Still Deciding? Get the Info to Make the Right Choice for Your Team

Here’s What You Need to Make the Best Choice for Your Team

You’ve done the research, attended the demo, and now have a clear understanding of what PlanetBids procurement software can offer. But now you’re at that final decision stage, and it's normal to pause before pulling the trigger. A big investment like this impacts your team and your bottom line—so hesitation is natural.

The Hesitation Before Closing

At this stage, you’ve likely got a solid understanding of PlanetBids’ eProcurement platform and its capabilities. But even after a demo, it’s common to have last-minute doubts. What if it’s not the best solution for your specific needs? Here’s how to clear up those concerns:

• List your key priorities: What are the three to five most critical outcomes you need from this procurement software or vendor management system? Cross-check these against the demo insights. Did PlanetBids deliver solutions for these priorities?
• Hold a post-demo debrief: Gather your team (procurement, IT, finance) and go over the demo together. What stood out? What concerns were raised? This collaborative review will help ensure everyone’s needs are addressed.

Unresolved Concerns?

We’ve Got You Covered

Even after a demo, there may be lingering concerns about integration, pricing, or platform performance. Here’s how to get the answers you need:

• Integration Documentation: If your team has questions about how PlanetBids software will integrate with your existing systems like your bid management platform or contract management software, request detailed technical documentation. This gives your IT team a clear picture of compatibility and what to expect during setup.
• Custom Pricing Clarity: Worried about surprise costs? Request a breakdown of the pricing model based on your organization’s specific needs. This ensures full transparency and eliminates any pricing uncertainties.
• Ask for Client References: Need reassurance from someone who's been in your shoes? Request to speak with a client who is already using PlanetBids procurement software. They can provide real-world feedback on how the platform performed during implementation and beyond.

Getting Your Team on Board

You might be ready to move forward, but getting your whole team aligned can be tricky. Here’s how to build internal support:

• Organize a team review: After the demo, hold a roundtable with key decision-makers. Let them share their thoughts on PlanetBids, raise concerns, and ask questions. By keeping communication open, you’ll ensure that everyone’s on the same page.
• Provide targeted materials: Some team members may need more detailed info on specific features, like compliance or vendor management tools. Request follow-up materials from PlanetBids to address these specific areas of concern.
• Leverage Case Studies: Share relevant case studies that show real-world results for companies similar to yours. These can help other stakeholders see how PlanetBids can deliver tangible benefits.

Timing and Budget

Let’s Get Practical

Sometimes the final barrier isn’t whether PlanetBids procurement software works for you, but how and when to implement it. Here’s how to think through these concerns:

• Implementation Timeline: Ask for a detailed implementation plan, customized for your company. Knowing exactly what the process will look like helps align expectations and reduces concerns about timing.
• Phased Rollouts: If your organization prefers to ease into the switch, consider a phased implementation. This allows you to introduce PlanetBids to certain departments or functions first, ensuring a smoother transition.
• Long-Term Value: Look at the total cost of ownership (TCO). While the upfront cost may feel significant, PlanetBids can reduce long-term operational expenses through streamlined workflows, vendor management, and compliance. Use this broader view when evaluating the budget.

Implementation

What to Expect

Worried about the disruption that comes with adopting a new system? We get it. That’s why PlanetBids is built for an easy, stress-free implementation process. Here’s how we help:

• Onboarding Team: As soon as you’re ready to go, our dedicated onboarding specialists will work directly with your team to create a personalized implementation plan. Whether it’s training sessions or data migration, we’ll be there every step of the way.
• Detailed Onboarding Plan: Ask for a step-by-step onboarding guide specific to your organization. This will outline the timeline, team responsibilities, and key milestones, so you can track progress easily.
• Training and Resources: We offer robust training programs for your team to ensure everyone is up to speed. This includes live webinars, on-demand video tutorials, and self-guided learning paths that work for all learning styles.

Still Comparing Vendors?

Key Factors to Consider

If you're still evaluating other options, that's completely understandable. Making the right decision is important. Here are a few key factors to consider as you compare vendors:

• Customizability: Make sure the platform can be tailored to your specific needs. PlanetBids offers flexible solutions that adapt to your procurement process.
• Ongoing Improvements: Choose a system that regularly updates to meet evolving business requirements. PlanetBids consistently releases new features to keep up with industry trends.
• Client Success: Look at case studies from similar organizations. PlanetBids has helped many companies streamline procurement and improve efficiency.

Feel Good About Your Decision

Whether you’re ready to move forward or still need a little more info, we’re here to help you feel confident about your decision. Let’s chat and make sure all your questions are answered before taking the next step.