Vendor Management
Simplify, Verify, and Connect
Interactively search, view, create, manage and communicate with vendors 24/7.
Used by 550+ agencies today
How it Works
Built by and for procurement professionals where you can:
Customized vendor experience
Our flexible solution lets you tailor your vendor experience to fit your agency’s requirements. This allows you to:
- Easily get up and running in one day.
- Choose NAICS, NIGP or home grown commodity codes
- Control which documents are required for upload with full audit trail
- Access the custom vendor portal from your agency’s website
Customized vendor experience
Our flexible solution lets you tailor your vendor experience to fit your agency’s requirements. This allows you to:
- Easily get up and running in one day.
- Choose NAICS, NIGP or home grown commodity codes
- Control which documents are required for upload with full audit trail
- Access the custom vendor portal from your agency’s website
Complete access to PB’s network
Work within your vendor list and tap into the larger PB Systems network of over a million profiles to widen your reach.
- Perform realtime searches by location, category, and demographics to increase your qualified vendor pool
- Dive deep to see a vendors past participation and awards
- Send notifications to vendors in your search and encourage them to apply
Complete access to PB’s network
Work within your vendor list and tap into the larger PB Systems network of over a million profiles to widen your reach.
- Perform realtime searches by location, category, and demographics to increase your qualified vendor pool
- Dive deep to see a vendors past participation and awards
- Send notifications to vendors in your search and encourage them to apply
Intuitive reporting
Generate comprehensive reports to get you the data you need reliably. Our pre built library come equipt with crutial reports like:
- Ethnicity / Gender
- Classification
- Vendor Registration
- Vendor types and activity
- ... and more
Intuitive reporting
Generate comprehensive reports to get you the data you need reliably. Our pre built library come equipt with crutial reports like:
- Ethnicity / Gender
- Classification
- Vendor Registration
- Vendor types and activity
- ... and more
Vendors like it better
We have created a system that our vendors approve of. Ask any vendor that have used PB, they all choose us as it helps:
- Reduce headaches and improve outcomes and relationships
- A smooth experience means more bid submissions
- Customized communication to ensure the right vendors get information when they need it
- Automated nofitications to save you time
Vendors like it better
We have created a system that our vendors approve of. Ask any vendor that have used PB, they all choose us as it helps:
- Reduce headaches and improve outcomes and relationships
- A smooth experience means more bid submissions
- Customized communication to ensure the right vendors get information when they need it
- Automated nofitications to save you time
"While local businesses were accustomed to in-person meetings and submissions, they adopted the new procedues and now prefer the online process. It has resulted in a larger vendor pool with greater competition and increased diversity subcontracting."
Key Features
Define vendor categories, classification and demographics
Employ advanced search filters to identify a single or group of vendors
Integrate vendor information to any ERP systems (Oracle, PeopleSoft, SAP)
Verify certifications and licenses such as SBE, DBE, MBE, WBE, DIR, Contractor Licenses, and many more
Generate intricate reports and dynamic charts
Allow vendors to register and maintain their profiles at no cost
Send custom email messages to all or targeted groups of vendors
Automate vendor notifications
Track outreach efforts and how vendors learned about registering with your agency
FUEL YOUR ROCKETSHIP
Bid Management
See the other half to the PlanetBids system; Quickly and efficiently manage the process of creating, managing, receiving and awarding bids entirely online.
SEE WHY PROCUEMENT PROS LOVE OUR PLATFORM
Don’t Just Take Our Word For it
Explore our System
Browse our self-guided tour to see how easy it is to use vendor management.
For the best experience, we suggest using a desktop device to view this self-guided tour.
Top questions we get asked
Are vendors charged to use the system?
Vendors can register with any agency's PB System portal at no cost. If vendors would like exclusive access to all agency portals nationwide, they can access this via VendorLine with a small fee.
Can we receive questions from Vendors and communicate answers back?
Vendors can submit questions before the deadline set by the agency, and will will receive confirmation of their submission. Key users on the solicitation will be notified immediately when questions have been submitted. Once answers are released by the City as either an email or addendum, all prospective bidders are automatically notified and can view the Q&A within the solicitation.
Can vendors independently make changes and keep their information up to date?
Vendors can can easily update their main vendor profile and prospective bidder profile 24/7. Agencies can run a report to view any profile updated within a specific time frame.
Can vendors and the public can download bids and documents?
Yes! The public may view the bid posting and download documents made available by the agency without registering. The agency can select which documents require login. Login is also needed to become a prospective bidder, to RSVP to pre-bid meetings, ask questions, acknowledge addenda, and submit an offer. It is also possible to create By Invitation Only bids, which require the vendor to be registered (and invited) before they can view the bid information.
How can bidders check the status of the solicitation?
The public can view the bid status at any time, no login needed (except for By Invite Only bids).
What auto-notifications do vendors receive to stay up to date on soliticitation info?
The PB System™ automatically sends notifications on Bid Alerts, Addenda, Q&A release, City custom emails, Pre-Bid Meeting Reminder, Bid Closing Reminder, Non-Participation Survey, Intent to Award and Award notices.
Will the platform notify matched vendors when a new soliticiation is posted?
Yes! The PB System™ BM automatically matches vendor profiles to bids and sends bid alerts when a new solicitation is posted. By default, the match is based on category code(s) but can include licenses, prequalification requirements, location, and more.
CASE STUDIES
Real Results,
Real Success
See how Planet Bids has made a tangible impact on companies' procurement processes. Real results, real success—read more about our clients' transformations.