SERVING NEW MEXICO GOVERNMENT & EDUCATION AGENCIES
THE EPROCUREMENT PLATFORM NEW MEXICO AGENCIES CHOOSE TO MODERNIZE PROCUREMENT
Built for cities, counties, school districts, conservancy districts, and acequia associations. Compliant withNMSA 13-1 Procurement Code, and available through cooperative purchasing agreements like The Interlocal Purchasing System (TIPS). Contact us to learn about cooperative purchasing options available to New Mexico agencies.
New Mexico agencies. Cooperative purchasing options are available to allow your agency to purchase PlanetBids without a new competitive solicitation. Ask our team about options for your agency type.
TRUSTED BY AGENCIES ACROSS THE SOUTHWEST
From Albuquerque to Los Alamos to Santa Fe, New Mexico government agencies and agencies across the southwest count on PlanetBids to run compliant, transparent, modern procurement.
CUSTOMER SPOTLIGHT
HOW JEFFERSON COUNTY TRANSFORMED
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Eliminated stacks of paper and manual spreadsheet tracking – replaced with a centralized digital system that gives staff real-time visibility into every bid and contract in the pipeline
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Completed the County's first fully paperless procurement project in December 2025, just months after go-live – including electronic bid submission, scoring, and award
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Vendors now self-register and receive automatic notifications for new opportunities, eliminating missed outreach from manual email lists and spreadsheets
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Solicitation templates cut time from request to release – no more switching between programs or rebuilding documents from scratch for each purchase
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18 months in, there is full team buy-in, including a 26-year veteran who now "loves working with PlanetBids"
"I tell my team all the time that when they go home, they shouldn't be taking all the stress of work with them. You shouldn't have to be overwhelmed Monday through Friday with how much work you have and then go home and be stressed because all you see in your mind are all these stacks of paper."
Mike Bagley
Purchasing Director, Jefferson County
NEW MEXICO PROCUREMENT COMPLIANCE
BUILT FOR HOW NEW MEXICO AGENCIES ARE REQUIRED TO BUY
The NMSA 13-1 Procurement Code governs public notice, competitive bidding, and protest documentation for New Mexico's cities, counties, and special districts, with State Purchasing Division and State Auditor's Office oversight backed by the Accountability in Government Act. PlanetBids is engineered to manage Inspection of Public Records Act (IPRA) transparency obligations, federal signle audit requirements on IIJA and ARP pass-through dollars, and cooperative purchasing authority under NMSA 13-1-151, maintaining all compliance for your agency.
Small and Disadvantaged Business Outreach Tracking
While New Mexico has no state-level HUB/DBE program, PlanetBids tracks and manages outreach to any specific business certification requirements your agency has, including federally certified SBA, DBE, and disadvantaged enterprises, with vendor registries filterable by NAICS or NIGP code, certification status, and geography for audit documentation.
NMSA 13-1 Procurement Code Compliance
Automated public notice, advertised bid timelines, sealed bid documentation, and protest logging are all timestamped and user-attributed for State Auditor review.
State Price Agreement & Cooperative Purchasing Ready
Streamlined workflows for referencing State Price Agreement contracts and documenting intergovernmental agreements under NMSA 13-1-151.
IIJA & BEAD Federal Compliance
Single audit ready documentation and vendor outreach tracking is built for federal water infrastructure (IIJA, EPA SRF, WaterSMART) and broadband (BEAD/NTIA) grant conditions.
IRPA & Sunshine Portal Transparency
Publicly accessible bidder lists and document retention is built to reduce Inspection of Public Records Act request volume while keeping every action timestamped for audit trails.
Special District & Acequia Support
Simplified, low-cost workflows and succession planning-friendly documentation help acequias, conservancy districts, and other special districts that operate without dedicated procurement staff.
COOPERATIVE PURCHASING
Cooperative Purchasing Options
New Mexico agencies may be able to purchase PlanetBids through an existing cooperative contract, eliminating the need for a new competitive solicitation. Ask your PlanetBids rep about available cooperative vehicles for your agency type.
ACTIVE IN NEW MEXICO MARKET
REGIONAL CONFERENCE PRESENCE
PlanetBids regularly attends area conferences like the NMASBO and New Mexico Public Procurement Association, as well as the annual NIGP National Forum.
THE PLATFORM
EVERYTHING YOUR PROCUREMENT TEAM NEEDS, NOTHING YOU DON'T.
PlanetBids is a modular, end-to-end procurement lifecycle platform. Start with what you need and add modules as your agency grows.
