts for federally funded highway and transit contracts.
One System for County, School, & Township
PlanetBids' single auditable platform scales from a two-person county purchasing office to a fully staffed school corporation business office.
Township & Small Unit Support
Simplified workflows are designed for Indiana's roughly 1,000 civil townships and smaller towns operating with a single elected trustee or purchasing agent.
NO NEW BID REQUIRED
Joint & Cooperative Purchasing
Indiana political subdivisions can purchase PlanetBids by documenting joint and cooperative purchasing authority using The Interlocal Purchasing System (TIPS), without running a new bid process.
PROCUREMENT EXPERTISE
NPI CERTIFIED
PlanetBids is certified as an Achievement in Excellence in Procurement® (AEP) eProcurement Certified platform by the National Procurement Institute, meeting critical standards for Electronic Sourcing (AEP Criteria 7b) and Electronic Evaluations and Automatic Scorecarding (7c).
EVENT PRESENCE
INDUSTRY EVENT SPONSOR
PlanetBids is a proud member of NIGP and a regular attendee and sponsor of the annual NIGP Annual Forum, as well as attending annual American Public Works Association and Government Finance Officers Association events.
THE PLATFORM
EVERYTHING YOUR PROCUREMENT TEAM NEEDS, NOTHING YOU DON'T.
PlanetBids is a modular, end-to-end procurement lifecycle platform. Start with what you need and add modules as your agency grows.
Requests & Solicitations
Create, publish, and manage IFBs, RFPs, RFQs, and RFIs from guided templates. Get live countdowns, drag-and-drop documents, and real-time status tracking.
Vendor Management
Create a centralized vendor registry with real-time Empire State Development MWBE and SDVOB certification verification. Automated outreach by commodity code generates good-faith effort documentation for State Comptroller pre-audit packages and Empire State Development utilization reports.
Compliance & Audit Trails
Every action is timestamped and logged, with automatic bid tabulation, sealed bid verification, and complete documentation trails that hold up to protests – $50B+ processed, zero valid protests.
Contract Management
Centralize awarded contracts with automated expiration alerts, amendment tracking, and insurance certificate management so you ever miss a renewal or compliance deadline.
Project Evaluation
Multi-round scoring with unlimited evaluators, consensus or individual scoring modes, and exportable matrices supports complex RFP evaluations for capital projects and bond programs.
AI with Guardrails
AI tools are built specifically for public procurement, with the compliance controls government agencies require. Get faster drafting and smarter vendor matching, within the boundaries your policies demand.
Requests & Solicitations
Create, publish, and manage IFBs, RFPs, RFQs, and RFIs from guided templates. Get live countdowns, drag-and-drop documents, and real-time status tracking.
Vendor Management
Create a centralized vendor registry with real-time Empire State Development MWBE and SDVOB certification verification. Automated outreach by commodity code generates good-faith effort documentation for State Comptroller pre-audit packages and Empire State Development utilization reports.
Compliance & Audit Trails
Every action is timestamped and logged, with automatic bid tabulation, sealed bid verification, and complete documentation trails that hold up to protests – $50B+ processed, zero valid protests.
Contract Management
Centralize awarded contracts with automated expiration alerts, amendment tracking, and insurance certificate management so you ever miss a renewal or compliance deadline.
Project Evaluation
Multi-round scoring with unlimited evaluators, consensus or individual scoring modes, and exportable matrices supports complex RFP evaluations for capital projects and bond programs.
AI with Guardrails
AI tools are built specifically for public procurement, with the compliance controls government agencies require. Get faster drafting and smarter vendor matching, within the boundaries your policies demand.
THE VENDOR ADVANTAGE
MORE QUALIFIED BIDDERS, ZERO VENDOR PHONE CALLS TO YOUR TEAM.
A deep, pre-qualified vendor network and a dedicated support team handles vendors for you, so your purchasing office can focus on procurement, not vendor phone calls.
VENDOR
NETWORK
40K+ qualified vendors ready to bid on your solicitations
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Vendors are matched to your bids by commodity code, no manual outreach lists required
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Agencies typically jump from 3-4 responses to 10-12 submittals per bid after switching to PlanetBids
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Empire State Development MWBE and SDVOB classifications are built in to meet Indiana's 30% MWBE utilization goals for state-funded projects
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Vendors can register and bid for free, removing the friction that keeps small businesses out
EXCLUSIVE
DEDICATED
VENDOR SUPPORT
We help your vendors so you don't have to
When a vendor has a question about your solicitation, how to upload documents, or how to register, they call us, not your purchasing office. Our dedicated vendor support team handles it directly so your team stays focused on procurement. For you, this means no more:
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Vendor registration help calls
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Document upload questions
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Bid submission troubleshooting
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Addenda & notification questions
Results: Fewer incomplete bids, more competitive responses, and hours back in your team's week, every single procurement cycle.
