SERVING COLORADO GOVERNMENT & EDUCATION AGENCIES
THE EPROCUREMENT PLATFORM COLORADO AGENCIES CHOOSE TO MODERNIZE PROCUREMENT
Built for municipalities, schools, and Colorado's 3,500+ special districts. Compliant with CRS 24-103 and CRS 29-1-110. Cooperative purchasing options available to Colorado agencies with no new bid required.
Colorado agencies Cooperative purchasing options are available to allow your agency to purchase PlanetBids without a new competitive solicitation. Ask our team about options for your agency type.
TRUSTED BY AGENCIES ACROSS THE CENTENNIAL STATE
From the Mile High City to mountain resort towns, Colorado government agencies are modernizing procurement with PlanetBids.
CUSTOMER SPOTLIGHT
HOW JEFFERSON COUNTY TRANSFORMED
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Eliminated stacks of paper and manual spreadsheet tracking – replaced with a centralized digital system that gives staff real-time visibility into every bid and contract in the pipeline
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Completed the County's first fully paperless procurement project in December 2025, just months after go-live – including electronic bid submission, scoring, and award
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Vendors now self-register and receive automatic notifications for new opportunities, eliminating missed outreach from manual email lists and spreadsheets
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Solicitation templates cut time from request to release – no more switching between programs or rebuilding documents from scratch for each purchase
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18 months in, there is full team buy-in, including a 26-year veteran who now "loves working with PlanetBids"
"I tell my team all the time that when they go home, they shouldn't be taking all the stress of work with them. You shouldn't have to be overwhelmed Monday through Friday with how much work you have and then go home and be stressed because all you see in your mind are all these stacks of paper."
Mike Bagley
Purchasing Director, Jefferson County
COLORADO PROCUREMENT COMPLIANCE
BUILT FOR HOW CENTENNIAL STATE AGENCIES ARE REQUIRED TO BUY
CRS 24-103 and CRS 29-1-110 govern competitive bidding, public opening documentation, and protest procedures for Colorado municipalities, counties, and special districts, while Colorado's Home Rule tradition means many municipalities set their own additional procurement rules. PlanetBids is engineered for these regulations, as well as Colorado Office of the State Auditor scrutiny, CRS 32-1-809 special district transparency reporting, TABOR accountability pressure, and federal IIJA and FEMA grant conditions for wildfire recovery.
DBE & SBE VENDOR TRACKING
Certification tracking complies with CDOT's Unified Certification Program and Colorado Secretary of State DBE regulations, with good faith effort documentation required by 49 CFR Par 26 and CDOT- and FTA-funded projects.
COMPETITIVE BIDDING COMPLIANCE
Sealed bid integrity, public opening documentation, and protest period tracking are built to satisfy CRS 24-103-501 and CRS 29-1-110 procedures.
COOPERATIVE PURCHASING READY
Streamlined workflows for referencing State Price Agreements and documenting cooperative purchasing authority under CRS 29-1-103.
IIJA & FEMA GRANT COMPLIANCE
Davis-Bacon wage tracking and competitive bidding documentation built for EPA State Revolving Fund water infrastructure grants and FEMA Public Assistance reimbursement on wildfire recovery projects.
STATE AUDITOR & SPECIAL DISTRICT TRANSPARENCY
Complete, audit-ready procurement documentation for Colorado Office of the State Auditor performance audits and CRS 32-1-809 annual special district transparency reporting.
TABOR-READY PUBLIC ACCOUNTABILITY
Transparent and defensible procurement records are built for the public scrutiny that comes with Colorado's Taxpayer Bill of Rights.
NO NEW BID REQUIRED
Cooperative Purchasing Options Available
Colorado agencies can reference State Price Agreements and cooperative purchasing authority under CRS 29-1-203 or access a cooperative PlanetBids contract on The Interlocal Purchasing System (TIPS) to purchase PlanetBids without running a new bid process.
PROCUREMENT PRESENCE
NPI CERTIFIED
PlanetBids is certified as an Achievement in Excellence in Procurement® (AEP) eProcurement Certified platform by the National Procurement Institute, meeting critical standards for Electronic Sourcing (AEP Criteria 7b) and Electronic Evaluations and Automatic Scorecarding (7c).
EVENT PRESENCE
INDUSTRY EVENT SPONSOR
PlanetBids is a proud member of NIGP and a regular attendee and sponsor of the annual NIGP Annual Forum, as well as attending annual American Public Works Association and Government Finance Officers Association events.
