SERVING VERMONT GOVERNMENT & EDUCATION AGENCIES
THE EPROCUREMENT PLATFORM VERMONT AGENCIES CHOOSE TO MODERNIZE PROCUREMENT
Built for municipalities, supervisory unions, unified school districts, water and wastewater, and special districts. Aligned with the VLCT Model Procurement Policy and designed to support VTrans DBE, DEC state revolving fund, and BEAD Documentation requirements. Contact us to learn about cooperative purchasing options available to Vermont agencies like the Interlocal Purchasing System (TIPS).
Vermont agencies Cooperative purchasing options are available to allow your agency to purchase PlanetBids without a new competitive solicitation. Ask our team about options for your agency type.
TRUSTED BY AGENCIES ACROSS THE NORTHEAST
From New York and New Jersey to Connecticut and Massachusetts, PlanetBids helps government agencies in the Northeast run compliant, transparent modern procurement.
CUSTOMER SPOTLIGHT
HOW JEFFERSON COUNTY TRANSFORMED
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Eliminated stacks of paper and manual spreadsheet tracking – replaced with a centralized digital system that gives staff real-time visibility into every bid and contract in the pipeline
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Completed the County's first fully paperless procurement project in December 2025, just months after go-live – including electronic bid submission, scoring, and award
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Vendors now self-register and receive automatic notifications for new opportunities, eliminating missed outreach from manual email lists and spreadsheets
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Solicitation templates cut time from request to release – no more switching between programs or rebuilding documents from scratch for each purchase
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18 months in, there is full team buy-in, including a 26-year veteran who now "loves working with PlanetBids"
"I tell my team all the time that when they go home, they shouldn't be taking all the stress of work with them. You shouldn't have to be overwhelmed Monday through Friday with how much work you have and then go home and be stressed because all you see in your mind are all these stacks of paper."
Mike Bagley
Purchasing Director, Jefferson County
VERMONT PROCUREMENT COMPLIANCE
BUILT FOR HOW VERMONT AGENCIES ARE REQUIRED TO BUY
There's no single statewide bidding regulations binding all Vermont municipalities, so authority runs through each individual town's charter, selectboard policy, or the VLCT Model Procurement Policy. PlanetBids supports whatever threshold and process your locally adopted policy specifies, helping your part-time board or town clerk navigate regulations while automating administrative tasks, while also meeting federal and state funding compliance requirements like FEMA, USDA, and BEAD.
Locally Adopted Policy Support
PlanetBids configures to each town's charter or policy, rather than forcing your agency to conform to a standard that won't fit your process.
FEMA Documentation
Timestamped solicitation posting, Q&A, addenda, and bid opening records are built to satisfy federal documentation requirements during closeout for flood recovery work.
DEC State Revolving Fund
Audit-ready and easily accessible procurement records are built for CWSRF/DWSRF-financed water and wastewater capital projects.
BEAD Broadband Procurement
PlanetBids is built to support large, time-sensitive, federally-funded projects like Communications Union District fiber builds.
Multi-Town & Regional Coordination
Supports joint bids coordinated through a Regional Planning Commission or shared services among neighboring towns.
DBE Documentation for Federal Funding
Supports VTrans DBE Center and disadvantaged business good faith effort documentation requirements for federally-funded projects.
NO NEW BID REQUIRED
Cooperative Purchasing Options
Vermont agencies may be able to purchase PlanetBids through an existing cooperative contract, like the Interlocal Purchasing System (TIPS), eliminating the need for a new competitive solicitation. Ask your PlanetBids rep about available cooperative vehicles for your agency type.
PROCUREMENT EXPERTISE
NPI-CERTIFIED
PlanetBids is certified as an Achievement in Excellence® (AEP) eProcurement Certified platform by the National Procurement Institute, meeting critical standards for Electronic Sourcing (AEP Criteria 7b) and Electronic Evaluations and Automatic Scorecarding (7c).
EVENT PRESENCE
INDUSTRY EVENT SPONSOR
PlanetBids is a proud member of NIGP and a regular attendee and sponsor of the NIGP Annual Forum, as well as attending annual American Public Works Association and Government Finance Officers Association events nationwide.
THE PLATFORM
EVERYTHING YOUR PROCUREMENT TEAM NEEDS, NOTHING YOU DON'T.
