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SERVING TEXAS GOVERNMENT & EDUCATION AGENCIES
THE PROCUREMENT PLATFORM TEXAS AGENCIES TRUST TO MODERNIZE PROCUREMENT
Built for cities, counties, utilities, transportation, school districts, and universities. Compliant with Texas purchasing law. Available on TIPS with no new bid required.
TRUSTED BY AGENCIES ACROSS THE LONE STAR STATE
From the Gulf Coast to Austin metro to the Panhandle, Texas government and education agencies count on PlanetBids to run compliant, modern procurement.
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THE PLATFORM
EVERYTHING YOUR PROCUREMENT TEAM NEEDS. NOTHING YOU DON'T.
PlanetBids is a modular, end-to-end procurement lifecycle platform. Start with what you need and add modules as your agency grows.
Requests & Solicitations
Accept and approve purchase requests and create, publish, and manage IFBs, RFPs, RFQs, and RFIs from guided templates. Access spec libraries, get real-time status tracking, and manage public release.
Vendor Management
Centralize vendor registry, bidding, and communication with commodity code matching, automated outreach, and filters for business classifications, all essential for HUB compliance.
Compliance & Audit Trails
Every action is timestamped and logged. Sealed bid submissions, automatic scoring tabulations, and complete documentation trails stand up to records requests. $50B+ processed, zero valid protests.
Contract Management
Centralize awarded contracts with automated expiration alerts, amendment tracking, and insurance certificate management. Never miss a renewal or compliance deadline.
Project Evaluation
Perform multi-round scoring with unlimited evaluators, consensus or individual scoring modes, and exportable matrices. Support complex RFP evaluations for capital projects and bond programs.
AI with Guardrails
AI tools built specifically for public procurement include compliance controls your agency requires, for faster drafting, and smarter vendor matching within the boundaries your policies demand.
Requests & Solicitations
Accept and approve purchase requests and create, publish, and manage IFBs, RFPs, RFQs, and RFIs from guided templates. Access spec libraries, get real-time status tracking, and manage public release.
Vendor Management
Centralize vendor registry, bidding, and communication with commodity code matching, automated outreach, and filters for business classifications, all essential for HUB compliance.
Compliance & Audit Trails
Every action is timestamped and logged. Sealed bid submissions, automatic scoring tabulations, and complete documentation trails stand up to records requests. $50B+ processed, zero valid protests.
Contract Management
Centralize awarded contracts with automated expiration alerts, amendment tracking, and insurance certificate management. Never miss a renewal or compliance deadline.
Project Evaluation
Perform multi-round scoring with unlimited evaluators, consensus or individual scoring modes, and exportable matrices. Support complex RFP evaluations for capital projects and bond programs.
AI with Guardrails
AI tools built specifically for public procurement include compliance controls your agency requires, for faster drafting, and smarter vendor matching within the boundaries your policies demand.
CUSTOMER SPOTLIGHT
CITY OF DESOTO, TX
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Expanded vendor outreach gives access to 1M+ vendor database, filtered by HUB and minority-owned classifications.
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Automated bid tabulation replaced manual side-by-side evaluation.
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Compliance-driven submission validation flags incomplete responses before they're submitted.
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Unlimited evaluator assignment with exportable scoring matrices for audit compliance.
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Real-time project status and automated notifications for procurement staff to stay on track.
Executed via cooperative contract with no new RFP required
Go from contract to live in weeks
"Switching to PlanetBids marks an important moment for us – not just as an upgrade in technology, but as a reflection of how deeply we value transparency and efficiency in our work."
Connor Mitchell
Purchasing Manager
THE VENDOR ADVANTAGE
MORE QUALIFIED BIDDERS. NO VENDOR SUPPORT CALLS TO YOUR TEAM.
Two things no other procurement platform offers together: a deep, prequalified vendor network and a dedicated support team that handles vendors for you.
VENDOR
NETWORK
40K+ qualified vendors ready to bid on your solicitations
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Vendors are matched to your bids by commodity code, eliminating manual outreach lists.
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Agencies typically go from 3-4 responses to 10–12 submittals per bid after switching to PlanetBids.
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HUB, SBE, MBE, DBE, and WBE classifications built in for automatic compliance with Texas regulations.
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Vendors can register, get notifications for new postings, and bid for free, removing the friction that keeps small businesses out.
EXCLUSIVE
DEDICATED
VENDOR SUPPORT
We help your vendors so you don't have to
No other procurement platform offers dedicated vendor support throughout the bid process. When a vendor has a question about your solicitation, how to upload documents, or how to register, they call us, not your purchasing office.
This saves your team:
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Vendor registration help calls
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Document upload questions
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Bid submission troubleshooting
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Addenda & notification questions
Results: Fewer incomplete bids, more competitive responses, and hours back in your team's week for every single procurement cycle.
VENDOR NETWORK
40K+ qualified vendors ready to bid on your solicitations
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Vendors are matched to your bids by commodity code, eliminating manual outreach lists.
-
Agencies typically go from 3-4 responses to 10–12 submittals per bid after switching to PlanetBids.
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HUB, SBE, MBE, DBE, and WBE classifications built in for automatic compliance with Texas regulations.
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Vendors can register, get notifications for new postings, and bid for free, removing the friction that keeps small businesses out.
DEDICATED VENDOR SUPPORT
We help your vendors so you don't have to
No other procurement platform offers dedicated vendor support throughout the bid process. When a vendor has a question about your solicitation, how to upload documents, or how to register, they call us, not your purchasing office.
This saves your team:
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Vendor registration help calls
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Document upload questions
-
Bid submission troubleshooting
-
Addenda & notification questions
Results: Fewer incomplete bids, more competitive responses, and hours back in your team's week for every single procurement cycle.
