How Much Time Could You Be Saving with PlanetBids? Learn How to Calculate It

Imagine this: it’s midweek, and you're buried under bid submissions, manually tracking deadlines, sifting through vendor proposals, and chasing down approvals from different departments. Sound familiar? If you’ve ever wondered how much time your current bid management process is wasting, you're not alone. The reality is that many educational institutions are stuck in outdated, manual systems that make procurement a time-consuming and stressful endeavor.

Now, what if you could streamline everything with just a few clicks? With PlanetBids, that’s not a far-off dream—it’s the new normal. Let’s break down just how much time you could be saving by making the switch.

01

No More Chasing Bids Across Departments

Managing bids across various departments or teams can feel like herding cats. One bid gets lost in someone’s inbox, another one is accidentally filed incorrectly, and suddenly deadlines start slipping through the cracks. 

• Time Wasted Now: 2-3 hours per week chasing down misplaced or incomplete bids.
• With PlanetBids: All bids are centralized, with full visibility for every department in one place. You could save up to 2-3 hours each week just by eliminating the need to chase down details.

02

Automated Vendor Communication

Managing vendor relationships manually takes more time than you realize. Sending emails back and forth, updating vendor info, and making sure each vendor is compliant can add hours to your already busy schedule.

• Time Wasted Now: 4-5 hours a week on vendor follow-ups and updates.
• With PlanetBids: Automated workflows handle vendor registration, updates, and communication for you. Imagine freeing up nearly half a day each week by letting the system do the heavy lifting.

03

Say Goodbye to Manual Bid Tracking

Relying on spreadsheets or paper-based systems to track bid statuses means constant updates, manual entry, and the risk of human error. This outdated method not only wastes time but also increases the chances of mistakes.

• Time Wasted Now: 3-4 hours per week on manual tracking and data entry.
• With PlanetBids: Automated tracking lets you instantly see where each bid stands, without the need for manual updates. That’s potentially saving up to 4 hours a week—time that could be spent on more strategic work.

04

Streamlined Approvals and Compliance

Chasing down signatures and approvals, especially with strict compliance requirements in education, is a notorious time sink. Whether you're managing a K-12 district or a large university, waiting for approvals can hold up the entire procurement process.

• Time Wasted Now: 2-3 hours per week on back-and-forth approvals and compliance checks.
• With PlanetBids: Digital approvals and built-in compliance tools streamline the process, cutting down the waiting game and ensuring faster, smoother procurement. That’s another 2-3 hours saved each week.

05

Real-Time Reporting at Your Fingertips

If you’re currently relying on outdated reports or waiting on team updates to make decisions, you're wasting precious time. Not having real-time data means delays and missed opportunities to improve efficiency.

• Time Wasted Now: 2-3 hours per week waiting on or pulling together reports.
• With PlanetBids: Real-time data and reporting are built into the system, giving you immediate insights without having to wait. This could save you up to 3 hours a week, and ensure quicker, more informed decision-making.

Total Time Saved with PlanetBids:

By switching to PlanetBids, you could potentially save 13-18 hours a week. That’s up to two full workdays every single week. Imagine what you could accomplish with that extra time—whether it’s tackling more strategic initiatives, improving vendor relationships, or simply reducing your team’s workload.

Curious about how much time you could save? Reach out to us today, and we’ll show you how PlanetBids can transform your procurement process.