PlanetBids is a modular, end-to-end procurement lifecycle platform. Start with what you need and add modules as your agency grows.
Requests & Solicitations
Create, publish, and manage IFBs, RFPs, RFQs, and RFIs from guided templates. Get live countdowns, drag-and-drop documents, and real-time status tracking.
Vendor Management
Create a centralized vendor registry with real-time Empire State Development MWBE and SDVOB certification verification. Automated outreach by commodity code generates good-faith effort documentation for State Comptroller pre-audit packages and Empire State Development utilization reports.
Compliance & Audit Trails
Every action is timestamped and logged, with automatic bid tabulation, sealed bid verification, and complete documentation trails that hold up to protests – $50B+ processed, zero valid protests.
Contract Management
Centralize awarded contracts with automated expiration alerts, amendment tracking, and insurance certificate management so you ever miss a renewal or compliance deadline.
Project Evaluation
Multi-round scoring with unlimited evaluators, consensus or individual scoring modes, and exportable matrices supports complex RFP evaluations for capital projects and bond programs.
AI with Guardrails
AI tools are built specifically for public procurement, with the compliance controls government agencies require. Get faster drafting and smarter vendor matching, within the boundaries your policies demand.
Requests & Solicitations
Create, publish, and manage IFBs, RFPs, RFQs, and RFIs from guided templates. Get live countdowns, drag-and-drop documents, and real-time status tracking.
Vendor Management
Create a centralized vendor registry with real-time Empire State Development MWBE and SDVOB certification verification. Automated outreach by commodity code generates good-faith effort documentation for State Comptroller pre-audit packages and Empire State Development utilization reports.
Compliance & Audit Trails
Every action is timestamped and logged, with automatic bid tabulation, sealed bid verification, and complete documentation trails that hold up to protests – $50B+ processed, zero valid protests.
Contract Management
Centralize awarded contracts with automated expiration alerts, amendment tracking, and insurance certificate management so you ever miss a renewal or compliance deadline.
Project Evaluation
Multi-round scoring with unlimited evaluators, consensus or individual scoring modes, and exportable matrices supports complex RFP evaluations for capital projects and bond programs.
AI with Guardrails
AI tools are built specifically for public procurement, with the compliance controls government agencies require. Get faster drafting and smarter vendor matching, within the boundaries your policies demand.
THE VENDOR ADVANTAGE
MORE QUALIFIED BIDDERS, ZERO VENDOR PHONE CALLS TO YOUR TEAM.
A deep, pre-qualified vendor network and a dedicated support team handles vendors for you, so your purchasing office can focus on procurement, not vendor phone calls.
VENDOR
NETWORK
40K+ qualified vendors ready to bid on your solicitations
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Vendors are matched to your bids by commodity code, no manual outreach lists required
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Agencies typically jump from 3-4 responses to 10-12 submittals per bid after switching to PlanetBids
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Empire State Development MWBE and SDVOB classifications are built in to meet Vermont's 30% MWBE utilization goals for state-funded projects
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Vendors can register and bid for free, removing the friction that keeps small businesses out
EXCLUSIVE
DEDICATED
VENDOR SUPPORT
We help your vendors so you don't have to
When a vendor has a question about your solicitation, how to upload documents, or how to register, they call us, not your purchasing office. Our dedicated vendor support team handles it directly so your team stays focused on procurement. For you, this means no more:
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Vendor registration help calls
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Document upload questions
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Bid submission troubleshooting
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Addenda & notification questions
Results: Fewer incomplete bids, more competitive responses, and hours back in your team's week, every single procurement cycle.
VENDOR NETWORK
40K+ qualified vendors ready to bid on your solicitations
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Vendors are matched to your bids by commodity code, no manual outreach lists required
-
Agencies typically jump from 3-4 responses to 10-12 submittals per bid after switching to PlanetBids
-
Empire State Development MWBE and SDVOB classifications are built in to meet Vermont's 30% MWBE utilization goals for state-funded projects
-
Vendors can register and bid for free, removing the friction that keeps small businesses out
DEDICATED VENDOR SUPPORT
We help your vendors so you don't have to
When a vendor has a question about your solicitation, how to upload documents, or how to register, they call us, not your purchasing office. Our dedicated vendor support team handles it directly so your team stays focused on procurement. For you, this means no more:
-
Vendor registration help calls
-
Document upload questions
-
Bid submission troubleshooting
-
Addenda & notification questions
Results: Fewer incomplete bids, more competitive responses, and hours back in your team's week, every single procurement cycle.