THE PLATFORM
EVERYTHING YOUR PROCUREMENT TEAM NEEDS, NOTHING YOU DON'T.
PlanetBids is a modular, end-to-end procurement lifecycle platform. Start with what you need and add modules as your agency grows.
Requests & Solicitations
Create, publish, and manage IFBs, RFPs, RFQs, and RFIs from guided templates. Get live countdowns, drag-and-drop documents, and real-time status tracking.
Vendor Management
Create a centralized vendor registry with real-time Empire State Development MWBE and SDVOB certification verification. Automated outreach by commodity code generates good-faith effort documentation for State Comptroller pre-audit packages and Empire State Development utilization reports.
Compliance & Audit Trails
Every action is timestamped and logged, with automatic bid tabulation, sealed bid verification, and complete documentation trails that hold up to protests – $50B+ processed, zero valid protests.
Contract Management
Centralize awarded contracts with automated expiration alerts, amendment tracking, and insurance certificate management so you ever miss a renewal or compliance deadline.
Project Evaluation
Multi-round scoring with unlimited evaluators, consensus or individual scoring modes, and exportable matrices supports complex RFP evaluations for capital projects and bond programs.
AI with Guardrails
AI tools are built specifically for public procurement, with the compliance controls government agencies require. Get faster drafting and smarter vendor matching, within the boundaries your policies demand.
Requests & Solicitations
Create, publish, and manage IFBs, RFPs, RFQs, and RFIs from guided templates. Get live countdowns, drag-and-drop documents, and real-time status tracking.
Vendor Management
Create a centralized vendor registry with real-time Empire State Development MWBE and SDVOB certification verification. Automated outreach by commodity code generates good-faith effort documentation for State Comptroller pre-audit packages and Empire State Development utilization reports.
Compliance & Audit Trails
Every action is timestamped and logged, with automatic bid tabulation, sealed bid verification, and complete documentation trails that hold up to protests – $50B+ processed, zero valid protests.
Contract Management
Centralize awarded contracts with automated expiration alerts, amendment tracking, and insurance certificate management so you ever miss a renewal or compliance deadline.
Project Evaluation
Multi-round scoring with unlimited evaluators, consensus or individual scoring modes, and exportable matrices supports complex RFP evaluations for capital projects and bond programs.
AI with Guardrails
AI tools are built specifically for public procurement, with the compliance controls government agencies require. Get faster drafting and smarter vendor matching, within the boundaries your policies demand.
THE VENDOR ADVANTAGE
MORE QUALIFIED BIDDERS, ZERO VENDOR PHONE CALLS TO YOUR TEAM.
A deep, pre-qualified vendor network and a dedicated support team handles vendors for you, so your purchasing office can focus on procurement, not vendor phone calls.
VENDOR
NETWORK
40K+ qualified vendors ready to bid on your solicitations
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Vendors are matched to your bids by commodity code, no manual outreach lists required
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Agencies typically jump from 3-4 responses to 10-12 submittals per bid after switching to PlanetBids
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Empire State Development MWBE and SDVOB classifications are built in to meet Colorado's 30% MWBE utilization goals for state-funded projects
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Vendors can register and bid for free, removing the friction that keeps small businesses out
EXCLUSIVE
DEDICATED
VENDOR SUPPORT
We help your vendors so you don't have to
When a vendor has a question about your solicitation, how to upload documents, or how to register, they call us, not your purchasing office. Our dedicated vendor support team handles it directly so your team stays focused on procurement. For you, this means no more:
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Vendor registration help calls
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Document upload questions
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Bid submission troubleshooting
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Addenda & notification questions
Results: Fewer incomplete bids, more competitive responses, and hours back in your team's week, every single procurement cycle.
VENDOR NETWORK
40K+ qualified vendors ready to bid on your solicitations
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Vendors are matched to your bids by commodity code, no manual outreach lists required
-
Agencies typically jump from 3-4 responses to 10-12 submittals per bid after switching to PlanetBids
-
Empire State Development MWBE and SDVOB classifications are built in to meet Colorado's 30% MWBE utilization goals for state-funded projects
-
Vendors can register and bid for free, removing the friction that keeps small businesses out
DEDICATED VENDOR SUPPORT
We help your vendors so you don't have to
When a vendor has a question about your solicitation, how to upload documents, or how to register, they call us, not your purchasing office. Our dedicated vendor support team handles it directly so your team stays focused on procurement. For you, this means no more:
-
Vendor registration help calls
-
Document upload questions
-
Bid submission troubleshooting
-
Addenda & notification questions
Results: Fewer incomplete bids, more competitive responses, and hours back in your team's week, every single procurement cycle.
