SERVING KANSAS GOVERNMENT & EDUCATION AGENCIES
THE EPROCUREMENT PLATFORM KANSAS AGENCIES CHOOSE TO MODERNIZE PROCUREMENT
Built for cities and counties operating under home rule purchasing authority, whether or not they've exempted themselves from K.S.A. 13-1017's default bidding requirement. Compliant with the discipline the Cash-Basis Law and Kansas Budget Law demand of every solicitation and award. Engineered for Unified School Districts running KSDE-aligned bidding on bond-funded construction. Contact us to learn about cooperative purchasing options available to Kansas agencies, like the Interlocal Purchasing System (TIPS).
Kansas agencies Cooperative purchasing options are available to allow your agency to purchase PlanetBids without a new competitive solicitation. Ask our team about options for your agency type, like the Interlocal Purchasing System (TIPS).
TRUSTED BY AGENCIES ACROSS THE MIDWEST AND GREAT PLAINS
From the Dakotas to Illinois, Oklahoma to Missouri, agencies across the heart of the U.S. rely on PlanetBids to run compliant, transparent, modern procurement.
KANSAS PROCUREMENT COMPLIANCE
BUILT FOR HOW KANSAS AGENCIES ARE REQUIRED TO BUY
Kansas doesn't provide a statewide bidding statute for cities and counties to follow. Most use their home rule authority under Article 12, Section 5 of the Kansas Constitution to exempt themselves from K.S.A. 13-1017 and write their own purchasing policy instead. PlanetBids helps each agency prove that it meets regulatory standards, whether its own or the state's, consistently.
Home Rule Purchasing Policy Documentation
PlanetBids configures to whatever thresholds and processes your governing body has adopted, whether that's a K.S.A. 13-1017 exemption ordinance or a locally written policy so your agency can defend your procurement, no matter the regulations.
Cash-Basis Law & Budget Law Alignment
Track your adopted, pre-funded budget and analyze pricing and line item history to help your agency stay within budget, ensuring that spending commitments meet Cash-Basis Law requirements.
County Resolution Purchasing Support
Counties operating under locally adopted purchasing resolutions, rather than a state code, can centralize bid documentation for easy access and response under commission-level scrutiny.
KSDE-Aligned USD Bid Documentation
PlanetBids structures solicitations for construction, equipment, and food service to the bid tabulation and documentation format Unified School Districts already use for bid reporting, with customizable line items for bid response and evaluation.
KDHE State Revolving Fund Compliance
Create centralized, up-to-date, audit-ready procurement documentation automatically for Public Water Supply Loan Fund-financed projects to protect loan eligibility during review.
Federal DBE Documentation
Accept and track business certifications and automate vendor outreach logs to generate good faith effort records for Kansas Commerce's statewide DMWBE program and KDOT's federal DBE program.
COOPERATIVE PURCHASING
Cooperative Purchasing Options
Kansas agencies may be able to purchase PlanetBids through an existing cooperative contract like the Interlocal Purchasing System (TIPS), eliminating the need for a new competitive solicitation. Ask your PlanetBids rep about available cooperative vehicles for your agency type.
PROCUREMENT EXPERTISE
NPI-CERTIFIED
PlanetBids is certified as an Achievement in Excellence in Procurement® (AEP) eProcurement Certified platform by the National Procurement Institute, meeting critical standards for Electronic Sourcing (AEP Criteria 7b) and Electronic Evaluations and Automatic Scorecarding (7c).
INDUSTRY PRESENCE
INDUSTRY EVENT SPONSOR
PlanetBids is a proud member of NIGP and a regular attendee and sponsor of the annual NIGP Forum, as well as attending annual American Public Works and Government Finance Officers Association events.
THE PLATFORM
EVERYTHING YOUR PROCUREMENT TEAM NEEDS, NOTHING YOU DON'T.
PlanetBids is a modular, end-to-end procurement lifecycle platform. Start with what you need and add modules as your agency grows.
Requests & Solicitations
Create, publish, and manage IFBs, RFPs, RFQs, and RFIs from guided templates. Get live countdowns, drag-and-drop documents, and real-time status tracking.
Vendor Management
Create a centralized vendor registry with real-time Empire State Development MWBE and SDVOB certification verification. Automated outreach by commodity code generates good-faith effort documentation for State Comptroller pre-audit packages and Empire State Development utilization reports.
Compliance & Audit Trails
Every action is timestamped and logged, with automatic bid tabulation, sealed bid verification, and complete documentation trails that hold up to protests – $50B+ processed, zero valid protests.
