Agency ROI Calculator
Procurement Volume
Annual solicitations Total bid events issued per year
Manual staff hours per bid End-to-end hours to manage one solicitation
Burdened hourly rate Fully loaded procurement staff cost
Admin efficiency gainAdmin efficiency gain Estimated reduction in manual bid management time
Print & Mailing Costs
Cost per solicitation Paper, copying, certified mail, physical distribution
Vendor Reach Expansion
Annual procurement spend Total contract value awarded per year
Competitive pricing improvementCompetitive pricing improvement Avg. savings from a larger, more competitive vendor pool
Vendor Issue Handling
Staff hours per week on vendor issues Calls, emails, addendum notifications, manual outreach
Reduction with self-service vendor portalReduction with self-service vendor portal Vendors self-register, download docs & receive auto-notifications
Time-to-Award Cycle
Staff hours saved per award Evaluation meetings, submission review & award processing per bid
Audit & Compliance Risk
Annual compliance risk exposure Potential cost of audit findings, corrective actions, fines
Risk reduction with automated audit trailRisk reduction with automated audit trail Digital bid record eliminates documentation gaps
Audit Proofing
Annual audit prep hours Staff time pulling bid records, logs & documentation
Prep time reduction with digital recordsPrep time reduction with digital records PlanetBids auto-generates a timestamped, compliant audit trail
Bid Protest Handling
Bid protests per year Formal protests requiring legal & staff response
Average cost per protest Legal fees, staff time, project delay costs
Protest reduction with transparencyProtest reduction with transparency Fewer protests when bidders see a clear, documented process
PlanetBids Investment
Annual subscription cost Adjust to match your agency's subscription tier
INDUSTRY BENCHMARK
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Admin efficiency gain — 65%
NIGP and NASPO eProcurement research; Aberdeen Group procurement studies consistently cite 60–70% reduction in administrative time with digital procurement vs. paper-based processes. 65% is the conservative midpoint of this range.
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Competitive pricing improvement — 2.0%
OECD public procurement research documents price reductions of 0.5–1.5% per additional competitive bidder. World Bank procurement studies show 10–20% total savings shifting from limited to open competition. 2% is a conservative default for expanded vendor reach.
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Reduction with self-service vendor portal — 65%
Gartner customer self-service research documents 40–70% inquiry deflection with self-service portals vs. staff-handled support. Government procurement skews toward the higher end due to repetitive vendor questions about registration, addenda, and deadlines.
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Risk reduction with automated audit trail — 60%
Based on GAO and state auditor reports consistently identifying missing or incomplete documentation as a top procurement audit finding. Represents estimated reduction in probability of a procurement-related finding. No formal published benchmark exists. Adjust based on your agency's audit history.
ESTIMATE
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Prep time reduction with digital records — 70%
AIIM (Association for Information and Image Management) document management research shows 60–80% reduction in time to locate, compile, and produce records for audit or legal review when records are digitized vs. paper-based. 70% is the midpoint.
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Protest reduction with transparency — 55%
Directional estimate based on GAO bid protest research linking process ambiguity, documentation gaps, and perceived unfairness to protest rates. No formal published benchmark exists for eProcurement-specific protest reduction. Adjust based on your agency's protest history.
Disclaimer: All figures are estimates based on agency-provided inputs and the benchmarks cited above. Competitive pricing improvement assumes expanded vendor participation through PlanetBids' network. Results are for illustrative purposes only and do not constitute a guarantee of performance. Contact your PlanetBids representative for a customized assessment.
INDUSTRY BENCHMARK
-
Admin efficiency gain — 65%
NIGP and NASPO eProcurement research; Aberdeen Group procurement studies consistently cite 60–70% reduction in administrative time with digital procurement vs. paper-based processes. 65% is the conservative midpoint of this range.
-
Competitive pricing improvement — 2.0%
OECD public procurement research documents price reductions of 0.5–1.5% per additional competitive bidder. World Bank procurement studies show 10–20% total savings shifting from limited to open competition. 2% is a conservative default for expanded vendor reach.
-
Reduction with self-service vendor portal — 65%
Gartner customer self-service research documents 40–70% inquiry deflection with self-service portals vs. staff-handled support. Government procurement skews toward the higher end due to repetitive vendor questions about registration, addenda, and deadlines.
-
Risk reduction with automated audit trail — 60%
Based on GAO and state auditor reports consistently identifying missing or incomplete documentation as a top procurement audit finding. Represents estimated reduction in probability of a procurement-related finding. No formal published benchmark exists. Adjust based on your agency's audit history.
ESTIMATE
-
Prep time reduction with digital records — 70%
AIIM (Association for Information and Image Management) document management research shows 60–80% reduction in time to locate, compile, and produce records for audit or legal review when records are digitized vs. paper-based. 70% is the midpoint.
-
Protest reduction with transparency — 55%
Directional estimate based on GAO bid protest research linking process ambiguity, documentation gaps, and perceived unfairness to protest rates. No formal published benchmark exists for eProcurement-specific protest reduction. Adjust based on your agency's protest history.
Disclaimer: All figures are estimates based on agency-provided inputs and the benchmarks cited above. Competitive pricing improvement assumes expanded vendor participation through PlanetBids' network. Results are for illustrative purposes only and do not constitute a guarantee of performance. Contact your PlanetBids representative for a customized assessment.