SERVING OREGON GOVERNMENT & EDUCATION AGENCIES
THE EPROCUREMENT PLATFORM OREGON AGENCIES CHOOSE TO MODERNIZE PROCUREMENT
Built to help Oregon cities, counties, school districts, and special districts process and document every procurement under in accordance with Public Contracting Code. Contact us to learn about cooperative purchasing options available to Oregon agencies, like the Interlocal Purchasing System (TIPS).
Oregon agencies Cooperative purchasing options are available to allow your agency to purchase PlanetBids without a new competitive solicitation. Ask our team about options for your agency type.
TRUSTED BY AGENCIES ACROSS THE PACIFIC NORTHWEST
From the Puget Sound and the Coast to the Cascade Range and the Northern Rockies, government agencies across the northwest count on PlanetBids to run compliant, transparent, modern procurement.
CUSTOMER SPOTLIGHT
HOW THE PORT OF PORTLAND BOOSTED EFFICIENCY & TRANSPARENCY
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Eliminated manual-heavy processes – like email exchanges with suppliers and hard-copy contract award letters
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Reduced server support with a cloud-hosted SaaS system that required little to no IT intervention
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Procurements became easier for both the Port staff and the supplier community, with an intuitive system that allowed staff to acclimate quickly
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Vendors register for free and get automatic notifications for new opportunities, while giving the Port digital access to vendor records and certifications
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Evaluations were moved entirely online, allowing the Port to interactively conduct fair, confidential, and impartial evaluation processes.
"We set up a main number with PlanetBids that we could refer to any supplier needing assistance. Their customer service was outstanding and significantly helped with the transition. I can't think of a single time when a vendor was not assisted successfully and quickly."
Michael Smelser
Procurement Strategist, Port of Portland
OREGON PROCUREMENT COMPLIANCE
BUILT FOR HOW OREGON AGENCIES ARE REQUIRED TO BUY
Oregon's Public Contracting Code splits procurement into three tiers – direct selection, an intermediate three-quote tier, and sealed competitive bidding – letting each local contract review board adopt its own rules within that structure. PlanetBids helps agencies maintain compliance within those thresholds, with automatic documentation, audit-ready reporting, and simplified workflows.
Intermediate Procurement Documentation
PlanetBids standardizes solicitations and documents each of the three or more written quotes required for purchases in the $25,000-$250,000 range, giving agencies a defensible record of the quote-solicitation process.
Public Improvement Contract Documentation
Centralize the record for public improvement contracts, from those awarded without competitive bids under $25,000 to sealed competitive procurement above the intermediate tier.
Local Contract Review Board Rule Documentation
Keep an easily accessible record of the specific rules and thresholds your review board has adopted, ensuring your documentation matches the Model LRules or locally adopted rules in effect.
Cooperative Procurement Documentation
PlanetBids supports the documentation a cooperative procurement needs, including board-authorization records where a local LCRB (such as a utility's own rules) requires approval above a set dollar amount.
COBID and Small Business Enterprise Outreach
Agencies that choose to engage COBID-certified or Oregon Small Business Enterprise firms can track vendor outreach and participation efforts by certification category while ensuring that outreach is demonstrated to be voluntary.
Federal Procurement Threshold & DBE Documentation
Keep a documented record of informal and formal procurement methods on federally-funded purchases, demonstrating and documenting a good faith effort for federal DBE/ACDBE requirements where applicable.
COOPERATIVE PURCHASING
Cooperative Purchasing Options
Oregon agencies may be able to purchase PlanetBids through an existing cooperative contract like TIPS, eliminating the need for a new competitive solicitation. Ask your PlanetBids rep about available cooperative vehicles for your agency type.
PROCUREMENT EXPERTISE
NPI-CERTIFIED
PlanetBids is certified as an Achievement in Excellence in Procurement® (AEP) eProcurement Certified platform by the National Procurement Institute, meeting critical standards for Electronic Sourcing (AEP Criteria 7b) and Electronic Evaluations and Automatic Scorecarding (7c).
EVENT PRESENCE
INDUSTRY EVENT SPONSOR
PlanetBids is a proud member of NIGP and a regular attendee and sponsor of the annual NIGP Annual Forum, as well as attending annual American Public Works Association and Government Finance Officers Association event.