Contract Management
Centralize awarded contracts with automated expiration alerts, amendment tracking, and insurance certificate management so you ever miss a renewal or compliance deadline.
Project Evaluation
Multi-round scoring with unlimited evaluators, consensus or individual scoring modes, and exportable matrices supports complex RFP evaluations for capital projects and bond programs.
AI with Guardrails
AI tools are built specifically for public procurement, with the compliance controls government agencies require. Get faster drafting and smarter vendor matching, within the boundaries your policies demand.
Requests & Solicitations
Create, publish, and manage IFBs, RFPs, RFQs, and RFIs from guided templates. Get live countdowns, drag-and-drop documents, and real-time status tracking.
Vendor Management
Create a centralized vendor registry with real-time Empire State Development MWBE and SDVOB certification verification. Automated outreach by commodity code generates good-faith effort documentation for State Comptroller pre-audit packages and Empire State Development utilization reports.
Compliance & Audit Trails
Every action is timestamped and logged, with automatic bid tabulation, sealed bid verification, and complete documentation trails that hold up to protests – $50B+ processed, zero valid protests.
Contract Management
Centralize awarded contracts with automated expiration alerts, amendment tracking, and insurance certificate management so you ever miss a renewal or compliance deadline.
Project Evaluation
Multi-round scoring with unlimited evaluators, consensus or individual scoring modes, and exportable matrices supports complex RFP evaluations for capital projects and bond programs.
AI with Guardrails
AI tools are built specifically for public procurement, with the compliance controls government agencies require. Get faster drafting and smarter vendor matching, within the boundaries your policies demand.
THE VENDOR ADVANTAGE
MORE QUALIFIED BIDDERS, ZERO VENDOR PHONE CALLS TO YOUR TEAM.
A deep, pre-qualified vendor network and a dedicated support team handles vendors for you, so your purchasing office can focus on procurement, not vendor phone calls.
VENDOR
NETWORK
40K+ qualified vendors ready to bid on your solicitations
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Vendors are matched to your bids by commodity code, no manual outreach lists required
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Agencies typically jump from 3-4 responses to 10-12 submittals per bid after switching to PlanetBids
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Empire State Development MWBE and SDVOB classifications are built in to meet Kansas' 30% MWBE utilization goals for state-funded projects
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Vendors can register and bid for free, removing the friction that keeps small businesses out
EXCLUSIVE
DEDICATED
VENDOR SUPPORT
We help your vendors so you don't have to
When a vendor has a question about your solicitation, how to upload documents, or how to register, they call us, not your purchasing office. Our dedicated vendor support team handles it directly so your team stays focused on procurement. For you, this means no more:
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Vendor registration help calls
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Document upload questions
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Bid submission troubleshooting
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Addenda & notification questions
Results: Fewer incomplete bids, more competitive responses, and hours back in your team's week, every single procurement cycle.
VENDOR NETWORK
40K+ qualified vendors ready to bid on your solicitations
-
Vendors are matched to your bids by commodity code, no manual outreach lists required
-
Agencies typically jump from 3-4 responses to 10-12 submittals per bid after switching to PlanetBids
-
Empire State Development MWBE and SDVOB classifications are built in to meet Kansas' 30% MWBE utilization goals for state-funded projects
-
Vendors can register and bid for free, removing the friction that keeps small businesses out
DEDICATED VENDOR SUPPORT
We help your vendors so you don't have to
When a vendor has a question about your solicitation, how to upload documents, or how to register, they call us, not your purchasing office. Our dedicated vendor support team handles it directly so your team stays focused on procurement. For you, this means no more:
-
Vendor registration help calls
-
Document upload questions
-
Bid submission troubleshooting
-
Addenda & notification questions
Results: Fewer incomplete bids, more competitive responses, and hours back in your team's week, every single procurement cycle.
WHO WE ARE
Built by procurement professionals, for procurement professionals
PlanetBids was founded specifically for the public procurement industry, and we understand the needs of procurement professionals. That origin matters, as every feature, every workflow, and every support interaction are designed to reflect how actual purchasing teams manage work under budget pressure, public scrutiny, and legal compliance requirements.
Designed for public procurement since 2000
We're not an ERP company that added a procurement module. We're not a startup that pivoted into GovTech. We're not a big conglomerate chasing a new market. We are a 25-year-old company whose entire business is built around making procurement professionals more effective.