Requests & Solicitations
Create, publish, and manage IFBs, RFPs, RFQs, and RFIs from guided templates. Get live countdowns, drag-and-drop documents, and real-time status tracking.
Vendor Management
Create a centralized vendor registry with real-time Empire State Development MWBE and SDVOB certification verification. Automated outreach by commodity code generates good-faith effort documentation for State Comptroller pre-audit packages and Empire State Development utilization reports.
Compliance & Audit Trails
Every action is timestamped and logged, with automatic bid tabulation, sealed bid verification, and complete documentation trails that hold up to protests – $50B+ processed, zero valid protests.
Contract Management
Centralize awarded contracts with automated expiration alerts, amendment tracking, and insurance certificate management so you ever miss a renewal or compliance deadline.
Project Evaluation
Multi-round scoring with unlimited evaluators, consensus or individual scoring modes, and exportable matrices supports complex RFP evaluations for capital projects and bond programs.
AI with Guardrails
AI tools are built specifically for public procurement, with the compliance controls government agencies require. Get faster drafting and smarter vendor matching, within the boundaries your policies demand.
Requests & Solicitations
Create, publish, and manage IFBs, RFPs, RFQs, and RFIs from guided templates. Get live countdowns, drag-and-drop documents, and real-time status tracking.
Vendor Management
Create a centralized vendor registry with real-time Empire State Development MWBE and SDVOB certification verification. Automated outreach by commodity code generates good-faith effort documentation for State Comptroller pre-audit packages and Empire State Development utilization reports.
Compliance & Audit Trails
Every action is timestamped and logged, with automatic bid tabulation, sealed bid verification, and complete documentation trails that hold up to protests – $50B+ processed, zero valid protests.
Contract Management
Centralize awarded contracts with automated expiration alerts, amendment tracking, and insurance certificate management so you ever miss a renewal or compliance deadline.
Project Evaluation
Multi-round scoring with unlimited evaluators, consensus or individual scoring modes, and exportable matrices supports complex RFP evaluations for capital projects and bond programs.
AI with Guardrails
AI tools are built specifically for public procurement, with the compliance controls government agencies require. Get faster drafting and smarter vendor matching, within the boundaries your policies demand.
THE VENDOR ADVANTAGE
MORE QUALIFIED BIDDERS, ZERO VENDOR PHONE CALLS TO YOUR TEAM.
A deep, pre-qualified vendor network and a dedicated support team handles vendors for you, so your purchasing office can focus on procurement, not vendor phone calls.
VENDOR
NETWORK
40K+ qualified vendors ready to bid on your solicitations
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Vendors are matched to your bids by commodity code, no manual outreach lists required
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Agencies typically jump from 3-4 responses to 10-12 submittals per bid after switching to PlanetBids
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Empire State Development MWBE and SDVOB classifications are built in to meet New Mexico's 30% MWBE utilization goals for state-funded projects
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Vendors can register and bid for free, removing the friction that keeps small businesses out
EXCLUSIVE
DEDICATED
VENDOR SUPPORT
We help your vendors so you don't have to
When a vendor has a question about your solicitation, how to upload documents, or how to register, they call us, not your purchasing office. Our dedicated vendor support team handles it directly so your team stays focused on procurement. For you, this means no more:
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Vendor registration help calls
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Document upload questions
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Bid submission troubleshooting
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Addenda & notification questions
Results: Fewer incomplete bids, more competitive responses, and hours back in your team's week, every single procurement cycle.
VENDOR NETWORK
40K+ qualified vendors ready to bid on your solicitations
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Vendors are matched to your bids by commodity code, no manual outreach lists required
-
Agencies typically jump from 3-4 responses to 10-12 submittals per bid after switching to PlanetBids
-
Empire State Development MWBE and SDVOB classifications are built in to meet New Mexico's 30% MWBE utilization goals for state-funded projects
-
Vendors can register and bid for free, removing the friction that keeps small businesses out
DEDICATED VENDOR SUPPORT
We help your vendors so you don't have to
When a vendor has a question about your solicitation, how to upload documents, or how to register, they call us, not your purchasing office. Our dedicated vendor support team handles it directly so your team stays focused on procurement. For you, this means no more:
-
Vendor registration help calls
-
Document upload questions
-
Bid submission troubleshooting
-
Addenda & notification questions
Results: Fewer incomplete bids, more competitive responses, and hours back in your team's week, every single procurement cycle.
WHO WE ARE
Built by procurement professionals, for procurement professionals
PlanetBids was founded specifically for the public procurement industry, and we understand the needs of procurement professionals. That origin matters, as every feature, every workflow, and every support interaction are designed to reflect how actual purchasing teams manage work under budget pressure, public scrutiny, and legal compliance requirements.
