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CASE STUDIES — 2 MIN READ
From Free to Efficient: Grand Prairie's Success with a Robust E-Procurement System
Written by Sample Hubspot User
CASE STUDIES — 2 MIN READ
Written by Sample Hubspot User
Grand Prairie is a city in the Dallas–Fort Worth metroplex of 20 counties. As the 16th-most populous city in Texas, Grand Prairie’s U.S. Census population is 201,843.
Angi Mize, the Purchasing Manager and 16-year veteran of the city, oversees a team of 7 professional buyers.
The city had been using eProcurement for the past few years, but most of this work was conducted through free eProcurement options. While these cost-free options allowed for automating some procurement operations, they still had limitations. One example was the inability to tabulate evaluations, which still needed to be done manually.
As diversity contracting became a higher priority and increased vendor outreach was established as a goal, Mize determined that a fullfeatured eProcurement system was needed.
Interviews were set with eProcurement suppliers, and demonstrations were conducted. PlanetBids was ultimately selected due to its ease of use and affordability.
With an extensive vendor pool readily available in PlanetBids’ PB System™, the city of Grand Prairie was able to take advantage of accessing this existing database, as well as adding their own vendor contact information. In addition, the city met with the Chamber of Commerce and other local associations to introduce the new approach and invite local businesses to register in the new system.
“We sent an email blast to all our 800 suppliers about the system and provided a transition plan that was relatively seamless,” says Mize. “The PlanetBids system allows us to verify diversity certifications and increase the tracking and reporting of our small business contracts.”
Grand Prairie now uses eProcurement for all its bids, proposal requests, and informal quotes. The long-term goal is also to automate contract management so that hundreds of awarded contracts can be appropriately managed across multi-year commitments. Mize indicates that support from management and embracement by the supplier community has made the project a huge success. She concludes, “While we explored several options, the chosen solution has met and exceeded our needs while remaining affordable.”
Contact us to schedule a free demo to see how the PB system can help you