VENDOR NETWORK
40K+ qualified vendors ready to bid on your solicitations
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Vendors are matched to your bids by commodity code, no manual outreach lists required
-
Agencies typically jump from 3-4 responses to 10-12 submittals per bid after switching to PlanetBids
-
Empire State Development MWBE and SDVOB classifications are built in to meet Indiana's 30% MWBE utilization goals for state-funded projects
-
Vendors can register and bid for free, removing the friction that keeps small businesses out
DEDICATED VENDOR SUPPORT
We help your vendors so you don't have to
When a vendor has a question about your solicitation, how to upload documents, or how to register, they call us, not your purchasing office. Our dedicated vendor support team handles it directly so your team stays focused on procurement. For you, this means no more:
-
Vendor registration help calls
-
Document upload questions
-
Bid submission troubleshooting
-
Addenda & notification questions
Results: Fewer incomplete bids, more competitive responses, and hours back in your team's week, every single procurement cycle.
WHO WE ARE
Built by procurement professionals, for procurement professionals
PlanetBids was founded specifically for the public procurement industry, and we understand the needs of procurement professionals. That origin matters, as every feature, every workflow, and every support interaction are designed to reflect how actual purchasing teams manage work under budget pressure, public scrutiny, and legal compliance requirements.
Designed for public procurement since 2000
We're not an ERP company that added a procurement module. We're not a startup that pivoted into GovTech. We're not a big conglomerate chasing a new market. We are a 25-year-old company whose entire business is built around making procurement professionals more effective.
100% US-based support staff with procurement backgrounds
Our in-house support team includes people with real public procurement backgrounds. When you call with a question about sealed bid procedures or vendor protest prevention, you're talking to someone who has managed that process themselves and understands your issues.
A solid foundation of PlanetBids agencies
550+ agencies. 1,000+ users. 99% retention. Zero valid bid protests across $50B+ in contracts processed. Our company has stayed focused on one thing for 25 years, and we have the track record to prove it.
WHAT INDIANA PROCUREMENT TEAMS ASK US MOST
Does PlanetBids meet Indiana's public purchasing documentation requirements under IC 5-22?
Yes, the platform records solixitation posting dates, vendor notifications, bid receipt timestamps, and award justification in one auditable file, aligned with the documentation Indiana State Board of Accounts examiners request during annual audits.
Does PlanetBids integrate with Tyler Munis or other ERPs?
Yes, PlanetBids provides API integration with Tyler Technologies platforms including Munis and Tyler ERP, as well as other ERPs and financial systems. The integration passes awarded contract data, vendor information, and purchase requisitions between systems, eliminating duplicate entry while maintaining your ERP as the financial system of record.
PlanetBids handles the vendor-facing competitive bidding process, vendor management, bid solicitation, evaluation, and award, then pushes clean contract and vendor data into your ERP for encumbrance and payment processing. Most clients keep their ERP for accounting while using PlanetBids for the public procurement workflow.
Can PlanetBids handle both IC 5-22 supplies/services purchases and IC 36-1-12 public works bidding?
Yes, both solicitation types are supported, including the sealed bid and quote thresholds that apply to public works projects.
Will PlanetBids replace our relationship with the Indiana Gateway for Government Units?
No, Gateway, managed by the DLGF and SBOA, is for budget and annual financial report filing. PlanetBids manages solicitation and bid administration, a separate function, and the two do not conflict.
Can our township or small town use this with only one purchasing staff member?
Absolutely. PlanetBids is designed to simplify solicitation and release, automate vendor notification, and digitalize bid intake for procurement teams of any size, including offices without dedicated procurement teams, which describes most of Indiana's roughly 1,000 civil townships.
How long does implementation take?
Because PlanetBids customization is largely performed based on user preferences, most agencies are up and running within a few weeks, including data migration and integration with ERP systems. Timelines are based on agency requirements, but many agencies post their first solicitation within the first few days.
What does PlanetBids cost?
PlanetBids is priced as an annual SaaS subscription, with no per-bid, vendor, or transaction fees. Pricing is tier-based and dependent on agency requirements for features and functionality as well as number of full users and solicitations released per year.
PlanetBids does issue a one-time setup fee that covers all implementation, training, and necessary customization. Because of the specific nature of our pricing, we recommend speaking to a PlanetBids sales manager for tailored pricing.
READY TO MODERNIZE PROCUREMENT FOR YOUR INDIANA AGENCY?
Book a 30-minute demo with a member of our dedicated public sector sales team. We'll show you the platform, walk through the TIPS contract process, and answer questions specific to your agency type.
Available on TIPS cooperative with joint and cooperative purchasing authority under IC 5-22-4, with no new RFP required
IC 5-22 and IC 36-1-12 compliance with SBOA-ready documentation built in
US-based support with procurement expertise
Pricing is tier-based, with options for any agency size and budget
99% client retention means our agencies love us