THE EPROCUREMENT PLATFORM NEW YORK AGENCIES CHOOSE TO MODERNIZE PROCUREMENT

Potentially yes. Depending on your agency type and purchasing thresholds, cooperative purchasing options may be available that allow New York agencies to execute a contract without issuing a new competitive solicitation, including through The Interlocal Purchasing System (TIPS) . Contact our team to discuss the procurement paths available for your specific agency.

If a direct procurement path is preferred, our team can provide pre-approved legal resolution language addressing common counsel concerns including General Municipal Law 103 authorization and cooperative purchasing authority.

Yes, PlanetBids provides API integration with Tyler Technologies platforms including Munis and Tyler ERP, as well as Oracle PeopleSoft and CGI Advantage. The integration passes awarded contract data, vendor information, and purchase requisitions between systems, eliminating duplicate entry while maintaining your ERP as the financial system of record.

PlanetBids handles the vendor-facing competitive bidding process, vendor management, bid solicitation, evaluation, and award, then pushes clean contract and vendor data into your ERP for encumbrance and payment processing. Most clients keep Tyler or Oracle for accounting while using PlanetBids for the public procurement workflow.

PlanetBids verifies Empire State Development MWBE certification status and SDVOB status in real time, eliminating manual verification. The platform automatically targets certified vendors by commodity code and geographic region, ensuring you meet Tri-state's 30% MWBE utilization goals on state-funded projects and 6% SDVOB goals per Executive Order.

For every solicitation, the system generates automated good-faith effort documentation showing which certified firms were notified, response tracking, and follow-up attempts. This satisfies State Comptroller pre-audit requirements and Empire State Development compliance reports, replacing 80 hours of manual staff work per project with automated reporting.

Yes, PlanetBids generates bid advertisements with statutory language required under General Municipal Law 103, publishes to your public vendor portal, and can interface with official newspaper publication requirements. Every notice is timestamped and archived, providing complete documentation for State Comptroller Division of Local Government audits.

The platform also handles sealed bid procedures, best value evaluation scoring matrices, and complete procurement documentation, satisfying the full range of New York competitive bidding requirements in a single system.

PlanetBids public vendor portals provide self-service access to bid documents, tabulations, and award decisions, meaning requestors can access documents themselves without staff involvement. This eliminates the manual document retrieval burden associated with New York's 5-business-day FOIL response requirement.

Every document in the system is automatically date-stamped, organized, and searchable, so when a FOIL request does require staff response, production takes minutes rather than days.

Implementation typically takes as little as two days to four weeks after contract execution, depending on how quickly your agency is ready to move forward. PlanetBids can begin implementation within a week of receiving an executed contract. Each agency is assigned a dedicated account manager with extensive procurement experience who handles configuration and conducts live online training.

Jefferson County, New York, completed their first fully paperless procurement just months after go-live, including electronic bid submission, scoring, and award — while building their digital procurement capability from scratch.

PlanetBids is priced as an annual SaaS subscription, no per-bid fees, no vendor fees, no transaction costs. Vendors register and bid for free, keeping your vendor pool wide and competitive. Pricing is based on a base hosting fee plus per-user licensing depending on your agency size and the modules you need. There is a one-time implementation fee; ongoing support is always included at no additional cost. Book a demo and our team will walk you through options specific to your agency.