THE PLATFORM
EVERYTHING YOUR PROCUREMENT TEAM NEEDS, NOTHING YOU DON'T.
PlanetBids is a modular, end-to-end procurement lifecycle platform. Start with what you need and add modules as your agency grows.
Requests & Solicitations
Create, publish, and manage IFBs, RFPs, RFQs, and RFIs from guided templates. Get live countdowns, drag-and-drop documents, and real-time status tracking.
Vendor Management
Create a centralized vendor registry with real-time Empire State Development MWBE and SDVOB certification verification. Automated outreach by commodity code generates good-faith effort documentation for State Comptroller pre-audit packages and Empire State Development utilization reports.
Compliance & Audit Trails
Every action is timestamped and logged, with automatic bid tabulation, sealed bid verification, and complete documentation trails that hold up to protests – $50B+ processed, zero valid protests.
Contract Management
Centralize awarded contracts with automated expiration alerts, amendment tracking, and insurance certificate management so you ever miss a renewal or compliance deadline.
Project Evaluation
Multi-round scoring with unlimited evaluators, consensus or individual scoring modes, and exportable matrices supports complex RFP evaluations for capital projects and bond programs.
AI with Guardrails
AI tools are built specifically for public procurement, with the compliance controls government agencies require. Get faster drafting and smarter vendor matching, within the boundaries your policies demand.
Requests & Solicitations
Create, publish, and manage IFBs, RFPs, RFQs, and RFIs from guided templates. Get live countdowns, drag-and-drop documents, and real-time status tracking.
Vendor Management
Create a centralized vendor registry with real-time Empire State Development MWBE and SDVOB certification verification. Automated outreach by commodity code generates good-faith effort documentation for State Comptroller pre-audit packages and Empire State Development utilization reports.
Compliance & Audit Trails
Every action is timestamped and logged, with automatic bid tabulation, sealed bid verification, and complete documentation trails that hold up to protests – $50B+ processed, zero valid protests.
Contract Management
Centralize awarded contracts with automated expiration alerts, amendment tracking, and insurance certificate management so you ever miss a renewal or compliance deadline.
Project Evaluation
Multi-round scoring with unlimited evaluators, consensus or individual scoring modes, and exportable matrices supports complex RFP evaluations for capital projects and bond programs.
AI with Guardrails
AI tools are built specifically for public procurement, with the compliance controls government agencies require. Get faster drafting and smarter vendor matching, within the boundaries your policies demand.
THE VENDOR ADVANTAGE
MORE QUALIFIED BIDDERS, ZERO VENDOR PHONE CALLS TO YOUR TEAM.
A deep, pre-qualified vendor network and a dedicated support team handles vendors for you, so your purchasing office can focus on procurement, not vendor phone calls.
VENDOR
NETWORK
40K+ qualified vendors ready to bid on your solicitations
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Vendors are matched to your bids by commodity code, no manual outreach lists required
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Agencies typically jump from 3-4 responses to 10-12 submittals per bid after switching to PlanetBids
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Empire State Development MWBE and SDVOB classifications are built in to meet Oregon's 30% MWBE utilization goals for state-funded projects
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Vendors can register and bid for free, removing the friction that keeps small businesses out
EXCLUSIVE
DEDICATED
VENDOR SUPPORT
We help your vendors so you don't have to
When a vendor has a question about your solicitation, how to upload documents, or how to register, they call us, not your purchasing office. Our dedicated vendor support team handles it directly so your team stays focused on procurement. For you, this means no more:
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Vendor registration help calls
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Document upload questions
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Bid submission troubleshooting
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Addenda & notification questions
Results: Fewer incomplete bids, more competitive responses, and hours back in your team's week, every single procurement cycle.