100% US-based support staff with procurement backgrounds
Our in-house support team includes people with real public procurement backgrounds. When you call with a question about sealed bid procedures or vendor protest prevention, you're talking to someone who has managed that process themselves and understands your issues.
A solid foundation of PlanetBids agencies
550+ agencies. 1,000+ users. 99% retention. Zero valid bid protests across $50B+ in contracts processed. Our company has stayed focused on one thing for 25 years, and we have the track record to prove it.
WHAT KANSAS PROCUREMENT TEAMS ASK US MOST
Does PlanetBids work if our city or county has exempted itself from K.S.A. 13-1017 and set our own bidding policy?
Yes, no matter whether you follow state regulations or set your own procurement policy, PlanetBids can be configured to your requirements, thresholds, and processes. You do not need to redesign your processes or workflows to implement PlanetBids. Home rule cities and counties can enforce their own rules while still generating a defensible audit trail.
Does PlanetBids integrate with Tyler Munis or Tyler Orion?
Yes, PlanetBids provides API integration with Tyler Technologies platforms including Munis and Orion, as well as other ERP and financial systems. The integration passes awarded contract data, vendor information, and purchase requisitions between systems, eliminating duplicate entry while maintaining your ERP as the financial system of record.
PlanetBids handles the vendor-facing competitive bidding process, vendor management, bid solicitation, evaluation, and award, then pushes clean contract and vendor data into your ERP for encumbrance and payment processing. Most clients keep their ERP for accounting while using PlanetBids for the public procurement workflow.
Can our Kansas agency purchase PlanetBids without a competitive solicitation?
Potentially, yes, depending on your agency or governing policy's regulations. PlanetBids is available on the Interlocal Purchasing System (TIPS) as a cooperative contract, and their may be other cooperative options for your agency to execute a contract without issuing a new competitive solicitation. If a direct procurement path is preferred, we can provide pre-approved legal resolution language addressing common counsel concerns. Contact our team to discuss the options available for your agency.
How does PlanetBids support our Cash-Basis Law and budget calendar?
PlanetBids ensures that all requests and approvals, solicitation posting and addendum release, bid acceptance and awards are timestamped and recorded. For budgeting purposes, PlanetBids gives your agency an in-depth look at previous line item pricing and estimated costs to better align with your budget. All spending commitments stay tied to appropriate, pre-funded amounts as required by law.
Can our School District use PlanetBids for KSDE-aligned bidding guidance?
Yes, PlanetBids is designed for school district purchasing, with features that support documented and defensible bid tabulation with line itemization, addenda tracking and acknowledgment, and board-ready documentation for construction, equipment, and food service procurements.
Does PlanetBids help with DMWBE and DBE outreach efforts?
Yes. PlanetBids supports your agency's efforts to meet Kansas Commerce's statewide DMWBE program and KDOT's federal DBE requirements on federally funded work. Vendors can submit business certification directly to your agency during bidding, and PlanetBids provides a clear report demonstrating good faith effort for any required solicitations.
Can our rural water district use PlanetBids for KDHE load-funded projects?
Yes, PlanetBids documents the competitive bidding process that KDHE's Public Water Supply Loan Fund expects, centralizing the file for easy access ahead of a compliance review.
How fast can PlanetBids be implemented?
Most agencies are up and running within a few weeks, including implementation, integration, vendor import, customization, and training. No additional staff support is needed to support implementation. In special cases, agencies on tight deadlines can be live in just a few days, as most customization is done on the user side.
PlanetBids does charge a one-time setup fee to support implementation, customization, and training. We do not charge per-bid, vendor, or transaction fees.
How much does PlanetBids cost?
PlanetBids is a SaaS subscription platform, with no per-bid, vendor, or transaction fees. Pricing is tiered based on desired features and functionality, as well as number of full users required and number of solicitations posted each year. We do not charge vendors to view open projects or submit bids.
Because pricing is customized to each individual agency's needs, we recommend speaking to our sales team for a tailored quote.
READY TO MODERNIZE PROCUREMENT FOR YOUR KANSAS AGENCY?
Book a 30-minute demo with a member of our dedicated public sector sales team. We'll show you the platform, walk through the TIPS contract process, and answer questions specific to your agency type.
Available on TIPS cooperative with no new RFP required
Customizable to be compliant with state regulations or home rule policies
US-based in-house support with extensive procurement expertise
Pricing is tiered, with options for any agency size and budget
99% client retention means our agencies love us