TEXAS PROCUREMENT COMPLIANCE
BUILT FOR THE WAY TEXAS AGENCIES ARE REQUIRED TO BUY
Texas procurement law has specific requirements around HUB certification, sealed bidding, and interlocal purchasing. PlanetBids is designed to support all of them.
HUB Vendor Tracking
Built-in small and disadvantaged business classification filters help agencies meet Texas HUB program goals without extra tracking spreadsheets.
Texas Local Government Code Compliance
Sealed bid processes, public notice workflows, and documentation requirements align with Texas procurement statutes.
Electronic State Business Daily (ESBD) Ready
Streamline posting workflows for bids over the state threshold that require ESBD publication.
School District Purchasing Rules
Workflows support Texas Education Code purchasing requirements for K-12 districts including competitive sealed bidding and EDGAR compliance for federal funds.
Vendor Hold Verification
Pre-bid submission compliance checks reduce award risk from debarred or hold-listed vendors.
NO NEW BID REQUIRED
Availabe on TIPS Cooperative
The Interlocal Purchasing System (Region 8 ESC) has pre-competed PlanetBids so cities, counties, school districts, higher ed, and special purpose districts in Texas can purchase without issuing a new competitive solicitation.
ACTIVE IN THE TEXAS MARKET
TxPPA Conference Presence
PlanetBids sponsors and presents at the Texas Public Purchasing Association (TxPPA) Fall Conference annually. We’re part of the Texas procurement community, not just a vendor selling into it.
WBE - SBE CERTIFIED
Women Business Enterprise (WBE) Certified
PlanetBids is a certified Women Business Enterprise and Small Business Enterprise. We’re aligned with the diversity values embedded in Texas HUB procurement goals.
WHO WE ARE
Built by procurement professionals, for procurement professionals
PlanetBids was founded specifically for the public procurement industry, and we understand the needs of procurement professionals. That origin matters, as every feature, every workflow, and every support interaction are designed to reflect how actual purchasing teams manage work under budget pressure, public scrutiny, and legal compliance requirements.
Designed for public procurement since 2000
We're not an ERP company that added a procurement module. We're not a startup that pivoted into GovTech. We’re not a big conglomerate chasing a new market. We are a 25-year-old company whose entire business is built around making procurement professionals more effective.
100% US-based support staff with procurement backgrounds
Our in-house support team includes people with real public procurement backgrounds. When you call with a question about sealed bid procedures or vendor protest prevention, you're talking to someone who has managed that process themselves and understands your issues.
A solid foundation of PlanetBids agencies
550+ agencies. 1,000+ users. 99% retention. Zero valid bid protests across $50B+ in contracts processed. Our company has stayed focused on one thing for 25 years, and we have the track record to prove it.
WHAT TEXAS PROCUREMENT TEAMS ASK US MOST
Can our Texas agency purchase PlanetBids without going through a new bid process?
Yes. PlanetBids is available through the TIPS (The Interlocal Purchasing System) Cooperative, administered by Region 8 Education Service Center. Cities, counties, school districts, universities, and special purpose districts in Texas can execute a contract under the pre-competed TIPS agreement with no new competitive solicitation required. This is authorized under Texas Local Government Code Chapter 271.
How does Planetbids help our agency meet Texas HUB requirements?
PlanetBids includes built-in vendor classification fields for HUB (Historically Underutilized Business), SBE, MBE, WBE, and other certifications. You can filter vendor outreach to target HUB vendors for specific solicitations, track HUB participation in subcontracting, and generate reports to document HUB goal attainment — all without maintaining separate tracking spreadsheets.
We’re a small municipality with a lean purchasing team. Is PlanetBids right for us?
Absolutely. PlanetBids is built for agencies of all sizes, from cities under 10,000 residents (like the City of Ingleside) to large transit authorities (like CapMetro in Austin). The modular structure means you start with functionality to streamline solicitations and vendor management, then add contract or evaluation modules when your team is ready. Implementation typically takes days or weeks and requires minimal IT involvement.
How does PlanetBids support Texas school district procurement requirements?
PlanetBids supports the competitive sealed bidding and proposal processes required under the Texas Education Code, including documentation trails for purchases over competitive bid thresholds. For federally funded purchases (Title I, E-Rate, ESSER, etc.), PlanetBids maintains the audit trails and documentation required under EDGAR and 2 CFR Part 200. The platform also supports purchases through TIPS and BuyBoard cooperatives where allowed.
How quickly can we go live?
Most Texas agencies are live on PlanetBids within a few weeks. Because we use pre-configured procurement templates rather than requiring custom programming, the implementation process is straightforward. Your dedicated implementation specialist manages the process from contract execution to go-live, and our US-based support team is available throughout and after deployment.
What does implementation cost, and how is PlanetBids priced?
PlanetBids uses modular, transparent pricing — you pay for the modules your agency needs and add more capabilities over time. Pricing scales with agency size and selected modules. Because the TIPS cooperative contract has pre-negotiated terms, Texas agencies can often begin the conversation directly from the contract schedule. Contact us for a custom quote based on your agency type and procurement volume.
READY TO MODERNIZE PROCUREMENT FOR YOUR TEXAS AGENCY?
Book a 30-minute demo with, Richard Coronado, a member of our public sector team located right here . We’ll show you the platform, walk through the TIPS contract process, and answer questions specific to your agency type.
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Available on TIPS Cooperative - no new RFP needed
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Go live in days or weeks, not months
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US-based support with procurement expertise
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No long-term lock-in – modular pricing
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99% client retention – agencies don’t leave
Richard Coronado
Regional Sales Manager-K-12/Higher Education/Texas