3 MIN READ
You’ve done your research, and you know what PlanetBids is all about. But before you make the final decision, you might still be wondering: How will this software actually change the way I do business? This toolkit is here to show you exactly that. From automating your bid management to simplifying vendor outreach, PlanetBids offers tools that can transform your procurement process into a streamlined, efficient machine. Let’s break down how.
TL;DR
PlanetBids isn’t just another procurement tool—it’s a full-scale solution designed to save you time, reduce manual effort, and boost vendor relationships. With features like automated bid tracking, vendor compliance management, and real-time reporting, PlanetBids helps you focus on what matters: results.
TOOL #1
Automate Bid Management from Start to Finish
If you're still manually tracking bids and updating spreadsheets, you're wasting valuable time. PlanetBids automates your entire bid process, from posting opportunities to receiving and evaluating submissions.
What you’d gain:
- Automatically receive notifications at every stage of the bid process, so you always know what’s happening.
- Customizable dashboards give you full visibility into all active bids, making it easier to stay organized and efficient.
Why it matters:
- Automating bid management not only saves you time but also reduces the risk of human error. You’ll never miss a deadline, and the process will run like clockwork.
Pro Tip: Set up automated bid alerts for your team so they know exactly when submissions are due, making it easier to stay on track without scrambling.
TOOL #2
Vendor Compliance Simplified
Managing vendor compliance manually is a hassle. You need to make sure certifications are up to date, paperwork is in order, and that all suppliers meet your regulatory standards. PlanetBids takes care of this for you, automatically tracking vendor compliance and alerting you when action is needed.
What you’d gain:
- A vendor registration portal that makes it easy for suppliers to onboard and ensures all compliance documentation is in place.
- Automated tracking of certifications and compliance paperwork, so you never have to chase down vendors for missing documents.
Why it matters:
- Keeping vendors compliant is critical for avoiding regulatory issues and delays. With PlanetBids, you can rest easy knowing all vendor requirements are tracked and up to date.
Pro Tip: Use automated compliance reminders to alert you when a vendor’s certification is about to expire, so you can avoid last-minute scrambles.
TOOL #3
Streamline Contract Management
Managing multiple contracts can be overwhelming—especially when renewals are scattered throughout the year. PlanetBids’ contract management tool keeps all your contracts in one place, so you always know where each one stands.
What you’d gain:
- Centralized contract management lets you track every vendor agreement from start to finish.
- Automated renewal reminders ensure you never miss a contract renewal deadline.
Why it matters:
- A missed renewal can result in costly delays or lost opportunities. With PlanetBids, all contract information is easily accessible, and you’ll always be on top of deadlines.
Pro Tip: Use the built-in reporting tool to review vendor performance before deciding to renew or negotiate new terms.
Ready to stop tracking contracts manually? Reach out to learn how PlanetBids can simplify your contract management.
TOOL #4
Expand Your Vendor Network with Ease
Tired of working with the same vendors? Need to expand your supplier pool to get better pricing and more competitive bids? PlanetBids has a robust vendor outreach system that makes it easy to engage with new suppliers.
What you’d gain:
- Access to a larger pool of diverse, competitive vendors that can meet your specific project needs.
- Targeted outreach tools that help you invite the right suppliers to participate in your bids.
Why it matters:
- Expanding your vendor network means more competitive pricing, better project outcomes, and stronger supplier relationships. PlanetBids helps you find and engage the right vendors effortlessly.
Pro Tip: Use filters to find vendors based on criteria like location, industry, or certification, ensuring that you only reach out to suppliers who meet your specific needs.
TOOL #5
Real-Time Data Insights
If you’re not using data to drive your procurement decisions, you’re missing out. PlanetBids offers real-time analytics and reporting tools that give you actionable insights into your procurement activities.
What you’d gain:
- Detailed reports on everything from bid trends to vendor performance, helping you make data-driven decisions.
- Customizable analytics dashboards that focus on the KPIs that matter most to your organization.
Why it matters:
- Data helps you see the bigger picture, enabling you to optimize your procurement process, cut costs, and improve supplier relationships.
Pro Tip: Set up automated reports to be delivered to your inbox so you always have the latest insights without needing to log in.
TOOL #6
Customize Your Workflow for Maximum Efficiency
Every procurement team operates differently, and your software should adapt to your needs—not the other way around. PlanetBids allows you to customize workflows to suit your unique procurement processes.
What you’d gain:
- Tailor workflows to automate repetitive tasks, like bid submissions or vendor onboarding.
- Create custom approval processes that align with your organization’s structure and policies.
Why it matters:
Customizable workflows mean fewer manual steps, less friction, and more efficiency. PlanetBids adapts to your process, not the other way around.
Pro Tip: Use workflow templates to automate common tasks, saving time on repetitive actions like RFP submissions or bid evaluations.
The Bottom Line: You Could Have All This with PlanetBids
The tools are here, waiting for you. PlanetBids offers a full suite of features designed to streamline every aspect of your procurement process. From bid management to vendor outreach, you’ll be saving time, avoiding headaches, and getting more done. The question is, why wait?
Ready to transform your procurement process? Let’s talk about how PlanetBids can work for you.