WHO WE ARE
Built by procurement professionals, for procurement professionals
PlanetBids was founded specifically for the public procurement industry, and we understand the needs of procurement professionals. That origin matters, as every feature, every workflow, and every support interaction are designed to reflect how actual purchasing teams manage work under budget pressure, public scrutiny, and legal compliance requirements.
Designed for public procurement since 2000
We're not an ERP company that added a procurement module. We're not a startup that pivoted into GovTech. We're not a big conglomerate chasing a new market. We are a 25-year-old company whose entire business is built around making procurement professionals more effective.
100% US-based support staff with procurement backgrounds
Our in-house support team includes people with real public procurement backgrounds. When you call with a question about sealed bid procedures or vendor protest prevention, you're talking to someone who has managed that process themselves and understands your issues.
A solid foundation of PlanetBids agencies
550+ agencies. 1,000+ users. 99% retention. Zero valid bid protests across $50B+ in contracts processed. Our company has stayed focused on one thing for 25 years, and we have the track record to prove it.
WHAT COLORADO PROCUREMENT TEAMS ASK US MOST
Can our Colorado agency purchase PlanetBids without going through a new bid process?
In many cases, yes. PlanetBids supports cooperative purchasing documentation under CRS 29-1-203, including referencing State Price Agreements. Talk to your account team about the specific path available for your agency type. For Home Rule municipalities, we can work within whatever procurement process your charter already sets.
If a direct procurement path is preferred, our team can provide pre-approved legal resolution language addressing common counsel concerns.
Does PlanetBids integrate with ERPs and finance platforms?
Yes, PlanetBids provides API integration with most common ERPs and financial software. The integration passes awarded contract data, vendor information, and purchase requisitions between systems, eliminating duplicate entry while maintaining your ERP as the financial system of record.
PlanetBids handles the vendor-facing competitive bidding process, vendor management, bid solicitation, evaluation, and award, then pushes clean contract and vendor data into your ERP for encumbrance and payment processing. Most clients keep their ERP for accounting while using PlanetBids for the public procurement workflow.
How does PlanetBids handle CDOT SBE and DBE certification tracking?
PlanetBids maintains vendor certification data linked to CDOT's Unified Certification Program, tracks DBE participation commitments against actuals, and generates compliance reports formatted for CDOT and FHWA requirements on federally funded transportation projects.
How does PlanetBids meet CRS 24-103 and CRS 29-1-110 requirements?
The platform maintains sealed bid integrity, public opening documentation, protest period tracking, and audit trail requirements built around CRS 24-103-501 procedures, so your competitive bidding record holds up to review.
We're a small special district with limited staff. Is PlanetBids right for us?
Small agencies are a core use case for Colorado's 3,500+ special districts. Automatic vendor notifications, bid tabulation, and cooperative purchasing mean a fire, park, water, or library district can run a defensible solicitation without dedicated procurement staff, with PlanetBids' support fielding vendor questions your office would otherwise have to handle directly.
Every document in the system is automatically date-stamped, organized, and searchable, so when a FOIL request does require staff response, production takes minutes rather than days.
How long does implementation take?
Most agencies are up and running within a few weeks, with some implementations complete in just a few days when needed. All customization can be completed by the agency once the system is set up, significantly reducing time to go-live.
What does implementation cost, and how is PlanetBids priced?
PlanetBids is priced as an annual SaaS subscription with no per-bid, vendor, or transaction fees. Pricing is tier-based depending on agency size, budget, number of users, and modules included, and there is a one-time setup fee assessed for implementation and training. Because pricing is dependent on each individual agencies' needs, we recommend reaching out to our team for an agency-tailored quote.
READY TO MODERNIZE PROCUREMENT FOR YOUR COLORADO AGENCY?
Book a 30-minute demo with a member of our dedicated public sector sales team. We'll show you the platform, walk through the TIPS contract process, and answer questions specific to your agency type.
Available on TIPS cooperative and eligible for cooperative purchasing under CRS 29-1-103 with no new RFP required
CRS 24-103 compliance and State Auditor-ready documentation built in
US-based support with procurement expertise
Pricing is tier-based, with options for any agency size and budget
99% client retention – our agencies love us