VENDOR NETWORK
40K+ qualified vendors ready to bid on your solicitations
-
Vendors are matched to your bids by commodity code, no manual outreach lists required
-
Agencies typically jump from 3-4 responses to 10-12 submittals per bid after switching to PlanetBids
-
Empire State Development MWBE and SDVOB classifications are built in to meet Oregon's 30% MWBE utilization goals for state-funded projects
-
Vendors can register and bid for free, removing the friction that keeps small businesses out
DEDICATED VENDOR SUPPORT
We help your vendors so you don't have to
When a vendor has a question about your solicitation, how to upload documents, or how to register, they call us, not your purchasing office. Our dedicated vendor support team handles it directly so your team stays focused on procurement. For you, this means no more:
-
Vendor registration help calls
-
Document upload questions
-
Bid submission troubleshooting
-
Addenda & notification questions
Results: Fewer incomplete bids, more competitive responses, and hours back in your team's week, every single procurement cycle.
WHO WE ARE
Built by procurement professionals, for procurement professionals
PlanetBids was founded specifically for the public procurement industry, and we understand the needs of procurement professionals. That origin matters, as every feature, every workflow, and every support interaction are designed to reflect how actual purchasing teams manage work under budget pressure, public scrutiny, and legal compliance requirements.
Designed for public procurement since 2000
We're not an ERP company that added a procurement module. We're not a startup that pivoted into GovTech. We're not a big conglomerate chasing a new market. We are a 25-year-old company whose entire business is built around making procurement professionals more effective.
100% US-based support staff with procurement backgrounds
Our in-house support team includes people with real public procurement backgrounds. When you call with a question about sealed bid procedures or vendor protest prevention, you're talking to someone who has managed that process themselves and understands your issues.
A solid foundation of PlanetBids agencies
550+ agencies. 1,000+ users. 99% retention. Zero valid bid protests across $50B+ in contracts processed. Our company has stayed focused on one thing for 25 years, and we have the track record to prove it.
WHAT OREGON PROCUREMENT TEAMS ASK US MOST
Can PlanetBids be set up to match our thresholds, including the three-quote requirement in between?
Yes. PlanetBids configures to your agency's own thresholds, quote requirements, and workflows, not the other way around. Whether you must solicit three or more quotes, piggyback off a cooperative contract, or run a full closed-bid RFP process, PlanetBids documents every step and ensures all necessary timestamps and approvals are recorded.
We don't run on the state's Model Rules. Can PlanetBids still match our own LCRB's adopted rules?
Yes, PlanetBids is configured to the specific rules your local contract review board has adopted, not a generic statewide template. Your document matches the processes you're required to run, no matter what they are.
Can PlanetBids document our outreach to COBID or Oregon Small Business Enterprise vendors if we choose to track it?
Yes, even though that documentation duty is scoped to state agencies rather than local governments, PlanetBids can record and report on vendor outreach by certification category for any agency that wants to voluntarily track it.
Our cooperative purchases over $150,000 need board authorization. Can PlanetBids support that approval step?
Yes. PlanetBids can incorporate a board-authorized step into your cooperative-purchase workflow and keep that approval documented alongside the rest of the solicitation record.
Will PlanetBids replace OregonBuys, or do we need to run both?
PlanetBids doesn't replace OregonBuys, but it works alongside it. Your agency can create and release new solicitations, advertising them to the vendor network, or track and report on cooperative purchasing contracts, ensuring that documentation is available no matter how the purchase is made.
How quickly can we go live, and what does implementation cost?
Agencies can usually get up and running within a few weeks, including all training, implementation, customization, integration, and vendor migration. In some cases, agencies on tight deadlines can be live in a few days. No additional IT resources are required.
PlanetBids does charge a one-time setup fee that covers the entire implementation process. We do not charge vendor, transaction, or per-bid fees.
How much does PlanetBids cost?
PlanetBids is an annual SaaS subscription pricing model with no per-bid, vendor, or transaction fees. Pricing is tiered based on desired features and functionality, the number of full users, and the number of solicitations posted per year. Pricing varies based on agency size, bid requirements, and budget. We recommend speaking with our sales team for a customized quote.
READY TO MODERNIZE PROCUREMENT FOR YOUR OREGON AGENCY?
Book a 30-minute demo with a member of our dedicated public sector sales team. We'll show you the platform, walk through the TIPS contract process, and answer questions specific to your agency type.
Available on TIPS cooperative with no new RFP required
Documents every quote, notice, and award, regardless of threshold or solicitation type
US-based in-house support with extensive procurement expertise
Pricing is tiered, with options for any agency size and budget
99% client retention means our clients love us