Which Sectors See the Biggest Gains in Efficiency with PlanetBids?

The simple answer is that all sectors gain efficiency with PlanetBids in different ways, from government and education to utilities and transportation. Each industry benefits differently, so no one industry stands out as "most efficient.” It’s about how PlanetBids adapts to their specific needs. To give you a real-world view, we’ve chosen three case studies: City of Grand Prairie, Port of Portland, and East Side Union High School. These examples show how PlanetBids boosts efficiency, cuts costs, and improves vendor management across diverse industries.

(Check out all the industries we serve here).

The City of Grand Prairie Saved Time by Automating Procurement

Grand Prairie was utilizing free eProcurement options to automate some of their operations, but was still struggling to connect the dots into a comprehensive process. As diversity contracting and increased vendor outreach became more important, the City switched to our Bid Management and Vendor Management modules to access the existing PlanetBids vendor database and streamline communications and management with existing vendors.

How They Did It:

1. Automated bids, proposal requests, and informal quotes online.
2. Expanded their vendor database for better bids.
3. Streamlined evaluation and award processes.

How It Can Help You:

1. Identify and automate repetitive procurement tasks.
2. Create a centralized vendor management system.
3. Clarify evaluation criteria across bids.

Want to learn more? Read the full case study here.

The Port of Portland Increased Efficiency by Automating Compliance

The Port of Portland maintains a wide base of operations, including four marine terminals, three airports, five industrial parks, and the river navigation channels. They made the decision to move on from their manual-intensive legacy system, which hindered communications and slowed down projects. PlanetBids gave them a faster, more transparent way to handle procurement while reducing IT burden.

How They Did It:

1. Automated communications to avoid errors and no-bids.
2. Streamlined complex procurement processes for different projects from bid creation to evaluation and award.
3. Eliminated IT burden by moving to a cloud-based system.

How It Can Help You:

1. Improve communication with departments and vendors.
2. Use one centralized platform for all parts of the procurement process.
3. Automate manual processes to speed up bid creation and solicitation.

Curious how they streamlined everything? Check out the full story here.

How East Side Union High School District Streamlined Purchasing and Budgeting

East Side Union High School District, which includes 19 high schools and an Adult Education Program, struggled with manual processes and in-person bid submissions for design-build projects. PlanetBids helped them eliminate spreadsheets, bid tracking whiteboards, and manual processes and moved their insurance certification management online, centralizing their entire operations for much-needed efficiency.

How They Did It:

1. Centralized procurement into a single digital platform.
2. Eliminated in-person submissions and evaluations.
3. Limited liability issues with automated insurance certificate management.

Actionable Steps for You:

1. Consolidate procurement processes in one online system.
2. Automate key tasks to improve efficiency and eliminate errors.
3. Automatically update and maintain insurance certifications for vendors.

Want the full story on how they did it? Read their case study here.

These case studies highlight just a few of the ways PlanetBids helps organizations across various sectors, from automating repetitive processes to improving communications with other departments and vendors to moving evaluation and awards online. By centralizing tasks and reducing manual effort, PlanetBids not only improves efficiency but also cuts down on the time spent managing complex systems.

There are many more ways PlanetBids can optimize your workflow and reduce the time you spend on administrative tasks. If you'd like to discuss how we can address your specific needs, we’d love to learn about your challenges and find a solution together. Book a meeting with us here.