WHO WE ARE
Built by procurement professionals, for procurement professionals
PlanetBids was founded specifically for the public procurement industry, and we understand the needs of procurement professionals. That origin matters, as every feature, every workflow, and every support interaction are designed to reflect how actual purchasing teams manage work under budget pressure, public scrutiny, and legal compliance requirements.
Designed for public procurement since 2000
We're not an ERP company that added a procurement module. We're not a startup that pivoted into GovTech. We're not a big conglomerate chasing a new market. We are a 25-year-old company whose entire business is built around making procurement professionals more effective.
100% US-based support staff with procurement backgrounds
Our in-house support team includes people with real public procurement backgrounds. When you call with a question about sealed bid procedures or vendor protest prevention, you're talking to someone who has managed that process themselves and understands your issues.
A solid foundation of PlanetBids agencies
550+ agencies. 1,000+ users. 99% retention. Zero valid bid protests across $50B+ in contracts processed. Our company has stayed focused on one thing for 25 years, and we have the track record to prove it.
WHAT VERMONT PROCUREMENT TEAMS ASK US MOST
Does Vermont law require us to competitively bid this purchase?
There is no single statewide threshold binding all municipalities. Authority for cooperative or direct purchasing without a competitive bid typically comes from your town's charter, selectboard policy, or VLCT Model Procurement Policy if adopted.
PlanetBids is available on the Interlocal Purchasing System as a cooperative contract with no competitive bid required, if applicable for your agency. Talk to your regional sales manager to determine if a cooperative or piggyback contract is the right avenue for you agency to purchase PlanetBids.
Can PlanetBids replace NEMRC or Tyler Munis?
No, PlanetBids works alongside your fund accounting and tax billing system, handling solicitation, vendor communication, and bid receipt. It does not replace general ledge or CAMA functions.
PlanetBids handles the vendor-facing competitive bidding process, vendor management, bid solicitation, evaluation, and award, then pushes clean contract and vendor data into your ERP for encumbrance and payment processing. Most clients keep their for accounting while using PlanetBids for the public procurement workflow.
Will PlanetBids work for a town with one part-time clerk?
Absolutely, this is a perfect use case for PlanetBids. Templated solicitations, AI-powered specification and scope writing, automated vendor communication, digital bid posting and acceptance, and built-in paper trails with centralized, easily accessible reporting all reduce administrative workload on a small purchasing team.
How do PlanetBids help with FEMA or DEC-funded projects?
PlanetBids creates a timestamped, exportable record of posting, addenda, and bid opening that satisfies documentation requests from Public Assistance or state revolving fund closeout.
Does PlanetBids support multi-town or regional procurement?
Yes, PlanetBids supports multi-town and jurisdictional purchasing, including joint bids coordinated through a regional planning commission or shared services among neighboring towns.
How quickly can we go live, and what does implementation cost?
Implementation timelines depend on the agency, but PlanetBids can typically get you up and running in just a few weeks, including implementation, training, customization, vendor list import, and any required integrations. In certain cases, PlanetBids can expedite the implementation process even further for agencies dealing with tight federal timelines.
There is a one-time setup fee that covers implementation, training, and customization for your system.
How much does PlanetBids cost?
PlanetBids is an annual SaaS subscription, with no per-bid, transaction, or vendor fees. Vendors register and bid for free. Pricing is tiered based on agency feature and functionality requirements as well as number of full users and number of solicitations posted each year.
READY TO MODERNIZE PROCUREMENT FOR YOUR VERMONT AGENCY?
Book a 30-minute demo with a member of our dedicated public sector sales team. We'll show you the platform, walk through the TIPS contract process, and answer questions specific to your agency type.
Available on TIPS cooperative with no new RFP required
Configured to your town's charter or policy, with federal compliance documentation built in
US-based, in-house support with extensive procurement expertise
Pricing is tier-based, with options for any agency size and budget
99% client retention means our clients love us