Designed for public procurement since 2000
We're not an ERP company that added a procurement module. We're not a startup that pivoted into GovTech. We're not a big conglomerate chasing a new market. We are a 25-year-old company whose entire business is built around making procurement professionals more effective.
100% US-based support staff with procurement backgrounds
Our in-house support team includes people with real public procurement backgrounds. When you call with a question about sealed bid procedures or vendor protest prevention, you're talking to someone who has managed that process themselves and understands your issues.
A solid foundation of PlanetBids agencies
550+ agencies. 1,000+ users. 99% retention. Zero valid bid protests across $50B+ in contracts processed. Our company has stayed focused on one thing for 25 years, and we have the track record to prove it.
WHAT NEW MEXICO PROCUREMENT TEAMS ASK US MOST
Can our New Mexico agency purchase PlanetBids without going through a new bid process?
Potentially yes. PlanetBids is available on The Interlocal Purchasing System (TIPS). Depending on your agency type and purchasing thresholds, other cooperative purchasing options may be available under NMSA 13-1-151 that allow New Mexico agencies to execute a contract without issuing a new competitive solicitation. Contact our team to discuss the procurement paths available for your specific agency.
If a direct procurement path is preferred, our team can provide pre-approved legal resolution language addressing common counsel concerns including NMSA authorization and cooperative purchasing authority.
Does PlanetBids integrate with ERP and financial systems?
Yes, PlanetBids provides API integration with the most popular ERP and financial software platforms. The integration passes awarded contract data, vendor information, and purchase requisitions between systems, eliminating duplicate entry while maintaining your ERP as the financial system of record.
PlanetBids handles the vendor-facing competitive bidding process, vendor management, bid solicitation, evaluation, and award, then pushes clean contract and vendor data into your ERP for encumbrance and payment processing. Most clients keep their ERP for accounting while using PlanetBids for the public procurement workflow.
How does PlanetBids help us document vendor outreach for federally-funded projects?
PlanetBids automates targeted solicitation to SBA 8(a), DBE-certified, and disadvantaged business vendors, tracks outreach attempts for audit documentation, and filters vendor registries by NAICS or NIGP code, certification status, and location. It's built to satisfy the federal small business outreach requirements attached to IIJA and BEAD funding as well.
For every solicitation, the system generates automated good-faith effort documentation showing which certified firms were notified, response tracking, and follow-up attempts, replacing 80 hours of manual staff work per project with automated reporting.
We're a small acequia or conservancy district with limited staff. Is PlanetBids right for us?
Yes! This is a core use case for PlanetBids. Unlimited solicitation templates, AI-assisted scope writing, piggyback language, automatic vendor outreach, sealed bid acceptance, and cooperative purchasing access mean a small district can run a defensible solicitation without dedicated procurement staff, and the platform helps preserve institutional knowledge as staff and board membership change over time.
How does PlanetBids support NMSA 13-1 Procurement Code and State Auditor compliance?
The platform provides audit trails, public posting compliance, advertised bid timelines, sealed bid documentation, and protest logging. Every action is automatically time-stamped and user-attributed, and documents are retained in an IPRA-compliant format for State Auditor review.
How long does implementation take?
For a mid-sized New Mexico municipal agency, implementation can be done in as little as a few days to a few weeks, depending on the agency's availability for training. Because our system allows you to customize it to your needs internally, instead of through our team, agencies can be up and running and releasing their first solicitation within PlanetBids in a very short time.
What does implementation cost, and how is PlanetBids priced?
As an annual SaaS subscription service with no per-bid, vendor, or transaction fees, PlanetBids pricing is package-based in most instances, with tiered options to fit any agency size and budget. The price depends on package type and functionality desired, as well as number of full users who will be active in the system, but can start at as little as $3,500 for a small agency with one or two users. We offer unlimited users for requests and evaluations for all packages.
A one-time set-up fee covers all initial implementation and training for your system, and we do not charge additional costs for customization or solicitation templates.
Vendor registration, viewing of open and past projects, and bid submission is always free.
READY TO MODERNIZE PROCUREMENT FOR YOUR NEW MEXICO AGENCY?
Book a 30-minute demo with a member of our dedicated public sector sales team. We'll show you the platform, walk through the TIPS contract process, and answer questions specific to your agency type.
Available on TIPS cooperative and NMSA 13-1-151 compliant, with no new RFP required
NMSA 13-1 Procurement Code and IPRA-ready documentation built in
US-based support with procurement expertise
Pricing is tier-based, with options for any agency size and budget
99% client retention — our agencies clients love us