eProcurement Platform
Agency ROI Calculator
8 Value Drivers  ·  Industry-Benchmarked Defaults

What's the return on PlanetBids for your agency?

Adjust the inputs to match your agency's procurement profile. Benchmarked defaults are pre-set — hover the icon for source details, or see the reference section below. Results update live.

Procurement Volume
Annual solicitations
Total bid events issued per year
50
Manual staff hours per bid
End-to-end hours to manage one solicitation
40 hrs
Burdened hourly rate
Fully loaded procurement staff cost
$35/hr
Admin efficiency gain 1
Estimated reduction in manual bid management time
65%
Print & Mailing Costs
Cost per solicitation
Paper, copying, certified mail, physical distribution
$150
Vendor Reach Expansion
Annual procurement spend
Total contract value awarded per year
$5.0M
Competitive pricing improvement 2
Avg. savings from a larger, more competitive vendor pool
2.0%
Vendor Issue Handling
Staff hours per week on vendor issues
Calls, emails, addendum notifications, manual outreach
8 hrs/wk
Reduction with self-service vendor portal 3
Vendors self-register, download docs & receive auto-notifications
65%
Time-to-Award Cycle
Staff hours saved per award
Evaluation meetings, submission review & award processing per bid
12 hrs
Audit & Compliance Risk
Annual compliance risk exposure
Potential cost of audit findings, corrective actions, fines
$50K
Risk reduction with automated audit trail 4
Digital bid record eliminates documentation gaps
60%
Audit Proofing
Annual audit prep hours
Staff time pulling bid records, logs & documentation
80 hrs
Prep time reduction with digital records 5
PlanetBids auto-generates a timestamped, compliant audit trail
70%
Bid Protest Handling
Bid protests per year
Formal protests requiring legal & staff response
3/yr
Average cost per protest
Legal fees, staff time, project delay costs
$8,000
Protest reduction with transparency 6
Fewer protests when bidders see a clear, documented process
55%
PlanetBids Investment
Annual subscription cost
Adjust to match your agency's subscription tier
$12,000
Benchmark References
  • 1
    Admin efficiency gain — 65% Industry benchmark
    NIGP and NASPO eProcurement research; Aberdeen Group procurement studies consistently cite 60–70% reduction in administrative time with digital procurement vs. paper-based processes. 65% is the conservative midpoint of this range.
  • 2
    Competitive pricing improvement — 2.0% Industry benchmark
    OECD public procurement research documents price reductions of 0.5–1.5% per additional competitive bidder. World Bank procurement studies show 10–20% total savings shifting from limited to open competition. 2% is a conservative default for expanded vendor reach.
  • 3
    Reduction with self-service vendor portal — 65% Industry benchmark
    Gartner customer self-service research documents 40–70% inquiry deflection with self-service portals vs. staff-handled support. Government procurement skews toward the higher end due to repetitive vendor questions about registration, addenda, and deadlines.
  • 4
    Risk reduction with automated audit trail — 60% Estimate
    Based on GAO and state auditor reports consistently identifying missing or incomplete documentation as a top procurement audit finding. Represents estimated reduction in probability of a procurement-related finding. No formal published benchmark exists. Adjust based on your agency's audit history.
  • 5
    Prep time reduction with digital records — 70% Industry benchmark
    AIIM (Association for Information and Image Management) document management research shows 60–80% reduction in time to locate, compile, and produce records for audit or legal review when records are digitized vs. paper-based. 70% is the midpoint.
  • 6
    Protest reduction with transparency — 55% Estimate
    Directional estimate based on GAO bid protest research linking process ambiguity, documentation gaps, and perceived unfairness to protest rates. No formal published benchmark exists for eProcurement-specific protest reduction. Adjust based on your agency's protest history.
Disclaimer: All figures are estimates based on agency-provided inputs and the benchmarks cited above. Competitive pricing improvement assumes expanded vendor participation through PlanetBids' network. Results are for illustrative purposes only and do not constitute a guarantee of performance. Contact your PlanetBids representative for a customized assessment.
PlanetBids ROI Calculator